Overview of our programs involved with providing EAS to individuals with special needs:
NVTRP offers four main categories of Equine Assisted Activities and Therapies (EAAT) to individuals with special needs.
1) Therapeutic Horsemanship: A traditional therapeutic horsemanship program that includes small group and private lessons, and summer camps for children and adults with disabilities. By riding and working with horses, participants improve their physical health and realize significant social and emotional benefits. The longevity of riders' participation and the personal attention they receive from staff and volunteers is key to the life-changing benefits they achieve.
2) Hippotherapy Sessions: One-on-one therapy with a licensed physical, occupational or speech therapist who uses the horse's movement as a primary treatment tool.
3) Therapeutic Horsemanship: Ground - Equine-Assisted Learning: Equine-Assisted Learning entails unmounted, small group sessions that have one of two goals: academic learning or teaching life skills such as healthy verbal and non-verbal communication skills, teamwork, or anger management.
4) Equine-Facilitated Psychotherapy: Our newest program offering, NVTRP added this program in partnership with Ioana Marcus of Equibliss Psychotherapy. Ioana provides individual and group psychotherapy and counseling, with an experiential and relational approach, focused on mindfulness and self-discovery facilitated by horses.
At a time when equestrian sports are under pressure to protect horses while making those sports more accessible, so too must all equine organizations ensure that horses are treated humanely when interacting with people with and without special needs. Our organization takes the following steps to ensure that horses are benefiting from their interactions with people:
We choose horses for our EAAT program who are naturally curious, social, and enjoy interacting with people. We understand that being a therapy horse is a challenging job, so we want to make sure that it's a job our horses genuinely enjoy. Horses providing EAAT get lots of social interaction and attention, as they interact with lots of different riders with special needs and volunteers. They also are routinely exposed to new and exciting stimuli - everything from walkers and wheelchairs, to toys and music. For a social and curious horse, this sort of lifestyle can be fun and stimulating.
We also have policies in place to promote good mental health and minimize burnout. Each horse has a designated day off each week. We limit their workload to no more than 6 work sessions per day, and no more than 3 consecutive sessions without a lengthy break (work sessions can include riding and ground sessions). We also ensure that the horses are given plenty of down time during the day when they are allowed to "just be horses" - this includes turnout with other horses, free choice forage, and space to graze and roam.
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
Through our Community Outreach Program initiative, NVTRP partners with other organizations to reach riders who could benefit from therapeutic riding but would not otherwise be likely to participate. These demographics include recovering military personnel and at-risk youth. Partners recruit and enroll riders from their respective organizations and transport them to the farm, and NVTRP provides the services at no cost to the partner organization, leveraging the strengths of each group.
NVTRP is in long-term active partnerships with the Fort Belvoir Community Hospital/USO to serve recovering military service personnel and Second Story to serve at-risk youth. NVTRP also engages with organizations for short-term projects. In 2018, examples of these collaborations included: a partnership with the Washington School for Girls to provide three Equine-Assisted Learning sessions to third graders to support successful classroom learning, a partnership with MVLE to provide a 10 week therapeutic riding session to adults with disabilities, and a third annual joint effort with the Fairfax County Sheriff's Office and Second Story that paired at-risk Latino youth from the Second Story program with deputies in a variety of unmounted equine activities as a way of building positive relationships between the groups.
New partnerships in 2018 allowed us to bring our services to new groups and demographics. These included: a 12-week Equine-Assisted Learning program with Boys & Girls Clubs of Fauquier to help 40 at-risk children work on mental wellness and leadership skills, a partnership with Boys Probation House to provide therapeutic riding to troubled teens, and a partnership with Larmax homes in McLean to offer equine-assisted learning to senior citizens with Alzheimer’s and dementia. In 2019, we are planning to repeat or expand many of these successful programs, with the goal of developing additional long-term partnerships and serving more in the community.
Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology
Not Checked: Therapeutic Driving Services
Therapeutic Vaulting Services
Equine-Assisted Learning involving Academic Learning
Equine-Assisted Learning involving Personal and/or Professional Development
11: Total number of Equine Assisted Service Providers at Northern Virginia Therapeutic Riding Program
1. Amanda Iannotti
FACILITY PARTICIPATION:
Northern Virginia Therapeutic Riding Program
RELATIONSHIP: Employee
SERVICES PROVIDED:
Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology
DEGREES, LICENSES AND/OR CERTIFICATIONS
Doctorate in Occupational Therapy
2. Christina Duffy
FACILITY PARTICIPATION:
Northern Virginia Therapeutic Riding Program
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH (Professional Association of Therapeutic Horsemanship) Certified Therapeutic Riding Instructor
PATH (Professional Association of Therapeutic Horsemanship) Equine Specialist in Mental Health and Learning
3. Clarice Gutman
FACILITY PARTICIPATION:
Northern Virginia Therapeutic Riding Program
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH (Professional Association of Therapeutic Horsemanship) Certified Therapeutic Riding Instructor
4. Ioana Marcus
FACILITY PARTICIPATION:
Northern Virginia Therapeutic Riding Program
RELATIONSHIP: Independent Contractor
SERVICES PROVIDED:
Equine-Assisted Psychotherapy/Counseling (Mental Health)
DEGREES, LICENSES AND/OR CERTIFICATIONS
PhD in Mental Health Counseling
Gestalt Equine Psychotherapist
5. Kelsey Gallagher
FACILITY PARTICIPATION:
Northern Virginia Therapeutic Riding Program
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH (Professional Association of Therapeutic Horsemanship) Certified Therapeutic Riding Instructor
6. Lindsey Collier
FACILITY PARTICIPATION:
Northern Virginia Therapeutic Riding Program
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH (Professional Association of Therapeutic Horsemanship) Certified Therapeutic Riding Instructor
7. Nicole Bass
FACILITY PARTICIPATION:
Northern Virginia Therapeutic Riding Program
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH (Professional Association of Therapeutic Horsemanship) Certified Therapeutic Riding Instructor
8. Olivia Taylor
FACILITY PARTICIPATION:
Northern Virginia Therapeutic Riding Program
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH (Professional Association of Therapeutic Horsemanship) Certified Therapeutic Riding Instructor
9. Sarah Maceyak
FACILITY PARTICIPATION:
Northern Virginia Therapeutic Riding Program
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH (Professional Association of Therapeutic Horsemanship) Certified Therapeutic Riding Instructor
10. Sydney Sawyer
FACILITY PARTICIPATION:
Northern Virginia Therapeutic Riding Program
RELATIONSHIP: Employee
SERVICES PROVIDED:
Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology
DEGREES, LICENSES AND/OR CERTIFICATIONS
Degree in Physical Therapy
11. Tessa Hassett
FACILITY PARTICIPATION:
Northern Virginia Therapeutic Riding Program
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH (Professional Association of Therapeutic Horsemanship) Certified Therapeutic Riding Instructor
GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING
Staff & Volunteers:
Chief Staff Officer (CSO): Kelsey Gallagher
Employees/Independent Contractors: Full-Time: 4 Part-Time: 9 Volunteers: 250
Staff Recruitment, Screening and Training processes including employees and independent contractors:
Prospective staff complete a written application
Prospective staff must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
Every member of the staff is required to complete a Liability Release/Hold Harmless Agreement
Every member of the staff is required to provide Emergency Medical Information
Every member of the staff is required to sign a Photo Release
Every member of the staff provides parent/guardian information if applicable
Every member of the staff carries current health insurance
Every member of the staff has a written job description
Every member of the staff is evaluated on an annual and as needed basis or with any change in their job description
Every member of the staff is updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
Every member of the staff receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
Every member of the staff has a supervisor and is responsible for keeping their supervisor up to date on work related activities
The organization provides a handbook to every member of the staff, including employees and/or independent contractors serving in staff positions;
The handbook includes information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
The handbook is reviewed annually and updated
One or more staff members are trained in CPR and human first aid
One or more staff members are trained in equine first aid
Not Checked:
Every member of the staff is required to undergo a Background Check
Every member of the staff is subject to Random Drug Screening
Volunteer Recruitment, Screening and Training processes:
Prospective volunteers complete a written application
Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
Every volunteer is required to provide Emergency Medical Information
Every volunteer is required to sign a Photo Release
Every volunteer provides parent/guardian information if applicable
Every volunteer has a written job description
Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
Every volunteer is updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
The organization records and maintains written attendance information and hours on every volunteer
The organization provides a Volunteer Handbook to every volunteer
The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
The Volunteer Handbook is reviewed annually and updated
The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
Every volunteer is required to undergo a Background Check
Every volunteer carries current health insurance
Every volunteer is subject to Random Drug Screening
Governing Body:
Board meetings per year: 7
Number of Board Members: 13 Number of Voting Board Members: 13
Board Compensation:
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member.
Our full-time Development Manager, Tessa Hassett, is the daughter of the Board Chair, Jeff Wilklow.
Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? Yes
Organization documents available on our website:
Most recent Financials
Most recent IRS Form 990
Most recent Annual Report
Equine Intake Guidelines
Volunteer Handbook
Organization documents available on request:
Most recent Financials
Most recent IRS Form 990
Most recent Annual Report
Equine Intake Guidelines
Volunteer Handbook
Staff Handbook
Bylaws
Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
All staff and volunteers undergo a mandatory Background Check, however, Random Drug Screening is not part of that process.
Since we have up to 250 volunteers annually, we do not track health insurance coverage. However, volunteers can provide their health insurance information if they choose on their Emergency Medical Information forms.
Financial Reporting:
Budget:
*Missing
Equine Budget:
*Missing
Month Fiscal Year Ends:
*MissingType of Financial Reporting (Audit, Review, Compilation):
*MissingType of IRS Filing (990, 990-EZ, 990-N):
*MissingDoes the uploaded Pro Forma 990/990 represent 2020?
*MissingIRS Form 990/Pro Forma 990 has not been uploaded for this facility.
EQUINE COSTS
Total Facilities: 1
Northern Virginia Therapeutic Riding Program: 2020
Actual Horse Care Costs
$ Feed (Grain/Hay)
$ Bedding
$ Veterinarian
$ Farrier
$ Dentist
$ Other Therapies
$ Manure Removal
$ Medications & Supplements
$ Horse Transportation
$ Maintenance
$ Horse/Barn Supplies
$ Horse Care Staff
$ Horse Training
$ Other direct horse-related costs not including overhead or other program costs.
*Missing 2020 Total Horse Care Costs
| Donated Horse Care Costs
$ Feed (Grain/Hay)
$ Bedding
$ Veterinarian
$ Farrier
$ Dentist
$ Other Therapies
$ Manure Removal
$ Medications & Supplements
$ Horse Transportation
$ Maintenance
$ Horse/Barn Supplies
$ Horse Care Staff
$ Horse Training
$ Other direct horse-related costs not including overhead or other program costs.
$ 2020 Total Donated Costs
|
POLICIES
AcquisitionOur organization acquires horses/equines from the following source(s):
Donation
Free Lease
Purchase/Adoption from Owner
Our organization does not acquire horses/equines from the following source(s):
Auction
Kill pen/Feedlot
Return
Surrender
Seizure
Abandonment
Our organization will accept the following:
Geldings
Mares
Not Checked:
Pregnant Mares
Foals
Stallions
Only Stallions to be castrated
Intake, Assessment & TrainingPrior to a horse being accepted and/or arriving at the facility, the organization requires the following with respect to the health status of the horse:
A current Coggins
Vaccination records that have been administered within the last 12 months
If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
Not Checked:
If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
The horse is evaluated at its place of residence
The owner completes an application/contract which constitutes the agreement between the owner and our organization
Horses are on trial for 60 or more days
During the trial period, the organization accepts financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care,
up to a fixed amount agreed upon by the organization and the owner
The trial period may be terminated by either the organization or the owner for any reason
Not Checked:
The owner is financially responsible for the shipping of the horse to and from the organization
Horses are not taken on trial
Horses are on trial for up to 30 days
Horses are on trial up to 60 days
The trial period may be reduced based on the horse's progress
During the trial period, the organization accepts total financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care
During the trial period, the owner/donor is financially responsible for the care of the horse, including board, feed, shoeing and any necessary veterinary care
Upon intake, the organization has the following quarantine policy in place:
The horse is not quarantined
Not Checked:
The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
The typical length of quarantine is:
Horses are not quarantined
Following arrival of the equine at the facility, the following is performed:
Physical examination by a veterinarian
Physical examination by trained barn staff
Photographs are taken
Not Checked:
A Henneke Body Conditioning Score is assigned
Physical examination by a farrier
Physical examination by a dentist
Coggins test
Blood work other than Coggins
Fecal test
Vaccinations
De-worming
The horse is scanned to check for a microchip
The horse is microchipped if the scan indicates that there is no microchip
Horses are assessed for following skills and behaviors:
Retrieval from a pasture/paddock
Leading with a halter and lead rope
Temperament, disposition and attitude, such as rated from very calm to very high spirited
Saddling
Bridling
Lunging
Loading onto and unloading off a trailer
Mounting and dismounting
Riding at the walk
Riding at the trot
Riding at the canter
Riding by a beginner and/or unbalanced rider
Tolerance to unusual objects and loud noises
Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
Grooming
Bathing
Clipping
Tolerance to multiple handlers at the same time
Not Checked:
Jumping
Driving (Pulling a carriage)
Horses provided formal training (groundwork or riding):
Weekly
Additional information about our intake, assessment & training policies and practices:
Being a therapeutic riding horse is a physically, emotionally, and mentally challenging job! Therapeutic horses need to be 100% sound at the walk, trot, and canter, have good ground manners, and be comfortable being handled and approached by different individuals. Because of these requirements, our program horses generally come to us through donation, purchase, or lease.
Prospective horses are interviewed by NVTRP staff. If the horse seems to meet the program’s needs after the interview, we will bring the horse in on a minimum 60 day trial, and the owner will enter in a Horse Trial Agreement with NVTRP. During the trial period, we will evaluate him/her for suitability for therapeutic riding and hippotherapy. All horses also undergo a vet check during the trial period to ensure they are physically fit for work in our program.
BreedingThe organization has the following policies related to breeding and stallions:
The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses.
Not Checked:
The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses
The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
Our organization prohibits the breeding of horses/equines when re-homed or this statement is not applicable as all horses/equines remain at our organization for their lifetimes and are not re-homed under any circumstances.
Euthanasia The organization has the following policies related to euthanasia:
Our organization will never have a horse euthanized for space
Our organization will never have a healthy horse euthanized under any circumstances
Our organization may have a horse euthanized after all reasonable treatment options have been explored
Euthanasia is done on site when possible to decrease trauma from transport
Disposal of the carcass is handled within 24 hours
Not Checked:
Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
Euthanasia is done at the veterinarian's facility
Horses will be euthanized upon the recommendation of:
Veterinarian
Senior staff member without a veterinarian's recommendation
Not Checked:
The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation
Not applicable. Our organization prohibits euthanasia under any circumstances.
The following are authorized to administer the procedure for your organization in accordance with state laws:
Veterinarian
Not Checked:
A certified euthanasia technician
Senior staff with appropriate training
Employee of animal control shelter or humane society with appropriate training
Veterinary student under the supervision of a licensed veterinarian
Not applicable. Our organization prohibits euthanasia under any circumstances
The organization utilizes the following methods of euthanasia:
Intravenous administration of an overdose of barbiturates
RehomingOur organization has the following re-homing (adoption/purchase) policies and procedures in place:
Potential adopters/purchasers must visit our organization and be observed with the horse on site
Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the horse to the adopter/purchaser's facility
Adopters/purchasers are NOT required to provide updates
Not Checked:
All potential adopters/purchasers complete a contract which constitutes the agreement between our organization and the new owner
Our organization does NOT re-home a horse to first time horse owners
Our organization will only re-home a horse to a location where another horse resides
The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing a horse
Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the horse
Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.
The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away without prior written approval of our organization
Our agreement states that adopters/purchasers can return a horse to our organization free of charge
Not Checked:
Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away under any circumstances
Our agreement states that re-homed horses cannot be bred
Our agreement states that if there is any breach of contract the horse must be returned to our organization
Our agreement states that our organization reserves the right to make unannounced visits
Our agreement states that our organization reserves the right to make scheduled visits
Our agreement states that adopters/purchasers can return a horse to our organization for a fee
Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year
Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for three or more years
None of the statements are included.
Our organization requires references from the following:
Veterinarian
Personal/Other
Not Checked:
Farrier
Not applicable or no references required.
Transfer of ownership occurs:
Immediately (at the time of adoption/purchase)
The average equine re-homing (adoption/purchase) fee received by your organization:
$751 to $1,000
Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
Horses may be found suitable homes by our organization
Horses may be returned to their owners
In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Not Checked:
Horses remain at our organization for their lifetimes
Horses may be sent to auction
In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
If a suitable home cannot be located within 12 months, the horse may be euthanized
View Re-homing Agreement
EQUINE CARE & SHELTER/FACILITY INFORMATION
Total facilities at which our organization cares for and shelters horses used in our programs:
1
Our organization has the following policies and procedures in place pertaining to foster, overflow and/or satellite facilities:
Not Applicable. Our organization does not use foster, overflow and/or satellite facilities
Northern Virginia Therapeutic Riding Program
Northern Virginia Therapeutic Riding Program
Does your organization own, lease or use a part of this facility? Own
Please list all local, state and federal licenses held by the organization, including the expiration dates, or indicate that no licenses are required at the local, state or federal level. Please also list if this facility is accredited and recognized as compliant with the published standards of an accrediting organization, including the name of the organization and the date of the accreditation.
NVTRP is a long-standing premier accredited center by the Professional Association of Therapeutic Horsemanship International (PATH).
Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
Fairfax County Animal Control, 4500 West Ox Rd., Fairfax, VA 22030, (703) 830-1100
Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the
EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? Yes
Total number of Equine Assisted Service Providers AT THIS FACILITY, including instructors, specialists, therapists, counselors, coaches and/or facilitators (full-time, part-time, volunteer, independent contractors, and/or providers accompanying clients) that conduct Equine Assisted Services (EAS) in accordance with the
EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS) AT THIS FACILITY:
11Equine Assisted Service Providers Assigned to this Facility: (see Equine Assisted Service Provider Section below for details)
1. Amanda Iannotti
2. Christina Duffy
3. Clarice Gutman
4. Ioana Marcus
5. Kelsey Gallagher
6. Lindsey Collier
7. Nicole Bass
8. Olivia Taylor
9. Sarah Maceyak
10. Sydney Sawyer
11. Tessa Hassett
Northern Virginia Therapeutic Riding Program:
GroundsTotal number of horses involved with your programs at this facility: 17
Of the total number of horses involved with your programs at this facility, the number of horses that are microchipped: 0
Total number of horses at this facility INCLUDING those not involved with your programs: 18
Maximum capacity of horses at this facility: 20
Total acreage dedicated specifically to the horses: 17
Our organization has use of the following at this facility:
Structures/Barns: 1 Run-in sheds: 7
Pastures: 8 Paddocks/Pens: 1
Uncovered Outdoor Rings: 1 Covered Outdoor Rings: 0 Indoor Rings: 0
Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)? No Do all stalls/enclosures allow horses to lie down, stand up and turn around? Yes Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/enclosures? Yes How often are the stalls/enclosures cleaned? 6-7 Days a WeekAre floors constructed and maintained for both good drainage and traction? Yes Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases? Yes Is wiring inaccessible to horses and maintained for safety? Yes Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order? Yes Is there adequate lighting to ensure safety in all areas of facility? Yes Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations? Yes Are human and equine first aid kits easily accessible? Yes How many hours per day, on average, are horses stalled? 4-8
How many hours per day, on average, are horses turned out:
Horses are out 9 to 15 hours per day
Horses are out 24/7
Horses are out 24/7 except they are brought in to feed
Horses are out 24/7 except they are brought in if there is inclement weather
Horses are out 24/7 except when they are being trained
Horses are out 24/7 except when they are used for the conduct of the organization's programs
The following describes the pastures at this facility:
This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
A dedicated staff person(s) is responsible for pasture management
All pastures are fenced to prevent escape or injury
Electric fencing is used; electric wires or tape fence are visibly marked
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Pastures are rotated
Pastures have man-made protection for horses (i.e., shelters)
Not Checked:
This facility does not have pastures where horses can graze on pasture grass
Barbed wire is used for fencing
Pastures have natural protection for horses (i.e., trees)
The following describes the turnout areas other than pastures at this facility:
This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
A dedicated staff person(s) is responsible for the maintenance of turnout areas
All turnout areas are fenced to prevent escape or injury
Electric fencing is used; electric wires or tape fence are visibly marked
Turnout areas have man-made protection for horses (i.e., shelters)
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
This facility does not have turnout areas
Barbed wire is used for fencing
The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
No Trespassing signs are posted
Hold Harmless signs are posted
Authorized Personnel Only signs are posted
Visitors are only permitted at specific times
Visitors are only permitted in specific areas
The perimeter of the property is fully fenced
Not Checked:
A security guard is present at night
Horses are checked overnight
By Appointment Only signs are posted.
Entrance gates are locked at night
The property is fitted with motion lights
The property is fitted with a security system monitored by police or a professional service
The property is fitted with a security system that is monitored internally by staff (or the property owner)
Northern Virginia Therapeutic Riding Program
Veterinarian Information*Vet Assessment Not Current.Veterinarian: Jessica Williamson, DVM
Clinic Name: Haymarket Veterinary Service
P.O. Box 1005
Haymarket VA 20168
Phone: 703-754-3309
Northern Virginia Therapeutic Riding Program
Equine CareHorse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
Notebook or equivalent (technology not utilized)
Onsite computer with cloud-based backup storage system
Our organization utilizes a software application to maintain records
The following items are consistent with our feed management plan and practices:
Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
Feed plans are determined in consultation with a veterinarian
Supplement plans are determined in consultation with a veterinarian
Horses are fed in groups
Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
The feed chart is centrally located and updated as needed
The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
Feed, supplements and hay types are clearly labeled
Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
Not Checked:
Horses are fed in individual stalls
Medications are kept in a locked, climate-controlled area
Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
The Henneke Body Condition score is updated annually
The Henneke Body Condition score is updated with each visit by the veterinarian
Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
Horses at our facility may be treated by an equine chiropractor
Horses at our facility may be treated by an equine acupuncturist
Horses at our facility may be treated by an equine massage therapist
Horses at our facility may be treated by an equine nutritionist
Not Checked:
Horses are assigned a Henneke Body Condition score upon arrival at the facility
The Henneke Body Condition score is updated monthly
Photographs are taken of each horse monthly and kept with the horse's health records
Photographs are taken of each horse annually and kept with the horse's health records
Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines in our care:
Our organization evaluates the weight-carrying and workload limitations for each equine at least annually
Our organization maintains a written record for each equine that documents the results of each evaluation of weight-carrying and workload limitations
Not Checked:
Our organization does not evaluate the weight-carrying and workload limitations for each equine
Equines are not ridden; not applicable
The following variables are considered in determining the weight-carrying and workload limitations for each equine:
Equine age, weight, breed, body condition, fitness, balance, health and soundness
Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
Size, shape, condition and angle of the hooves
Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
Temperature and/or weather conditions
Not Checked:
Weight and proper fit of the saddle and other equipment
Terrain and footing in the working environment
Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
Our organization does not evaluate the weight-carrying and workload limitations for each equine
Equines are not ridden; not applicable
Do horses have access to clean drinking water at all times? Yes
Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises
Dental Care: How often is dental care provided for each horse? Annually and when an issue arises
Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises
Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week
Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
The protocol for each horse is determined in consultation with a veterinarian
Fecal testing is performed prior to the use of a de-wormer.
Not Checked:
A de-wormer is used without fecal testing
Fly/Insect Control: What remedies are used to control flies and insects?
Fly parasites
Feed Through Products
Fly Traps and Tapes
Fly Spray Repellent
Fly Masks
Fly Sheets
Fans
The following represent the biosecurity practices in place at facility:
Horses/equines are not quarantined.
Not Checked: Our organization follows the
AAEP's Biosecurity Guidelines and/or the
UC Davis Biosecurity Guidelines The organization has a written biosecurity plan
All staff are trained in best practices related to biosecurity
All volunteers are trained in best practices related to biosecurity
A specific individual is assigned to care for sick, affected and/or quarantined horses
Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
Sick, affected and/or quarantined horses do not have contact with other horses or other animals
Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
Latex gloves are worn when working with sick, affected and/or quarantined horses
Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses
The following represent the manure removal practices in place at facility:
Manure is stored in dumpster(s)
Manure is piled in an area where horses are not located
Manure is hauled, sold or given away
Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
Manure piles are covered
Manure piles are composted or spread on pastures
The following steps are taken to help staff and volunteers readily identify each horse on the property:
Horses are assigned the same stall/location each day
Horses wear halters with nametags
A notebook or binder with photos and information on each horse is easily accessible
A map/diagram is posted showing the location of each horse with horse names and photos
Horse photos and profiles are available on the website
Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions
Staff/volunteers are provided training on conformation, markings, colors, and breeds
Team leaders work with new staff/volunteers until they are able to identify the horses
Not Checked:
Name plates are located on the stall
Photos are located on the stall
Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
All horses have specifically assigned tack, apparel and equipment that is not shared
Saddles are shared
Saddle pads are shared
Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
Blankets, sheets and turn out apparel are cleaned regularly as needed
Tack is cleaned only when needed
Tack is inspected for overall working condition before each use by trained personnel
Tack is assessed for fit before each use by trained personnel
Tack is assessed for fit by trained personnel when a horse's body condition changes
Tack is assessed for fit by trained personnel when a horse's disposition changes
This facility enlists the services of a professional saddle fitter at least once a year
Assigned tack is clearly labeled
Helmets are shared
Helmets are cleaned/disinfected after each use
Helmets are replaced after a fall
Helmets are replaced at least every five years.
Not Checked:
Bridles are shared
Bits are shared
Blankets are shared
Sheets are shared
Turnout apparel is shared
Halters are shared
Tack is cleaned after each use
Tack is cleaned weekly
Tack is stored in a climate-controlled location
Equines are not ridden; not applicable.
Emergency PreparednessThe following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
Emergency procedures are posted prominently
Emergency phone numbers are posted prominently
The facility owns or has access to a generator
The facility maintains at least two weeks of hay, feed, shavings and medications
The facility collects and maintains medical information from staff, volunteers, and clients
The facility maintains appropriate liability and/or workers' compensation insurance
All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
The written EPP addresses the following areas:
Local fire department and/or the state's emergency planning department procedures
Medical emergencies for clients, staff, and volunteers
Medical emergencies for horses
Evacuation plans
Power outages
Fire
Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
Terrorist attacks
Protocols to notify emergency personnel
Building/facility exit plans
Not Checked:
The facility follows the specific procedures to help PREVENT emergency situations:
Smoking is strictly prohibited
NO SMOKING signs are posted prominently
Hay is stored away from permanent or temporary structures where horses are stalled
Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
Aisles and doorways are kept clear
Not Checked:
Heaters with automatic shutoff settings are used
How often are the following checked or performed?
Fire Extinguishers are checked: AnnuallySmoke detectors are checked: QuarterlyElectrical Systems are checked: AnnuallyFence lines are checked: WeeklyTurnout Areas are checked: WeeklySprinkler systems are checked: Not at all/NAFire drills are conducted: Semi-annuallyReview of safety protocols with staff are conducted: Semi-annuallyReview of safety protocols with volunteers are conducted: Semi-annuallyThe Emergency Preparedness Plan is reviewed and updated: Annually
Equine Transportation
2-horse trailer with truck or van:
0 Owned onsite 1 Access onsite but not owned 3 Access offsite;
3-horse trailer with truck or van:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
4-horse trailer with truck or van:
1 Owned onsite 1 Access onsite but not owned 0 Access offsite;
6-horse trailer with truck or van:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
8-horse trailer with truck or van:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
10-horse trailer with truck or van:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
EQUINE CENSUS SUMMARY
Total Facilities: 1
Total number of horses involved with your programs on January 1, 2020
PLUS: Horse Intake during 2020
Donated
Free Lease
Purchase/Adoption from Owner
Auction
Kill Pen/Feedlot
Surrendered
Seized
Abandoned
Returned
Transfer
Born at facility
Total intakes
LESS: Horse Departure during 2020
Horses adopted/sold:
Horses transferred/returned
Horses deceased
Horses euthanized
0 Total departures
Number of horses involved with your programs on December 31, 2020
Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
Total number of horses permanently retired.
Summary: on 1/1/2020+ Intakes - 0 Departures = on 12/31/2020
Northern Virginia Therapeutic Riding Program Prior Year information not updated.
Definitions:
Donation: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Free Lease: The ownership of the equine is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the equine is transferred to the organization utilizing a free lease document.
Owner Purchase/Adoption: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase or adoption document.
Auction: The ownership and custody of the equine is transferred to the organization by acquiring the equine at an auction.
Kill Pen: The ownership and custody of the equine is transferred to the organization by acquiring the equine from a kill pen.
Surrender (Hardship): The ownership and custody of the equine is relinquished to the organization by its owner/trainer/responsible agent with or without the use of an intake document.
Seizure: The ownership and custody of the equine is transferred to the organization as a result of the equine being seized by law enforcement or another agency and removed from the owner.
Abandonment: The ownership and custody of the equine is transferred to the organization as a result of the equine being abandoned by the owner or the owner was unable to be located.
Return: The equine was previously a part of the organization, was adopted, and ownership and custody of the equine has been transferred back to the organization.
Transfer: The custody of the equine is transferred within an organization or from one organization to another non-profit or foster organization to provide retirement, retraining, rehabilitation and/or adoption services with no change in ownership.
Born: The equine was born at the facility.
Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.
Equine Assisted Services (EAS): Any activity that incorporates equine interactions and/or the equine environment, mounted or unmounted, to include 1) psychotherapy and/or mental health counseling aimed at achieving goals set forth by the licensed mental health professional and the client, 2) occupational therapy, physical therapy, and speech-language pathology treatment strategies utilizing equine movement set forth by the licensed therapist and the client, 3) horsemanship instruction adapted to the ability/disability of those receiving services, for the purpose of contributing positively to their cognitive, physical, emotional and social well-being conducted by a certified professional, and 4) experiential learning approaches that promote the development of life skills to achieve educational, professional and personal goals conducted by a licensed educator, mental health professional or coach. Please refer to our
Guidelines for Conducting EAS for additional information.
Special Needs: Any difficulty or difficulties (such as a physical, emotional, behavioral, or cognitive disability or impairment) that require or benefit from instructors, specialists, counselors, trainers and/or facilitators who have certified training for their scope of practice applicable to the people participating in the programs and specific to the program offerings. The difficulty may not be limited to a health issue but may result from the interaction between the individual and the society in which he or she lives arising from an abusive or unhealthy environment or situation and/or a lack of resources, including economic resources, placing them at risk of a future with less than optimal outcomes.
At-Risk: Refers to being at-risk of a future with less than optimal outcomes. Youth are considered at-risk for a number of reasons, such as if they are homeless or transient, involved in drugs or alcohol, abused sexually, physically or emotionally, mentally ill, neglected at home or live in stressful family environments, lacking social or emotional supports, and involved with delinquent peers. At-Risk youth are likely to be involved in a number of risky behaviors, such as running away, skipping school, drinking underage, engaging in sexual behavior, displaying disruptive behavior, bullying/harassment, fighting, and committing acts of vandalism.
Community Outreach: Refers to public education programs aimed at educating the public about the horse-human bond, issues impacting the welfare of horses, and how horses change lives and activities that include, but are not limited to, any activity OTHER THAN Equine Assisted Services (EAS) that require a credentialed service provider, such as off site visits with horses at hospitals, nursing homes, and schools, crisis response, workplace well-being, on site tours, seminars and clinics, camps, community service hours, able-bodied mounted and unmounted lessons, etc.
