Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology
Overview of our programs involved with providing EAS to individuals with special needs:
Small Miracles Therapeutic Equestrian Center, Inc. is a Christian-based 501(c)3 non-profit corporation founded through love to enhance the physical, social-emotional, behavioral and cognitive growth of individuals with special needs and disabilities through equine-assisted activities and therapies.
Small Miracles is a trauma-responsive agency incorporating Trauma-Informed Care (TIC) practices in all of our EAAT programs. Therapeutic Horsemanship (TH) programs enhance the physical, social-emotional, cognitive and behavioral growth of individuals with special needs/disabilities through both mounted and unmounted EAAT. Under the TH umbrella are two additional programs meeting specific needs. HOPE Connection serves individuals on the autism spectrum and/or with sensory processing disorder; and Friends that provides pro-social and work-readiness skills for those aged 18 throughout adulthood.
Trauma-Informed Care Positive Youth Development (TIC-PYD) strengthens and enhances the social-emotional and cognitive growth of children and youth who have endured Adverse Childhood Experiences (ACEs), prolonged stress and traumatic events through Trauma-Informed Care-EAAT. Our experiential TIC-EAAT helps to encourage neuroplasticity, strengthening the brain architecture, executive functioning, and the development of resiliency skills— key factors to lessen or eliminate the potential harmful effect of ACEs. Our horses are very powerful in their intuitive ability to establish a connected, attuned relationship that instills hope, trust, belonging and resilience. Each component of this multi-faceted program helps to guide these students to intentional living and self-regulated positive behaviors. In turn, these lead to the achievement of both short- and long-term goals, breaking down disparity, poverty and dysfunctional family cycles.
Utilizing TIC-EAAT, Horses Empower Heroes (HEH) strengthens the cognitive and social-emotional growth of military veterans leading to self-sufficiency, recovery and stability; as well as family and community re-integration. This mission is accomplished by encouraging the veterans’ transition from a crippling survival-mode existence into a life filled with hope through trauma-focused, relationship-rich EAAT. The HEH motto is: It’s not about surviving— it’s about thriving!
At a time when equestrian sports are under pressure to protect horses while making those sports more accessible, so too must all equine organizations ensure that horses are treated humanely when interacting with people with and without special needs. Our organization takes the following steps to ensure that horses are benefiting from their interactions with people:
Small Miracles Equine Staff are considered a part of our family. They are treated with the utmost respect and care. Every member of our human staff are equine-experienced— knowledgeable in not only the physical signs of equine illness or discomfort, but also in horses’ emotional and mental health. Careful, vigilant monitoring of how our horses are interacted with takes place. Volunteers are extensively trained regarding the care and handling of our equine. Additionally, no one with a history of animal abuse is allowed to participate as a student, volunteer or staff member.
Small Miracles understands that providing EAAT can be stressful for horses. As a PATH, Intl. Member-Center, we adhere fully to their equine protocol. However, we go above and beyond PATH's detailed Code of Ethics to ensure our horses' sense of well-being. Should a horse exhibit signs of physical or emotional discomfort, they are immediately evaluated and a plan of action occurs.
The horses spend minimal time in a stall. They are turned out after therapy lessons and on weekends to “be horses” and relax physically and emotionally. They are fed grain twice a day with free access to hay, water and shelter. Time is devoted for horse massages and carrot stretches followed by exercise with highly skilled equestrians.
Small Miracles serves three uniquely different groups— those with special needs/disabilities, at-risk children & youth (most of whom have experienced neglect/abuse, poverty, disparity, trauma and chronic stress); and military veterans navigating PTSD, TBI, Military Sexual Abuse, major depression, Substance Use Disorder, etc. The horses seek out mutual connection and nurturing engagement, exhibiting positive emotional behaviors with each group.
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
In addition to our weekly EAAT groups, Small Miracles is annually involved in multiple community outreaches. We provide required Service Learning for high schools and intern placement, as well as one-time experiential EAAT for college/university students pursuing degrees in animal therapy, physical therapy, social work, counseling, etc. During every outreach, we advocate for not just our horses, but for all horses. We expound on the proper care and handling of the horses and that horses are sentient creatures capable of thoughts, feelings and emotions.
Small MiraclesTherapeutic Equestrian Center, Inc.
Not Checked: Therapeutic Driving Services
Therapeutic Vaulting Services
Equine-Assisted Psychotherapy/Counseling (Mental Health)
Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology
Equine-Assisted Learning involving Personal and/or Professional Development
3: Total number of Equine Assisted Service Providers at Small MiraclesTherapeutic Equestrian Center, Inc.
1. Deborah Ferraro
FACILITY PARTICIPATION:
Small MiraclesTherapeutic Equestrian Center, Inc.
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
Equine-Assisted Learning involving Academic Learning
DEGREES, LICENSES AND/OR CERTIFICATIONS
Deborah is a Registered Certified Therapeutic Riding Instructor and Certified Mentor through PATH, International.
Deborah is retired from Eastman Chemical Company. She has earned her B.S. degrees in Animal Science and Chemistry and a Master's Degree in Education. Deborah utilized her Animal Science and Chemistry Degree to help develop nutritional equine feed early in her career. Also a seasoned equestrian, Deborah was a member of the University of Tennessee Riding Team.
2. Natalie Swanner
FACILITY PARTICIPATION:
Small MiraclesTherapeutic Equestrian Center, Inc.
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
Natalie is a Registered Certified Therapeutic Riding Instructor and Certified Mentor through PATH, International.
3. Sherri Russell
FACILITY PARTICIPATION:
Small MiraclesTherapeutic Equestrian Center, Inc.
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
Sherri Russell is Small Miracles’ Executive/Program Director. Sherri also continues to directly serve our students through the utilization of four separate Professional Association of Therapeutic Horsemanship (PATH), Intl. certifications: Registered Certified Therapeutic Riding Instructor, Certified Mentor, Certified Equine Specialist in Mental Health & Learning and Equine Services for Heroes. Sherri has worked for many years in the non-profit sector as a steering committee member and counselor with high-risk teens and in Equine-Assisted Activities & Therapies programs. She also has a beloved sister with Down syndrome, which gives Sherri a personal perspective on the care and advocacy needed for families with a member who has a special need. Her membership with the American Quarter Horse Association also provides many lesson ideas, such as utilizing AQHA riding patterns. Sherri incorporates her multiple talents into every program, creating an exciting adventure for all of our students.
GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING
Staff & Volunteers:
Chief Staff Officer (CSO): Sherri Russell, Executive/Program Director
Employees: Full-Time: 2 Part-Time: 8 Volunteers: 100
Staff Recruitment, Screening and Training processes:
Prospective staff complete a written application
Prospective staff must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
Every member of the staff is required to complete a Liability Release/Hold Harmless Agreement
Every member of the staff is required to provide Emergency Medical Information
Every member of the staff is required to sign a Photo Release
Every member of the staff is required to undergo a Background Check
Every member of the staff provides parent/guardian information if applicable
Every member of the staff has a written job description
Every member of the staff is evaluated on an annual and as needed basis or with any change in their job description
Every member of the staff is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
Every member of the staff receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
Every member of the staff has a supervisor and is responsible for keeping their supervisor up to date on work related activities
The organization provides an Employee Handbook to every member of the staff
The Employee Handbook includes employee-related information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
The Employee Handbook is reviewed annually and updated
One or more staff members are trained in CPR and human first aid
One or more staff members are trained in equine first aid
Not Checked:
Every member of the staff carries current health insurance
Every member of the staff is subject to Random Drug Screening
Volunteer Recruitment, Screening and Training processes:
Prospective volunteers complete a written application
Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
Every volunteer is required to provide Emergency Medical Information
Every volunteer is required to sign a Photo Release
Every volunteer is required to undergo a Background Check
Every volunteer provides parent/guardian information if applicable
Every volunteer has a written job description
Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
Every volunteer is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
The organization records and maintains written attendance information and hours on every volunteer
The organization provides a Volunteer Handbook to every volunteer
The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
The Volunteer Handbook is reviewed annually and updated
The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
Every volunteer carries current health insurance
Every volunteer is subject to Random Drug Screening
Governing Body:
Board meetings per year: 14
Number of Board Members: 18 Number of Voting Board Members: 15
Board Compensation:
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member.
Sherri Russell, Executive/Program Director and J.R. Russell, Barn/Facility/Equine Manager are married.
Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? Yes
Organization documents available on our website:
Most recent Annual Report
Volunteer Handbook
Organization documents available on request:
Most recent Financials
Most recent IRS Form 990
Most recent Annual Report
Equine Intake Guidelines
Volunteer Handbook
Bylaws
Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
Financial documents are available via Guidestar.
Financial Reporting:
Budget:
*Missing
Equine Budget:
*Missing
Month Fiscal Year Ends:
*MissingType of Financial Reporting (Audit, Review, Compilation):
*MissingType of IRS Filing (990, 990-EZ, 990-N):
*MissingDoes the uploaded Pro Forma 990/990 represent 2020?
*MissingIRS Form 990/Pro Forma 990 has not been uploaded for this facility.
EQUINE COSTS
Total Facilities: 1
Small MiraclesTherapeutic Equestrian Center, Inc.: 2019 - Yes
Actual Horse Care Costs
$11693 Feed (Grain/Hay)
$0 Bedding
$3848 Veterinarian
$3985 Farrier
$0 Dentist
$0 Other Therapies
$0 Manure Removal
$7422 Medications & Supplements
$150 Horse Transportation
$8440 Maintenance
$624 Horse/Barn Supplies
$76451 Horse Care Staff
$0 Horse Training
$1127 Other direct horse-related costs not including overhead or other program costs.
$113740 2019 Total Horse Care Costs
| Donated Horse Care Costs
$1079 Feed (Grain/Hay)
$4000 Bedding
$0 Veterinarian
$0 Farrier
$0 Dentist
$0 Other Therapies
$0 Manure Removal
$742 Medications & Supplements
$0 Horse Transportation
$0 Maintenance
$0 Horse/Barn Supplies
$53280 Horse Care Staff
$2350 Horse Training
$0 Other direct horse-related costs not including overhead or other program costs.
$61451 2019 Total Donated Costs
|
/ Small MiraclesTherapeutic Equestrian Center, Inc.: Dentist: Every member of our equine herd received their annual dental exam; none were in need of treatment or any emergency dental care.
Maintenance Cost includes grant expenditure for 24/7 surveillance of our property, including barn, all turnout pastures and run-in sheds.
Average direct cost per day per horse: $7
Average total cost per day per horse: $22
Average length of stay for an equine: 299 days (5076/17)
POLICIES
AcquisitionOur organization acquires horses/equines from the following source(s):
Donation
Free Lease
Purchase/Adoption from Owner
Our organization does not acquire horses/equines from the following source(s):
Purchase from auction
Purchase kill pen or feedlot
Return
Surrender
Seizure
Abandonment
Our organization will accept the following:
Geldings
Mares
Not Checked:
Pregnant Mares
Foals
Stallions
Only Stallions to be castrated
Additional information about our acquisition policies and practices:
Small Miracles does not directly rescue equine from auction/kill/feedlots/surrender. However, some of our current and past equine staff have been rescued from neglect and abuse by a third party and then donated to us. Here they have been rehabilitated physically and emotionally through our staff, veterinarians and farriers, while becoming beloved members of the Small Miracles family.
Intake, Assessment & TrainingPrior to a horse being accepted and/or arriving at the facility, the organization requires the following with respect to the health status of the horse:
A current Coggins
Vaccination records that have been administered within the last 12 months
If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
Not Checked:
If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
The horse is evaluated at its place of residence
The owner completes an application/contract which constitutes the agreement between the owner and our organization
The owner is financially responsible for the shipping of the horse to and from the organization
Horses are on trial for 60 or more days
The trial period may be reduced based on the horse's progress
During the trial period, the organization accepts total financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care
The trial period may be terminated by either the organization or the owner for any reason
Not Checked:
Horses are not taken on trial
Horses are on trial for up to 30 days
Horses are on trial up to 60 days
During the trial period, the organization accepts financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care, up to a fixed amount agreed upon by the organization and the owner
During the trial period, the owner/donor is financially responsible for the care of the horse, including board, feed, shoeing and any necessary veterinary care
Upon intake, the organization has the following quarantine policy in place:
The horse is not quarantined
Not Checked:
The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
The typical length of quarantine is:
Horses are not quarantined
Following arrival of the equine at the facility, the following is performed:
Physical examination by trained barn staff
Photographs are taken
A Henneke Body Conditioning Score is assigned
Physical examination by a farrier
De-worming
Not Checked:
Physical examination by a veterinarian
Physical examination by a dentist
Coggins test
Blood work other than Coggins
Fecal test
Vaccinations
The horse is scanned to check for a microchip
The horse is microchipped if the scan indicates that there is no microchip
Following arrival at the facility, the horse is assessed for following skills and behaviors:
Retrieval from a pasture/paddock
Leading with a halter and lead rope
Temperament, disposition and attitude, such as rated from very calm to very high spirited
Saddling
Bridling
Lunging
Loading onto and unloading off a trailer
Mounting and dismounting
Riding at the walk
Riding at the trot
Riding at the canter
Riding by a beginner and/or unbalanced rider
Tolerance to unusual objects and loud noises
Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
Grooming
Bathing
Clipping
Tolerance to multiple handlers at the same time
Not Checked:
Jumping
Driving (Pulling a carriage)
Horses provided formal training (groundwork or riding):
2-3 times per week
Additional information about our intake, assessment & training policies and practices:
All new horses have been given a clean bill of health via a veterinarian prior to arrival. New horses are kept in a separate stall or pasture paddock to monitor for signs of stress such as colic. Should an equine require immediate farrier attention, the farrier is contacted; should the equine require veterinarian attention or assessment, the vet is contacted.
BreedingThe organization has the following policies related to breeding and stallions:
The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses.
Not Checked:
The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses
The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
Our organization prohibits the breeding of horses/equines when re-homed or this statement is not applicable as all horses/equines remain at our organization for their lifetimes and are not re-homed under any circumstances.
Euthanasia The organization has the following policies related to euthanasia:
Our organization will never have a horse euthanized for space
Our organization will never have a healthy horse euthanized under any circumstances
Our organization may have a horse euthanized after all reasonable treatment options have been explored
Euthanasia is done on site when possible to decrease trauma from transport
Disposal of the carcass is handled within 24 hours
Not Checked:
Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
Euthanasia is done at the veterinarian's facility
Horses will be euthanized upon the recommendation of:
Veterinarian
Not Checked:
Senior staff member without a veterinarian's recommendation
The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation
Not applicable. The organization does not euthanize horses
The following are authorized to administer the procedure for your organization in accordance with state laws:
Veterinarian
Not Checked:
A certified euthanasia technician
Senior staff with appropriate training
Employee of animal control shelter or humane society with appropriate training
Veterinary student under the supervision of a licensed veterinarian
Not applicable. The organization does not euthanize horses
The organization utilizes the following methods of euthanasia:
Intravenous administration of an overdose of barbiturates
RehomingOur organization has the following re-homing (adoption/purchase) policies and procedures in place:
All potential adopters/purchasers complete a contract which constitutes the agreement between our organization and the new owner
Potential adopters/purchasers must visit our organization and be observed with the horse on site
Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the horse to the adopter/purchaser's facility
Adopters/purchasers are NOT required to provide updates
Not Checked:
Our organization does NOT re-home a horse to first time horse owners
Our organization will only re-home a horse to a location where another horse resides
The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing a horse
Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the horse
Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.
The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
Our agreement states that adopters/purchasers can return a horse to our organization free of charge
Not Checked:
Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away under any circumstances
Our agreement states that re-homed horses CAN be sold or given away with prior written approval of our organization
Our agreement states that re-homed horses cannot be bred
Our agreement states that if there is any breach of contract the horse must be returned to our organization
Our agreement states that our organization reserves the right to make unannounced visits
Our agreement states that our organization reserves the right to make scheduled visits
Our agreement states that adopters/purchasers can return a horse to our organization for a fee
Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year
Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for three or more years
None of the statements are included.
Our organization requires references from the following:
Personal/Other
Not Checked:
Veterinarian
Farrier
Not applicable or no references required.
Transfer of ownership occurs:
Immediately (at the time of adoption/purchase)
The average equine re-homing (adoption/purchase) fee received by your organization:
Not applicable; None received
Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
Horses remain at our organization for their lifetimes
Horses may be found suitable homes by our organization
Horses may be returned to their owners
In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Not Checked:
Horses may be sent to auction
In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
If a suitable home cannot be located within 12 months, the horse may be euthanized
Additional information about our rehoming policies and practices:
Most of our Equine Staff remain with us for their lifetime, while enjoying a kind, quality-filled life as a therapy horse. Due to our various programs, the horses can continue to teach valuable life lessons for our participants through unmounted lessons. If a horse shows signs of a need to retire, the owners who have requested First Right of Refusal are contacted. If the owner is no longer interested we keep the horse, unless an alternative, very good forever home is found.
View Re-homing Agreement
EQUINE CARE & SHELTER/FACILITY INFORMATION
Total facilities at which our organization cares for and shelters horses used in our programs:
1
Our organization has the following policies and procedures in place pertaining to foster, overflow and/or satellite facilities: Not Applicable. Our organization does not use foster, overflow and/or satellite facilities
Small MiraclesTherapeutic Equestrian Center, Inc.
Small MiraclesTherapeutic Equestrian Center, Inc.
1026 Rock Springs Drive Kingsport TN 37664
Contact: Sherri Russell, Executive/Program Director
Contact's Phone: 423-349-1111
Contact's Email: sherrism13@gmail.com
Does your organization own, lease or use a part of this facility? Own
Please list all local, state and federal licenses held by the organization, including the expiration dates, or indicate that no licenses are required at the local, state or federal level. Please also list if this facility is accredited and recognized as compliant with the published standards of an accrediting organization, including the name of the organization and the date of the accreditation.
Small Miracles adheres to PATH, Intl. mandatory standards and suggested guidelines.
Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
Sullivan County Animal Control, 380 Massengill Road, Blountville, TN 37617
http://www.sullivancountytnanimalshelter.org
423-279-2741
Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the
EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? Yes
Total number of Equine Assisted Service Providers AT THIS FACILITY, including instructors, specialists, therapists, counselors, coaches and/or facilitators (full-time, part-time, volunteer, independent contractors, and/or providers accompanying clients) that conduct Equine Assisted Services (EAS) in accordance with the
EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS) AT THIS FACILITY:
3Equine Assisted Service Providers Assigned to this Facility: (see Equine Assisted Service Provider Section below for details)
1. Deborah Ferraro
2. Natalie Swanner
3. Sherri Russell
Small MiraclesTherapeutic Equestrian Center, Inc.:
GroundsTotal number of horses involved with your programs at this facility: 14
Of the total number of horses involved with your programs at this facility, the number of horses that are microchipped: 0
Total number of horses at this facility INCLUDING those not involved with your programs: 14
Maximum capacity of horses at this facility: 15
Total acreage dedicated specifically to the horses: 9
Our organization has use of the following at this facility:
Structures/Barns: 1 Run-in sheds: 4
Pastures: 4 Paddocks/Pens: 1
Uncovered Outdoor Rings: 1 Covered Outdoor Rings: 1 Indoor Rings: 1
Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)? Yes Do all stalls/enclosures allow horses to lie down, stand up and turn around? Yes Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/enclosures? Yes How often are the stalls/enclosures cleaned? 6-7 Days a WeekAre floors constructed and maintained for both good drainage and traction? Yes Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases? Yes Is wiring inaccessible to horses and maintained for safety? Yes Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order? Yes Is there adequate lighting to ensure safety in all areas of facility? Yes Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations? Yes Are human and equine first aid kits easily accessible? Yes How many hours per day, on average, are horses stalled? 4-8
How many hours per day, on average, are horses turned out:
Horses are out 16+ hours per day
The following describes the pastures at this facility:
A dedicated staff person(s) is responsible for pasture management
All pastures are fenced to prevent escape or injury
Electric fencing is used; electric wires or tape fence are visibly marked
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Pastures have man-made protection for horses (i.e., shelters)
Not Checked:
This facility does not have pastures where horses can graze on pasture grass
This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
Barbed wire is used for fencing
Pastures are rotated
Pastures have natural protection for horses (i.e., trees)
The following describes the turnout areas other than pastures at this facility:
A dedicated staff person(s) is responsible for the maintenance of turnout areas
All turnout areas are fenced to prevent escape or injury
Electric fencing is used; electric wires or tape fence are visibly marked
Turnout areas have man-made protection for horses (i.e., shelters)
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
This facility does not have turnout areas
This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
Barbed wire is used for fencing
The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
No Trespassing signs are posted
Hold Harmless signs are posted
Authorized Personnel Only signs are posted
Entrance gates are locked at night
Visitors are only permitted at specific times
Visitors are only permitted in specific areas
The property is fitted with motion lights
The property is fitted with a security system monitored by police or a professional service
The property is fitted with a security system that is monitored internally by staff (or the property owner)
The perimeter of the property is fully fenced
Not Checked:
The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
A security guard is present at night
Horses are checked overnight
By Appointment Only signs are posted.
Small MiraclesTherapeutic Equestrian Center, Inc.
Veterinarian Information*Vet Assessment Not Current.Veterinarian: Phil Elsea, DVM
Clinic Name: Mountain Empire Large Animal Hospital
4340 N. Roan Street
Johnson City TN 37615
Phone: 423-282-6194
Equine CareHorse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
Notebook or equivalent (technology not utilized)
The following items are consistent with our feed management plan and practices:
Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
Feed plans are determined in consultation with a veterinarian
Supplement plans are determined in consultation with a veterinarian
Horses are fed in individual stalls
Horses are fed in groups
Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
The feed chart is centrally located and updated as needed
The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
Feed, supplements and hay types are clearly labeled
Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
Medications are kept in a locked, climate-controlled area
Not Checked:
Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
Horses are assigned a Henneke Body Condition score upon arrival at the facility
The Henneke Body Condition score is updated monthly
The Henneke Body Condition score is updated with each visit by the veterinarian
Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
Not Checked:
The Henneke Body Condition score is updated annually
Photographs are taken of each horse monthly and kept with the horse's health records
Photographs are taken of each horse annually and kept with the horse's health records
Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
Horses at our facility may be treated by an equine chiropractor
Horses at our facility may be treated by an equine acupuncturist
Horses at our facility may be treated by an equine massage therapist
Horses at our facility may be treated by an equine nutritionist
Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines in our care:
Our organization evaluates the weight-carrying and workload limitations for each equine at least annually
Our organization maintains a written record for each equine that documents the results of each evaluation of weight-carrying and workload limitations
Not Checked:
Our organization does not evaluate the weight-carrying and workload limitations for each equine
Equines are not ridden; not applicable
The following variables are considered in determining the weight-carrying and workload limitations for each equine:
Equine age, weight, breed, body condition, fitness, balance, health and soundness
Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
Size, shape, condition and angle of the hooves
Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
Weight and proper fit of the saddle and other equipment
Terrain and footing in the working environment
Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
Temperature and/or weather conditions
Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
Not Checked:
Our organization does not evaluate the weight-carrying and workload limitations for each equine
Equines are not ridden; not applicable
Do horses have access to clean drinking water at all times? Yes
Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises
Dental Care: How often is dental care provided for each horse? Annually and when an issue arises
Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises
Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week
Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
The protocol for each horse is determined in consultation with a veterinarian
Fecal testing is performed prior to the use of a de-wormer.
Fly/Insect Control: What remedies are used to control flies and insects?
Fly Traps and Tapes
Fly Spray Repellent
Fly Masks
Fans
The following represent the biosecurity practices in place at facility:
Horses/equines are not quarantined.
Not Checked: Our organization follows the
AAEP's Biosecurity Guidelines and/or the
UC Davis Biosecurity Guidelines The organization has a written biosecurity plan
All staff are trained in best practices related to biosecurity
All volunteers are trained in best practices related to biosecurity
A specific individual is assigned to care for sick, affected and/or quarantined horses
Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
Sick, affected and/or quarantined horses do not have contact with other horses or other animals
Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
Latex gloves are worn when working with sick, affected and/or quarantined horses
Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses
The following represent the manure removal practices in place at facility:
Manure is piled in an area where horses are not located
Manure is hauled, sold or given away
Manure piles are composted or spread on pastures
Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
Manure is stored in dumpster(s)
Manure piles are covered
The following steps are taken to help staff and volunteers readily identify each horse on the property::
Horses are assigned the same stall/location each day
Name plates are located on the stall
Photos are located on the stall
Horses wear halters with nametags
A notebook or binder with photos and information on each horse is easily accessible
A map/diagram is posted showing the location of each horse with horse names and photos
Horse photos and profiles are available on the website
Staff/volunteers are provided training on confirmation, markings, colors, and breeds
Team leaders work with new staff/volunteers until they are able to identify the horses
Not Checked:
Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions
Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
Saddles are shared
Saddle pads are shared
Bridles are shared
Bits are shared
Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
Blankets, sheets and turn out apparel are cleaned regularly as needed
Tack is cleaned weekly
Tack is inspected for overall working condition before each use by trained personnel
Tack is assessed for fit before each use by trained personnel
Tack is assessed for fit by trained personnel when a horse's body condition changes
Tack is assessed for fit by trained personnel when a horse's disposition changes
Assigned tack is clearly labeled
Tack is stored in a climate-controlled location
Helmets are shared
Helmets are replaced after a fall
Helmets are replaced at least every five years.
Not Checked:
All horses have specifically assigned tack, apparel and equipment that is not shared
Blankets are shared
Sheets are shared
Turnout apparel is shared
Halters are shared
Tack is cleaned after each use
Tack is cleaned only when needed
This facility enlists the services of a professional saddle fitter at least once a year
Helmets are cleaned/disinfected after each use
Equines are not ridden; not applicable.
Emergency PreparednessThe following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
Emergency procedures are posted prominently
Emergency phone numbers are posted prominently
The facility maintains at least two weeks of hay, feed, shavings and medications
The facility collects and maintains medical information from staff, volunteers, and clients
The facility maintains appropriate liability and/or workers' compensation insurance
All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
The facility owns or has access to a generator
The written EPP addresses the following areas:
Local fire department and/or the state's emergency planning department procedures
Medical emergencies for clients, staff, and volunteers
Medical emergencies for horses
Evacuation plans
Power outages
Fire
Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
Protocols to notify emergency personnel
Building/facility exit plans
Not Checked:
Terrorist attacks
The facility follows the specific procedures to help PREVENT emergency situations:
Smoking is strictly prohibited
NO SMOKING signs are posted prominently
Hay is stored away from permanent or temporary structures where horses are stalled
Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
Aisles and doorways are kept clear
Heaters with automatic shutoff settings are used
Not Checked:
How often are the following checked or performed?
Fire Extinguishers are checked: Semi-annuallySmoke detectors are checked: DailyElectrical Systems are checked: DailyFence lines are checked: DailyTurnout Areas are checked: DailySprinkler systems are checked: Not at all/NAFire drills are conducted: AnnuallyReview of safety protocols with staff are conducted: DailyReview of safety protocols with volunteers are conducted: DailyThe Emergency Preparedness Plan is reviewed and updated: Annually
Equine Transportation
2-horse trailer with truck or van:
1 Owned onsite 0 Access onsite but not owned 0 Access offsite;
3-horse trailer with truck or van:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
4-horse trailer with truck or van:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
6-horse trailer with truck or van:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
8-horse trailer with truck or van:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
10-horse trailer with truck or van:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
Equine Assisted Services (EAS)
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| 2020 EAS Operations |
Mounted Only |
Unmounted Only |
Both Mounted & Unmounted |
Total |
| Horses/Equines participating in EAS programs at this facility |
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| Number of horses/equines aged 3-8 |
0 |
0 |
0 |
0 |
| Number of horses/equines aged 9-14 |
0 |
0 |
0 |
0 |
| Number of horses/equines aged 15-20 |
0 |
0 |
0 |
0 |
| Number of horses/equines Over 20 |
0 |
0 |
0 |
0 |
| Total number of horses/equines participating in EAS programs at this facility |
0 |
0 |
0 |
0 |
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Mounted |
Unmounted |
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| Number of hours per day each horse works |
0 |
0 |
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| Number of days per week each horse works |
0 |
0 |
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| Clients participating in EAS programs at this facility |
Mounted Only |
Unmounted Only |
Both Mounted & Unmounted |
Total |
| Total number of individual clients (not lessons) served annually |
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| Average number of clients (not lessons) participating in activities per week |
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Mounted |
Unmounted |
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| Number of days per week programs are conducted at this facility |
0 |
0 |
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| Number of weeks per year programs are conducted at this facility |
0 |
0 |
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Mounted |
Unmounted |
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| Average wait list time for a client |
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0 |
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EQUINE CENSUS SUMMARY
Total Facilities: 1
Small MiraclesTherapeutic Equestrian Center, Inc.: 2019 - Yes
13 Total number of horses involved with your programs on January 1, 2019
PLUS: Horse Intake during 2019
0 Donated
4 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction
0 Purchased from Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
4 Total intakes
LESS: Horse Departure during 2019
0 Horses adopted/sold:
0 Horses transferred/returned
2 Horses deceased
0 Horses euthanized
2 Total departures
15 Number of horses involved with your programs on December 31, 2019
15 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.
Summary: 13 on 1/1/2019+ 4 Intakes - 2 Departures = 15 on 12/31/2019
Total days that equines were in the care of Small Miracles Therapeutic Equestrian Center, Inc. during 2019: 5076
2019 Small MiraclesTherapeutic Equestrian Center, Inc. Equine Census
13 Total number of horses involved with your programs on January 1, 2019
PLUS: Horse Intake during 2019
0 Donated
4 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction
0 Purchased from Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
4 Total intakes
LESS: Horse Departure during 2019
0 Horses adopted/sold:
0 Horses transferred/returned
2 Horses deceased
0 Horses euthanized
2 Total departures
15 Number of horses involved with your programs on December 31, 2019
15 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.
Summary: 13 on 1/1/2019+ 4 Intakes - 2 Departures = 15 on 12/31/2019
4 Horse Intake Detail during 2019 0
0 Donated 0
4 Free Leased 0
1Thoroughbred
1 Aged 10-14 1 Geldings
1Warm Blood
1 Aged 15-20 1 Geldings
2Grade/Mixed Breed/Unknown
2 Aged Over 20 2 Geldings
0 Purchased from Owner 0
0 Purchased from Auction 0
0 Purchased from Kill Pen/Feedlot 0
0 Surrendered 0
0 Seized 0
0 Abandoned 0
0 Returned 0
0 Transferred 0
0 Born at facility 0
Definitions:
Donated: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Free Lease: The ownership of the equine is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the equine is transferred to the organization utilizing a free lease document.
Purchased from Owner: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase document.
Purchased from Auction: The ownership and custody of the equine is transferred to the organization by purchasing the equine at an auction.
Purchased from Kill Pen: The ownership and custody of the equine is transferred to the organization by purchasing the equine from a kill pen.
Surrendered (Hardship): The ownership and custody of the equine is relinquished to the organization by its owner/trainer/responsible agent with or without the use of an intake document.
Seized: The ownership and custody of the equine is transferred to the organization as a result of the equine being seized by law enforcement or another agency and removed from the owner.
Abandoned: The ownership and custody of the equine is transferred to the organization as a result of the equine being abandoned by the owner or the owner was unable to be located.
Returned: The equine was previously a part of the organization, was adopted, and ownership and custody of the equine has been transferred back to the organization.
Transferred: The custody of the equine is transferred within an organization or from one organization to another non-profit or foster organization to provide retirement, retraining, rehabilitation and/or adoption services with no change in ownership.
Born: The equine was born at the facility.
Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.
Equine Assisted Services (EAS): Any activity that incorporates equine interactions and/or the equine environment, mounted or unmounted, to include 1) psychotherapy and/or mental health counseling aimed at achieving goals set forth by the licensed mental health professional and the client, 2) occupational therapy, physical therapy, and speech-language pathology treatment strategies utilizing equine movement set forth by the licensed therapist and the client, 3) horsemanship instruction adapted to the ability/disability of those receiving services, for the purpose of contributing positively to their cognitive, physical, emotional and social well-being conducted by a certified professional, and 4) experiential learning approaches that promote the development of life skills to achieve educational, professional and personal goals conducted by a licensed educator, mental health professional or coach. Please refer to our
Guidelines for Conducting EAS for additional information.
Special Needs: Any difficulty or difficulties (such as a physical, emotional, behavioral, or cognitive disability or impairment) that require or benefit from instructors, specialists, counselors, trainers and/or facilitators who have certified training for their scope of practice applicable to the people participating in the programs and specific to the program offerings. The difficulty may not be limited to a health issue but may result from the interaction between the individual and the society in which he or she lives arising from an abusive or unhealthy environment or situation and/or a lack of resources, including economic resources, placing them at risk of a future with less than optimal outcomes.
At-Risk: Refers to being at-risk of a future with less than optimal outcomes. Youth are considered at-risk for a number of reasons, such as if they are homeless or transient, involved in drugs or alcohol, abused sexually, physically or emotionally, mentally ill, neglected at home or live in stressful family environments, lacking social or emotional supports, and involved with delinquent peers. At-Risk youth are likely to be involved in a number of risky behaviors, such as running away, skipping school, drinking underage, engaging in sexual behavior, displaying disruptive behavior, bullying/harassment, fighting, and committing acts of vandalism.
Community Outreach: Refers to public education programs aimed at educating the public about the horse-human bond, issues impacting the welfare of horses, and how horses change lives and activities that include, but are not limited to, any activity OTHER THAN Equine Assisted Services (EAS) that require a credentialed service provider, such as off site visits with horses at hospitals, nursing homes, and schools, crisis response, workplace well-being, on site tours, seminars and clinics, camps, community service hours, able-bodied mounted and unmounted lessons, etc.
