HETRA - Heartland Equine Therapeutic Riding Academy
EQUINE WELFARE NETWORK PROFILE



HETRA - Heartland Equine Therapeutic Riding Academy
10130 S 222nd Street
Gretna, NE 68028

Mailing Address:
10130 S 222nd Street
Gretna, NE 68028


Phone: 402-359-8830

EIN: 36-3713040
Founded: 1989
Profile Last Updated July 17, 2020

Public Charity


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Fans For Stalls
We are looking for donations towards high velocity wall fans to hang on our horses' stalls in order to keep them cool this summer. We are looking for a specific model that works really well for our horses and can be found here: https://www.amazon.com/gp/product/B07PLXSX7Y/ref=ppx_yo_dt_b_asin_title_o02_s00?ie=UTF8&psc=1

VOLUNTEER OPPORTUNITIES!


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Therapeutic Riding Center - Volunteers Needed
HETRA is a therapeutic riding program offering equine assisted activities to adults and children with disabilities. We are looking for volunteers to be a sidewalker, groomer or horse leader. We have two locations one in Omaha and one in Valley. Our sessions are run in the late afternoon and evening and on the weekends. Call us to get specific times that volunteers are needed. If you love horses or just want to make a difference in someone's life contact us today!
Equine Welfare Network Guardian
AWARDED ANNUALLY
Effective Date
May 11, 2020

We are proud to be an EQUUS Foundation Guardian and share our horse care & use practices with the public.

We welcome you to donate directly to us. We will receive 100% of your donation made here.

DONATE

Guardians
are organizations on the Equine Welfare Network that demonstrate a commitment to public transparency and accountability by their willingness to publish and share extensive data about their operations.
Awarded Annually
Effective Date: May 11, 2020
Last Updated: August 19, 2020

MISSION & PROGRAMS

Mission:
Heartland Equine Therapeutic Riding Academy's mission is to improve the quality of life both physically and emotionally of adults and children of all abilities through equine assisted activities.

Our organization conducts Equine Assisted Services which are in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS).
Our organization provides community outreach and/or public education programs involving horses.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
100% of our total programs and services are horse-related.
Number of facilities/locations where horses used in our programs are HOUSED AND CARED FOR or were HOUSED AND CARED FOR during 2020: 1
     1. Heartland Equine Therapeutic Riding Academy
Our organization has the following policies and procedures in place pertaining to foster, overflow and/or satellite facilities: Not Applicable. Our organization does not use foster, overflow and/or satellite facilities

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
HETRA is proud to be an established non-profit 501c3 organization. We are the only PATH Premier Accredited Center in Nebraska. Our team includes 18 EAAT professionals including PATH, Intl Certified Therapeutic Riding Instructors, Carriage Driving Instructors, Equine Specialists, and licensed Occupational, Physical, and Mental Health Therapists. HETRA serves over 150 individuals on a weekly basis and tracked over 4,800 programming hours in 2019. Last year our volunteers generously donated over 26,000 hours of their time to supporting our programs. Our herd consists of over 25 horses.
     
     In June 2014, HETRA moved from the two smaller facilities to one central, larger location in Gretna. This move is an integral element in HETRA’s ongoing commitment to our mission, to provide equine assisted therapies and activities that improve the quality of life both physically and emotionally of adults and children with disabilities. Our 25 acre farm is well suited for expanding programming and collaborating with the community to create new programs. Our future is poised to magnify our impact on individuals with disabilities.
     
     Over the previous year we have extended many of our program offerings. We have developed Life Skills into a year round program that serves 25+ participants per week. Individuals that have transitioned out of public schools are offered the opportunity to continue to build skills and increase independence. We have also expanded our programming to include EFP. We have trained of 3 additional part time Occupational Therapists which has allowed us to increase the number of participants served through Therapy Services. Last year we hired a full-time Mental Health Therapist to grow and expand our EFP program, and we recently hired a full-time Occupational Therapist to help us further develop our Life Skills and Therapy Services programs.
     
     In 2019 we worked with Creighton University School of Physical Therapy on development of a research study that studies effects of horses’ movement on children with autism. The project was approved by National Institutes of Health. We anticipate funding will be secured and the study will begin this year.
     
     To continue to sustain our programs HETRA has planned various ways to reach out to prospective volunteers and riders. We hold Prospective Volunteer Tours and Prospective Participant Tours each twice a month so individuals can tour the barn, meet staff members, and meet our horses to determine is HETRA is a good fit for them. We also have informational booths at events such as the International Horse Show, craft shows, and physical therapy centers to advocate for HETRA's mission and identify future volunteers and participants.
     
     HETRA applies for grant funding throughout the year to sustain and grow our programs. We also rely on donations from our generous donors. We actively keep in touch with these donors through our Donor Cultivation programming and thank them personally or with a thank you card anytime a donation is received. We continue to update on ways they can support HETRA.

Equine Assisted Services (EAS):
Our organization provides the following equine assisted services (EAS):
    Therapeutic Mounted Services
    Therapeutic Driving Services
    Therapeutic Unmounted Services
    Equine-Assisted Psychotherapy/Counseling (Mental Health)
    Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology
    Equine-Assisted Learning involving Personal and/or Professional Development
Not Checked:
    Therapeutic Vaulting Services
    Equine-Assisted Learning involving Academic Learning


Overview of our programs involved with providing EAS to individuals with special needs:
     Adaptive Riding:
     Adaptive riding is an equine-assisted activity that contributes to the cognitive, physical, emotional and social well-being of individuals with special needs. Adaptive riding provides benefits in the areas of health, education, sport and recreation & leisure. Participants are learn to control the horse using such skills as reining and use of aids. All sessions are conducted by a PATH, Intl. certified instructor and periodically reassessed by a licensed therapist. Adaptive riding sessions are conducted in a group setting with 2 to 3 riders. Riders are accompanied by a leader and two sidewalkers if needed. Some participants progress to the point that they are able to ride independently.
     
     Occupational/Physical Therapy Services:
     Our Therapy Services are conducted by an Occupational, Physical or Speech Therapist (OT, PT, ST). HETRA’s Therapists specialize in Hippotherapy and have been specially trained to use the movement of the horse to facilitate improvements in the participant. Therapists use traditional techniques such as neurodevelopmental treatment sensory integration as well as the movement of the horse in their treatment strategy. All goals are therapy directed such as improving balance, coordination, posture, fine motor control, articulation and increasing cognitive skills.
     
     Ground Based-Horsemanship: Life Skills Programming:
     HETRA has long recognized the necessity for Life Skills services for individuals with disabilities, and is proud to announce the 2018 launch of a year-round comprehensive Life Skills Training Program. This program reaches beyond our arena and provides a comprehensive educational program to individuals with disabilities. Parents, caregivers and service providers in our community are searching for life skills and vocational training programs that offer new approaches to development and education. Our agricultural and equine-based campus provides participants a hands-on learning experience where development takes place through an expanse of activity found in our unique barn environment. Program basics include cleaning and maintenance of riding helmets, horse tack, session toys, equipment, and stalls. Participants also assist with facility and grounds maintenance, in addition to more advanced skill development, such as customer service and retail sales at HETRA’s Tack Shack. Participants learn to groom and tack horses allowing them to actively assist with our riding sessions. All activities are completed within a structured and self-supported environment.
     
     Equine Facilitated Psychotherapy (EFP):
     EFP is a form of psychotherapy involving horses. Due to the horse’s sensitivity to subtle changes, they are a powerful component to teaching life and coping skills in partnership with a Mental Health Therapist or Occupational Therapist. Horses respond differently to individuals depending on a person’s mental state. For example, if a person is fearful and anxious the horse more cautiously than if a person is confident and open. As a person’s mood changes throughout a session, the horse’s behavior will change as well. The horse serves as a biofeedback machine, providing the participant and therapist with important information regarding the participant’s changes in mood and behavior. This can provide participants with helpful growth opportunities that they can apply to their everyday lives.
     
     Equine Interactive Learning Services:
     EAL is an experiential learning approach that promotes the development of life skills for educational, professional, and personal goals through Equine Assisted Activities. This approach utilizes the horse-human connection and is guided by planned, ground-based experiences. Horses are used as a partner to help individuals or groups reach identified goals. Since horses are non-vocal and, as prey animals, are sensitive to human behavior, they serve as a powerful partner in allowing for insight to a person’s self-awareness. Horses are large yet gentle creatures and offer an opportunity for a person to grow in self-confidence and self-esteem through interaction. This program is facilitated by our PATH, Intl certified Equine Specialists in Mental Health and Learning in collaboration with a Mental Health or Occupational Therapist. We have provided Equine Interactive Learning Services to organizations such as Uta-Halee Academy, the YMCA, and Midwest Arts for Vets and Caregivers. We are looking into partnering with additional organizations for 2020.
     
     Adaptive Carriage Driving:
     HETRA offers participants who do not wish to or cannot be mounted on a horse the rewards of interaction and control of a horse while driving from a carriage seat. Using a horse and carriage gives participants an alternative or an addition to riding, opening up the world of horses to those who may be unable to ride due to weight, balance, fatigue, fear of heights, the inability to sit astride, or other issues. Adaptive Driving is all about imparting knowledge of safety, horses, harnessing, and driving skills to children and adults using teamwork. All Adaptive Driving sessions are conducted by a PATH, Intl. certified Driving Instructor.
     
     Equine Services for Veterans:
     Veterans, military personnel, and their families of any age and type of disability are encouraged to explore participation in this program. Our Equine Services for Veterans program is designed to evaluate and provide opportunities for improvement physically, mentally and socially. The program consists of monthly Veteran's Experience Events, in which horses help ease the transition from military to civilian life through EAL and EFP.

At a time when equestrian sports are under pressure to protect horses while making those sports more accessible, so too must all equine organizations ensure that horses are treated humanely when interacting with people with and without special needs. Our organization takes the following steps to ensure that horses are benefiting from their interactions with people:
     To ensure that horses are benefiting from their interactions with people with special needs HETRA makes sure that horses are only used for 2 consecutive 30 minute sessions before they are given a break. Each horses is not used in more than 3 sessions in a day. Horses are desensitized to all items used in the arena prior to being used in sessions. Each volunteer is taught how to recognize body language of the horse to make sure they are calm and comfortable throughout each session, and is taught to inform the instructor and other volunteers if the horse's safety is at risk. Each horse has a rider weight limit that is suitable for the horse's body type, weight, and health status.


Community Outreach and/or Public Education:

Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     To provide community outreach HETRA provides informational booths at public events. For example, last year we provided an educational booth at the International Horse Show, a volunteer fair, and a pediatric physical therapy clinic, among others.
     
     Our public education programs involving education include our Horse 101 and 102 courses. These courses provide education to those who are interested in learning more about how to care for horses. Horse 101 focuses on basic concepts of horse care including breeds, grooming, and tacking. Horse 102 is for those with previous horse experience or who have already completed Horse 101 and includes education on topics such as saddle fit, nutrition, and lunging.
     
     With on-campus programming on a pause due to COVID-19, we have created a multitude of virtual programming which includes webinars for the EAAT professional community as well as our volunteers and participants, "Story Time with the Minis", coloring pages and worksheets, and much more. Our virtual programming can be viewed at https://hetra.org/programs/hetra-university/.

Our Programs/Activities that are not equine-related and/or involving animals other than equines:
 None


EQUINE ASSISTED SERVICES CENSUS


Heartland Equine Therapeutic Riding Academy

Equine Assisted Services (EAS)
         
2020 EAS Operations Mounted Only Unmounted Only Both Mounted & Unmounted Total
Horses/Equines participating in EAS programs at this facility        
Number of horses/equines aged 3-8 0 0 0 0
Number of horses/equines aged 9-14 0 0 0 0
Number of horses/equines aged 15-20 0 0 0 0
Number of horses/equines Over 20 0 0 0 0
Total number of horses/equines participating in EAS programs at this facility 0 0 0 0
         
  Mounted Unmounted    
Number of hours per day each horse works 0 0  
Number of days per week each horse works 0 0  
         
Clients participating in EAS programs at this facility Mounted Only Unmounted Only Both Mounted & Unmounted Total
Total number of individual clients (not lessons) served annually
Average number of clients (not lessons) participating in activities per week
         
  Mounted Unmounted    
Number of days per week programs are conducted at this facility 0 0  
Number of weeks per year programs are conducted at this facility 0 0  
         
  Mounted Unmounted    
Average wait list time for a client 0  
         




EQUINE ASSISTED SERVICE PROVIDERS


Equine Assisted Services (EAS):
Our organization provides the following Equine Assisted Services (EAS):
    Therapeutic Mounted Services
    Therapeutic Driving Services
    Therapeutic Unmounted Services
    Equine-Assisted Psychotherapy/Counseling (Mental Health)
    Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology
    Equine-Assisted Learning involving Personal and/or Professional Development
Not Checked:
    Therapeutic Vaulting Services
    Equine-Assisted Learning involving Academic Learning

18: Total number of Equine Assisted Service Providers at Heartland Equine Therapeutic Riding Academy
     1. Audrey Sherman

         FACILITY PARTICIPATION:

         Heartland Equine Therapeutic Riding Academy

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Audrey is a licensed Occupational Therapist.


     2. Cassidy Fredrickson

         FACILITY PARTICIPATION:

         Heartland Equine Therapeutic Riding Academy

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Cassidy is a PATH, Intl. Certified Therapeutic Riding Instructor and Licensed Occupational Therapist.


     3. Chris Monestero

         FACILITY PARTICIPATION:

         Heartland Equine Therapeutic Riding Academy

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Chris is a licensed Occupational Therapist.


     4. Diane Bemis

         FACILITY PARTICIPATION:

         Heartland Equine Therapeutic Riding Academy

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Diane is a Licensed Occupational Therapist, certified PATH, Intl. Therapeutic Riding Instructor and PATH, Intl. Certified Equine Specialist in Mental Health and Learning.


     5. Edye Godden

         FACILITY PARTICIPATION:

         Heartland Equine Therapeutic Riding Academy

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Edye is a Licensed Occupational Therapist and HETRA's Executive Director. She is a PATH, Intl. Certified Therapeutic Riding Instructor and a Certified Hippotherapy Clinical Specialist. She is a PATH, Intl. Certified Equine Specialist in Mental Health and Learning.


     6. Jen Wolsleben

         FACILITY PARTICIPATION:

         Heartland Equine Therapeutic Riding Academy

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Jen is a PATH, Intl. Certified Therapeutic Riding Instructor.


     7. Jessica Hatch

         FACILITY PARTICIPATION:

         Heartland Equine Therapeutic Riding Academy

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Jessica is a licensed Occupational Therapist.


     8. Kaitlann King

         FACILITY PARTICIPATION:

         Heartland Equine Therapeutic Riding Academy

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Kaitlann is a licensed Occupational Therapist.


     9. Katherine Smith

         FACILITY PARTICIPATION:

         Heartland Equine Therapeutic Riding Academy

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Katherine is a Licensed Occupational Therapist and HETRA's Programming Director. She is a PATH, Intl. Certified Therapeutic Riding Instructor and a Certified Equine Specialist in Mental Health and Learning.


     10. Kelli Hatzenbuehler

         FACILITY PARTICIPATION:

         Heartland Equine Therapeutic Riding Academy

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Equine-Assisted Psychotherapy/Counseling (Mental Health)

         Equine-Assisted Learning involving Personal and/or Professional Development

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Kelli has a Masters in Social Work and is a Master Resilience Trainer, Applied Suicide Intervention Skills Training Master Trainer, and Master Sergeant in the Nebraska Army National Guard. She received a provisional license (PLMHP/PCMSW) to practice mental health therapy under supervision with the goal of becoming fully licensed within two years.


     11. Lisa Stillahn

         FACILITY PARTICIPATION:

         Heartland Equine Therapeutic Riding Academy

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Lisa is a PATH, Intl. Certified Therapeutic Riding Instructor and PATH, Intl. Certified Equine Specialist in Mental Health and Learning.


     12. Mercedes Branick

         FACILITY PARTICIPATION:

         Heartland Equine Therapeutic Riding Academy

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Mercedes is a licensed Occupational Therapist.


     13. Renne Anderson

         FACILITY PARTICIPATION:

         Heartland Equine Therapeutic Riding Academy

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Renee has a Doctorate of Physical Therapy.


     14. Rita Borgstadt

         FACILITY PARTICIPATION:

         Heartland Equine Therapeutic Riding Academy

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Rita is a PATH, Intl. Certified Therapeutic Riding Instructor and PATH, Intl. Certified Equine Specialist in Mental Health and Learning.


     15. Shauna Byelick

         FACILITY PARTICIPATION:

         Heartland Equine Therapeutic Riding Academy

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Shauna is a PATH, Intl. Certified Therapeutic Riding Instructor.


     16. Shelby Winnail

         FACILITY PARTICIPATION:

         Heartland Equine Therapeutic Riding Academy

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Shelby is a PATH, Intl. Certified Therapeutic Riding Instructor and PATH, Intl. Certified Equine Specialist in Mental Health and Learning.


     17. Teresa Konda

         FACILITY PARTICIPATION:

         Heartland Equine Therapeutic Riding Academy

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Teresa is a PATH, Intl. Certified Therapeutic Riding Instructor.


     18. Tom Cramer

         FACILITY PARTICIPATION:

         Heartland Equine Therapeutic Riding Academy

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Driving Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Tom is a PATH, Intl. Certified Therapeutic Riding Instructor and PATH, Intl. Certified Adaptive Carriage Driving Instructor.



GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING

Staff & Volunteers:
Chief Staff Officer (CSO):  Edye Godden
Employees:   Full-Time:  12  Part-Time:  19  Volunteers:  161
Staff Recruitment, Screening and Training processes:
    Prospective staff must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Every member of the staff is required to complete a Liability Release/Hold Harmless Agreement
    Every member of the staff is required to provide Emergency Medical Information
    Every member of the staff is required to sign a Photo Release
    Every member of the staff provides parent/guardian information if applicable
    Every member of the staff has a written job description
    Every member of the staff is evaluated on an annual and as needed basis or with any change in their job description
    Every member of the staff is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
    Every member of the staff receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    Every member of the staff has a supervisor and is responsible for keeping their supervisor up to date on work related activities
    The organization provides an Employee Handbook to every member of the staff
    The Employee Handbook includes employee-related information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    The Employee Handbook is reviewed annually and updated
    One or more staff members are trained in CPR and human first aid
    One or more staff members are trained in equine first aid
Not Checked:
    Prospective staff complete a written application
    Every member of the staff is required to undergo a Background Check
    Every member of the staff carries current health insurance
    Every member of the staff is subject to Random Drug Screening

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application
    Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
    Every volunteer is required to provide Emergency Medical Information
    Every volunteer is required to sign a Photo Release
    Every volunteer provides parent/guardian information if applicable
    Every volunteer has a written job description
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
    Every volunteer is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
    Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
    Every volunteer is required to undergo a Background Check
    Every volunteer carries current health insurance
    Every volunteer is subject to Random Drug Screening

Governing Body:
Board meetings per year:  4
Number of Board Members:  15  Number of Voting Board Members:  15

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member.
The Chief Executive Officer and Financial Administration Manager are sister-in-laws.
     The Executive Director and Equine Operations Manager are mother/daughter.
     The Chief Financial Officer and Volunteer Coordinator Assistant are mother/son.

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization.
Business Transactions Involved Interested Persons -
     Name: Ian Bevington
     Relationship Between Interested Party and Organization
     Description of Transaction: Horseshoeing Services
     
     Name: Valley Corporation
     Relationship Between Interested Party and Organization: Majority shareholder is brother to the Executive Director
     Description of Transaction: Land Improvements/Construction Services

Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes


Organization documents available on our website:
    Most recent Annual Report
    Equine Intake Guidelines
    Volunteer Handbook

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Volunteer Handbook
    Employee Handbook

Financial Reporting:
Budget:  *Missing
Equine Budget:   *Missing
Month Fiscal Year Ends: *Missing
Type of Financial Reporting (Audit, Review, Compilation): *Missing
Type of IRS Filing (990, 990-EZ, 990-N): *Missing
Does the uploaded Pro Forma 990/990 represent 2020? *Missing
IRS Form 990/Pro Forma 990 has not been uploaded for this facility.


EQUINE COSTS

Total Facilities: 1
Heartland Equine Therapeutic Riding Academy: 2019 - Yes

Actual Horse Care Costs
$30774     Feed (Grain/Hay)
$26370     Bedding
$23540     Veterinarian
$19340     Farrier
$0     Dentist
$0     Other Therapies
$5118     Manure Removal
$21572     Medications & Supplements
$2500     Horse Transportation
$0     Maintenance
$11736     Horse/Barn Supplies
$66497     Horse Care Staff
$0     Horse Training
$6015     Other direct horse-related costs not including overhead or other program costs.
$213462     2019 Total Horse Care Costs
Donated Horse Care Costs
$0     Feed (Grain/Hay)
$0     Bedding
$0     Veterinarian
$0     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$236     Medications & Supplements
$0     Horse Transportation
$0     Maintenance
$14870     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$15106     2019 Total Donated Costs

/ Heartland Equine Therapeutic Riding Academy: Dentist, Other Therapies, and maintenance costs Mare included in Veterinarian costs. Horse Training costs are included in Horse Care Staff.

Average direct cost per day per horse: $16
Average total cost per day per horse: $23
Average length of stay for an equine: 295 days (9144/31)


POLICIES

Acquisition
Our organization acquires horses/equines from the following source(s):
    Donation  
    Free Lease  
    Purchase/Adoption from Owner  
    Return  

Our organization does not acquire horses/equines from the following source(s):
    Purchase from auction  
    Purchase kill pen or feedlot  
    Surrender  
    Seizure  
    Abandonment  

Our organization will accept the following:
    Geldings
    Mares
    Pregnant Mares

Not Checked:
    Foals
    Stallions
    Only Stallions to be castrated
Intake, Assessment & Training
Prior to a horse being accepted and/or arriving at the facility, the organization requires the following with respect to the health status of the horse:
    Vaccination records that have been administered within the last 12 months
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:
    A current Coggins
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.

Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
    The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
    The horse is evaluated at its place of residence
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    Horses are on trial for up to 30 days
    Horses are on trial up to 60 days
    Horses are on trial for 60 or more days
    The trial period may be reduced based on the horse's progress
    During the trial period, the organization accepts total financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care
    The trial period may be terminated by either the organization or the owner for any reason
Not Checked:
    The owner is financially responsible for the shipping of the horse to and from the organization
    Horses are not taken on trial
    During the trial period, the organization accepts financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care, up to a fixed amount agreed upon by the organization and the owner
    During the trial period, the owner/donor is financially responsible for the care of the horse, including board, feed, shoeing and any necessary veterinary care

Upon intake, the organization has the following quarantine policy in place:
    The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
Not Checked:
    The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
    The horse is not quarantined

The typical length of quarantine is:   10 to 20 days

Following arrival of the equine at the facility, the following is performed:
    Physical examination by trained barn staff
    Photographs are taken
    A Henneke Body Conditioning Score is assigned
    Physical examination by a farrier
    Physical examination by a dentist
Not Checked:
    Physical examination by a veterinarian
    Coggins test
    Blood work other than Coggins
    Fecal test
    Vaccinations
    De-worming
    The horse is scanned to check for a microchip
    The horse is microchipped if the scan indicates that there is no microchip

Following arrival at the facility, the horse is assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Lunging
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Tolerance to multiple handlers at the same time
Not Checked:
    Loading onto and unloading off a trailer
    Jumping
    Driving (Pulling a carriage)
    Bathing
    Clipping

Horses provided formal training (groundwork or riding):   Daily


Breeding
The organization has the following policies related to breeding and stallions:
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses.
Not Checked:
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
    Our organization prohibits the breeding of horses/equines when re-homed or this statement is not applicable as all horses/equines remain at our organization for their lifetimes and are not re-homed under any circumstances.

Euthanasia
The organization has the following policies related to euthanasia:
    Our organization will never have a horse euthanized for space
    Our organization will never have a healthy horse euthanized under any circumstances
    Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
    Our organization may have a horse euthanized after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Disposal of the carcass is handled within 24 hours
Not Checked:
    Euthanasia is done at the veterinarian's facility

Horses will be euthanized upon the recommendation of:
    Veterinarian
Not Checked:
    Senior staff member without a veterinarian's recommendation
    The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation
    Not applicable. The organization does not euthanize horses

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian
Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. The organization does not euthanize horses

The organization utilizes the following methods of euthanasia:
    Intravenous administration of an overdose of barbiturates

Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete a contract which constitutes the agreement between our organization and the new owner
    Potential adopters/purchasers must visit our organization and be observed with the horse on site
Not Checked:
    Our organization does NOT re-home a horse to first time horse owners
    Our organization will only re-home a horse to a location where another horse resides
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing a horse
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the horse to the adopter/purchaser's facility
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the horse
    Adopters/purchasers are NOT required to provide updates
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
    Our agreement states that adopters/purchasers can return a horse to our organization free of charge
Not Checked:
    Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away under any circumstances
    Our agreement states that re-homed horses CAN be sold or given away with prior written approval of our organization
    Our agreement states that re-homed horses cannot be bred
    Our agreement states that if there is any breach of contract the horse must be returned to our organization
    Our agreement states that our organization reserves the right to make unannounced visits
    Our agreement states that our organization reserves the right to make scheduled visits
    Our agreement states that adopters/purchasers can return a horse to our organization for a fee
    Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year
    Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
    Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for three or more years
    None of the statements are included.

Our organization requires references from the following:
    Personal/Other
Not Checked:
    Veterinarian
    Farrier
    Not applicable or no references required.

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase)

The average equine re-homing (adoption/purchase) fee received by your organization:
Less than $200

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
    Horses may be found suitable homes by our organization
    Horses may be returned to their owners
    In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Not Checked:
    Horses remain at our organization for their lifetimes
    Horses may be sent to auction
    In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
    If a suitable home cannot be located within 12 months, the horse may be euthanized


Additional information about our rehoming policies and practices:
HETRA does not have a re-homing agreement. We have a purchase agreement (can be for any amount).
View Re-homing Agreement

EQUINE CARE & SHELTER/FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1

Our organization has the following policies and procedures in place pertaining to foster, overflow and/or satellite facilities: Not Applicable. Our organization does not use foster, overflow and/or satellite facilities


Heartland Equine Therapeutic Riding Academy
Heartland Equine Therapeutic Riding Academy
10130 S. 222nd Street Gretna NC 68028
Contact: Shelby Winnail
Contact's Phone: 402-359-8830
Contact's Email: shelby@hetra.org

Does your organization own, lease or use a part of this facility? Own

Please list all local, state and federal licenses held by the organization, including the expiration dates, or indicate that no licenses are required at the local, state or federal level. Please also list if this facility is accredited and recognized as compliant with the published standards of an accrediting organization, including the name of the organization and the date of the accreditation.
     HETRA is a PATH, Intl. Premier Accredited Center.

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Nebraska Humane Society 8929 Fort Street Omaha, Nebraska 68134 Phone: 402-444-7800

Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? Yes

Total number of Equine Assisted Service Providers AT THIS FACILITY, including instructors, specialists, therapists, counselors, coaches and/or facilitators (full-time, part-time, volunteer, independent contractors, and/or providers accompanying clients) that conduct Equine Assisted Services (EAS) in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS) AT THIS FACILITY:  18

Equine Assisted Service Providers Assigned to this Facility: (see Equine Assisted Service Provider Section below for details)

     1. Audrey Sherman
     2. Cassidy Fredrickson
     3. Chris Monestero
     4. Diane Bemis
     5. Edye Godden
     6. Jen Wolsleben
     7. Jessica Hatch
     8. Kaitlann King
     9. Katherine Smith
     10. Kelli Hatzenbuehler
     11. Lisa Stillahn
     12. Mercedes Branick
     13. Renne Anderson
     14. Rita Borgstadt
     15. Shauna Byelick
     16. Shelby Winnail
     17. Teresa Konda
     18. Tom Cramer

Heartland Equine Therapeutic Riding Academy:

Grounds
Total number of horses involved with your programs at this facility: 29
Of the total number of horses involved with your programs at this facility, the number of horses that are microchipped: 0
Total number of horses at this facility INCLUDING those not involved with your programs: 29
Maximum capacity of horses at this facility: 30
Total acreage dedicated specifically to the horses: 20
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 4
Pastures: 1  Paddocks/Pens: 11
Uncovered Outdoor Rings: 0  Covered Outdoor Rings: 0  Indoor Rings: 1











Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/enclosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to ensure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 17+
How many hours per day, on average, are horses turned out:
    Horses are out 4 to 8 hours per day

The following describes the pastures at this facility:
    A dedicated staff person(s) is responsible for pasture management
    All pastures are fenced to prevent escape or injury
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have pastures where horses can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Pastures are rotated
    Pastures have natural protection for horses (i.e., trees)
    Pastures have man-made protection for horses (i.e., shelters)

The following describes the turnout areas other than pastures at this facility:
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Electric fencing is used; electric wires or tape fence are visibly marked
    Turnout areas have man-made protection for horses (i.e., shelters)
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    Barbed wire is used for fencing

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
    Horses are checked overnight
    By Appointment Only signs are posted.
    Authorized Personnel Only signs are posted
    Entrance gates are locked at night
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    The property is fitted with motion lights
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
Not Checked:
    A security guard is present at night
    No Trespassing signs are posted
    Hold Harmless signs are posted
    The property is fitted with a security system monitored by police or a professional service
    The perimeter of the property is fully fenced

Heartland Equine Therapeutic Riding Academy

Veterinarian Information
*Vet Assessment Not Current.

Veterinarian: Dr. Amy Cook
Clinic Name: Nebraska Equine Veterinary Clinic
10261 County Road P38A
Omaha   NE   68142
Phone: 402-533-1151

Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Onsite computer with onsite backup storage system
    Onsite computer with cloud-based backup storage system
    Our organization utilizes a software application to maintain records
    The organization utilizes its own system to maintain records

The following items are consistent with our feed management plan and practices:
    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
    Feed plans are determined in consultation with a veterinarian
    Supplement plans are determined in consultation with a veterinarian
    Horses are fed in individual stalls
    Horses are fed in groups
    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The feed chart is centrally located and updated as needed
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
Not Checked:
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
    Medications are kept in a locked, climate-controlled area

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
    Horses at our facility may be treated by an equine chiropractor
    Horses at our facility may be treated by an equine acupuncturist
    Horses at our facility may be treated by an equine massage therapist
    Horses at our facility may be treated by an equine nutritionist
Not Checked:
    Horses are assigned a Henneke Body Condition score upon arrival at the facility
    The Henneke Body Condition score is updated monthly
    The Henneke Body Condition score is updated annually
    The Henneke Body Condition score is updated with each visit by the veterinarian
    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
    Photographs are taken of each horse monthly and kept with the horse's health records
    Photographs are taken of each horse annually and kept with the horse's health records
    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records

Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines in our care:
    Our organization evaluates the weight-carrying and workload limitations for each equine at least annually
    Our organization maintains a written record for each equine that documents the results of each evaluation of weight-carrying and workload limitations
Not Checked:
    Our organization does not evaluate the weight-carrying and workload limitations for each equine
    Equines are not ridden; not applicable

The following variables are considered in determining the weight-carrying and workload limitations for each equine:
    Equine age, weight, breed, body condition, fitness, balance, health and soundness
    Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
    Size, shape, condition and angle of the hooves
    Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
    Weight and proper fit of the saddle and other equipment
    Terrain and footing in the working environment
    Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
    Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
    Temperature and/or weather conditions
    Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
Not Checked:
    Our organization does not evaluate the weight-carrying and workload limitations for each equine
    Equines are not ridden; not applicable

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    Fecal testing is performed prior to the use of a de-wormer.

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly parasites
    Feed Through Products
    Fly Traps and Tapes
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

The following represent the biosecurity practices in place at facility:
    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
    All staff are trained in best practices related to biosecurity
    A specific individual is assigned to care for sick, affected and/or quarantined horses
    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
    Latex gloves are worn when working with sick, affected and/or quarantined horses
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses
Not Checked:
    The organization has a written biosecurity plan
    All volunteers are trained in best practices related to biosecurity
    Horses/equines are not quarantined.

The following represent the manure removal practices in place at facility:
    Manure is piled in an area where horses are not located
    Manure is hauled, sold or given away
    Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
    Manure is stored in dumpster(s)
    Manure piles are covered
    Manure piles are composted or spread on pastures

The following steps are taken to help staff and volunteers readily identify each horse on the property::
    Horses are assigned the same stall/location each day
    Name plates are located on the stall
    Photos are located on the stall
    Horse photos and profiles are available on the website
    Staff/volunteers are provided training on confirmation, markings, colors, and breeds
    Team leaders work with new staff/volunteers until they are able to identify the horses
Not Checked:
    Horses wear halters with nametags
    A notebook or binder with photos and information on each horse is easily accessible
    A map/diagram is posted showing the location of each horse with horse names and photos
    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
    Saddles are shared
    Saddle pads are shared
    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
    Tack is cleaned only when needed
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit by trained personnel when a horse's body condition changes
    Tack is assessed for fit by trained personnel when a horse's disposition changes
    This facility enlists the services of a professional saddle fitter at least once a year
    Assigned tack is clearly labeled
    Tack is stored in a climate-controlled location
    Helmets are shared
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.
Not Checked:
     All horses have specifically assigned tack, apparel and equipment that is not shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
     Halters are shared
    Tack is cleaned after each use
    Tack is cleaned weekly
    Tack is assessed for fit before each use by trained personnel
    Helmets are cleaned/disinfected after each use
    Equines are not ridden; not applicable.


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
    Emergency procedures are posted prominently
    Emergency phone numbers are posted prominently
    The facility owns or has access to a generator
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility collects and maintains medical information from staff, volunteers, and clients
    The facility maintains appropriate liability and/or workers' compensation insurance
    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:

The written EPP addresses the following areas:
    Local fire department and/or the state's emergency planning department procedures
    Medical emergencies for clients, staff, and volunteers
    Medical emergencies for horses
    Evacuation plans
    Power outages
    Fire
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Protocols to notify emergency personnel
    Building/facility exit plans
Not Checked:
    Terrorist attacks

The facility follows the specific procedures to help PREVENT emergency situations:
    Smoking is strictly prohibited
    NO SMOKING signs are posted prominently
    Hay is stored away from permanent or temporary structures where horses are stalled
    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
    Aisles and doorways are kept clear
    Heaters with automatic shutoff settings are used
Not Checked:

How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Not at all/NA
Electrical Systems are checked: Daily
Fence lines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Quarterly
Review of safety protocols with staff are conducted: Quarterly
Review of safety protocols with volunteers are conducted: Quarterly
The Emergency Preparedness Plan is reviewed and updated: Quarterly

Equine Transportation
2-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  3 Access offsite;
3-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  1 Access offsite;
6-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;


Equine Assisted Services (EAS)
         
2020 EAS Operations Mounted Only Unmounted Only Both Mounted & Unmounted Total
Horses/Equines participating in EAS programs at this facility        
Number of horses/equines aged 3-8 0 0 0 0
Number of horses/equines aged 9-14 0 0 0 0
Number of horses/equines aged 15-20 0 0 0 0
Number of horses/equines Over 20 0 0 0 0
Total number of horses/equines participating in EAS programs at this facility 0 0 0 0
         
  Mounted Unmounted    
Number of hours per day each horse works 0 0  
Number of days per week each horse works 0 0  
         
Clients participating in EAS programs at this facility Mounted Only Unmounted Only Both Mounted & Unmounted Total
Total number of individual clients (not lessons) served annually
Average number of clients (not lessons) participating in activities per week
         
  Mounted Unmounted    
Number of days per week programs are conducted at this facility 0 0  
Number of weeks per year programs are conducted at this facility 0 0  
         
  Mounted Unmounted    
Average wait list time for a client 0  
         



EQUINE CENSUS SUMMARY

Total Facilities: 1
Heartland Equine Therapeutic Riding Academy: 2019 - Yes

25 Total number of horses involved with your programs on January 1, 2019
PLUS: Horse Intake during 2019
2 Donated
3 Free Lease
1 Purchase/Adoption from Owner
0 Purchased from Auction
0 Purchased from Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
6 Total intakes
LESS: Horse Departure during 2019
2 Horses adopted/sold:
1 Horses transferred/returned
0 Horses deceased
1 Horses euthanized
4 Total departures
27 Number of horses involved with your programs on December 31, 2019
27 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 25 on 1/1/2019+ 6 Intakes - 4 Departures = 27 on 12/31/2019

Total days that equines were in the care of HETRA - Heartland Equine Therapeutic Riding Academy during 2019: 9144


2019 Heartland Equine Therapeutic Riding Academy Equine Census
25 Total number of horses involved with your programs on January 1, 2019
PLUS: Horse Intake during 2019
2 Donated
3 Free Lease
1 Purchase/Adoption from Owner
0 Purchased from Auction
0 Purchased from Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
6 Total intakes
LESS: Horse Departure during 2019
2 Horses adopted/sold:
1 Horses transferred/returned
0 Horses deceased
1 Horses euthanized
4 Total departures
27 Number of horses involved with your programs on December 31, 2019
27 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 25 on 1/1/2019+ 6 Intakes - 4 Departures = 27 on 12/31/2019



6 Horse Intake Detail during 2019 0
2 Donated 0
1Paint1 Aged 10-14  1 Mares
1Quarter Horse1 Aged 15-20  1 Mares
3 Free Leased 0
1Paint 1 Aged 15-20  1 Geldings
1Quarter Horse 1 Aged 3-9  1 Geldings
1Rocky Mountain Horse 1 Aged Over 20  1 Geldings
1 Purchased from Owner 0
1Quarter Horse1 Aged 10-14  1 Geldings
0 Purchased from Auction 0
0 Purchased from Kill Pen/Feedlot 0
0 Surrendered 0
0 Seized 0
0 Abandoned 0
0 Returned 0
0 Transferred 0
0 Born at facility 0


2 Re-homing Detail Horses adopted/sold by breed, age & gender during 2019:  
2Paint1 Aged 10-14  1 Mares1 Aged 15-20  1 Geldings





Definitions:
Donated: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Free Lease: The ownership of the equine is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the equine is transferred to the organization utilizing a free lease document.
Purchased from Owner: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase document.
Purchased from Auction: The ownership and custody of the equine is transferred to the organization by purchasing the equine at an auction.
Purchased from Kill Pen: The ownership and custody of the equine is transferred to the organization by purchasing the equine from a kill pen.
Surrendered (Hardship): The ownership and custody of the equine is relinquished to the organization by its owner/trainer/responsible agent with or without the use of an intake document.
Seized: The ownership and custody of the equine is transferred to the organization as a result of the equine being seized by law enforcement or another agency and removed from the owner.
Abandoned: The ownership and custody of the equine is transferred to the organization as a result of the equine being abandoned by the owner or the owner was unable to be located.
Returned: The equine was previously a part of the organization, was adopted, and ownership and custody of the equine has been transferred back to the organization.
Transferred: The custody of the equine is transferred within an organization or from one organization to another non-profit or foster organization to provide retirement, retraining, rehabilitation and/or adoption services with no change in ownership.
Born: The equine was born at the facility.

Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.

Equine Assisted Services (EAS): Any activity that incorporates equine interactions and/or the equine environment, mounted or unmounted, to include 1) psychotherapy and/or mental health counseling aimed at achieving goals set forth by the licensed mental health professional and the client, 2) occupational therapy, physical therapy, and speech-language pathology treatment strategies utilizing equine movement set forth by the licensed therapist and the client, 3) horsemanship instruction adapted to the ability/disability of those receiving services, for the purpose of contributing positively to their cognitive, physical, emotional and social well-being conducted by a certified professional, and 4) experiential learning approaches that promote the development of life skills to achieve educational, professional and personal goals conducted by a licensed educator, mental health professional or coach. Please refer to our Guidelines for Conducting EAS for additional information.

Special Needs: Any difficulty or difficulties (such as a physical, emotional, behavioral, or cognitive disability or impairment) that require or benefit from instructors, specialists, counselors, trainers and/or facilitators who have certified training for their scope of practice applicable to the people participating in the programs and specific to the program offerings. The difficulty may not be limited to a health issue but may result from the interaction between the individual and the society in which he or she lives arising from an abusive or unhealthy environment or situation and/or a lack of resources, including economic resources, placing them at risk of a future with less than optimal outcomes.

At-Risk: Refers to being at-risk of a future with less than optimal outcomes. Youth are considered at-risk for a number of reasons, such as if they are homeless or transient, involved in drugs or alcohol, abused sexually, physically or emotionally, mentally ill, neglected at home or live in stressful family environments, lacking social or emotional supports, and involved with delinquent peers. At-Risk youth are likely to be involved in a number of risky behaviors, such as running away, skipping school, drinking underage, engaging in sexual behavior, displaying disruptive behavior, bullying/harassment, fighting, and committing acts of vandalism.

Community Outreach: Refers to public education programs aimed at educating the public about the horse-human bond, issues impacting the welfare of horses, and how horses change lives and activities that include, but are not limited to, any activity OTHER THAN Equine Assisted Services (EAS) that require a credentialed service provider, such as off site visits with horses at hospitals, nursing homes, and schools, crisis response, workplace well-being, on site tours, seminars and clinics, camps, community service hours, able-bodied mounted and unmounted lessons, etc.

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