Hidden Pond Farm Equine Rescue
250 South Rd
Brentwood, NH 03833
Phone: 603-568-6654

EIN: 47-5424832
Founded: 2015
Last Updated 2021-07-29

View our WEBSITE

Hidden Pond Farm Equine Rescue
EQUINE WELFARE NETWORK GUARDIAN PROFILE
Effective Date: May 31, 2021 Last Updated: July 29, 2021

We are proud to be an EQUUS Foundation Guardian and share our horse care & use practices with the public.

MISSION & PROGRAMS

Mission:
The mission of HPF-Rescue-Rehab-Rehome is to save horses from slaughter and find them safe, permanent homes.

Our organization provides programs involved with equine rescue, adoption & retirement
Our organization provides community outreach and/or public education programs involving horses.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
100% of our total programs and services are horse-related.
Our organization uses satellite, overflow, foster, and/or outreach facilities which adhere to all the policies, procedures and practices of our organization
Number of facilities/locations where horses used in our programs are HOUSED AND CARED FOR or were HOUSED AND CARED FOR during 2021: 6
     1. HPF Rescue-Rehab-Rehome (*Main) Status: 2022 and 2021
     2. Margery Moore (Foster) Status: 2022 and 2021
     3. Michelle DuBois (Foster) Status: 2022 and 2021
     4. Oak Ledge Farm (Foster) Status: 2022 only
     5. Symphony Hill Farm (Foster) Status: 2022 only
**Error in number of facilities.



Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
2020 Accomplishments
     
     The Rescue had a good fundraising year in 2020 despite the financial hardships faced by the country due to COVID-19. Twenty rescued horses were adopted out during the year, although 2 were later returned. Our in-person fundraising events were limited due to the pandemic, but we did hold a successful trail ride. Our wine tasting had to be cancelled, but the sales of our HPF-labeled wines were still financially beneficial for the rescue. Tack sales were successful as well.
     
     The rescue increased its activity on Facebook to connect with donors. A radio commercial ran on 4 local stations through Townsend Media, who named the Rescue a “Year of Service” partner, and Phyllis Elliott, President, did an interview with WBLM radio which provided exposure.
     
     In reviewing our fundraising efforts of the past year, individual donations were our lifeline at 80%. Bequests were 8%, and direct public grants were 4% of donations received. The next most successful income received was from corporate donations at 3%. The rest of income streams combined to a total of 5% of total donations. It is clear to us given these percentages that we should focus our marketing on individual donations.
     
     The rescue earned the Equus Foundation, Guardian Seal of Transparency, Platinum Seal.
     
     Phyllis Elliott, HPF President, attended Leah Holt’s seminar “Get Fully Funded” to help organize for success in the future.
     
     
     2021 Goals
     
     Currently, there are 28 horses living at the rescue that have yet to be adopted. The care of each of these horses is $13.55/day, making the annual fundraising need $138,481. We are currently exceeding this requirement. With only one paid employee assisting in the care of these horses, the cost of taking care of them is very low.
     
     Utilizing this information and in consideration of the financial success of 2020, despite the challenges posed by the pandemic, the Rescue is doing a fine job of raising income. However, there are some cautionary notes:
     • Bequests are usually unplanned and are not a reliable source of income
     • Grants are not always successful and are not a reliable source of income
     
     
     As evidenced by the high number of individual donors, they seem to be pleased with the work being done at the rescue and with the source of the horses we are rescuing. There are no financial indicators that any changes are needed in the outlook, goals, and vision of the rescue.
     
     According to Get Fully Funded, we should have a set goal of 1,000 donors to eliminate ebbs and flows with individual donors. Looking at only our Pay Pal records from 2020, we received 1036 donations. Some of these were repeat donors or recurring donations, but we are on the right track. This figure does not include donations from other sources.
     
     Knowing that individual donors are our greatest asset, we are exploring ways to connect with them and inform them of the good work being done:
     • Provide updates of any projects after a specific appeal is announced to fund a particular project
     • Report statistics as often as needed to show how donated funds are being used
     • Highlight the holistic approach we take to our horses. We don’t just provide shelter, food, and basic vet/farrier care. We also provide services such as training, acupuncture, massage, electrical stimulation therapy, natural products, etc. to look after the comfort and overall health of our horses.
     
     Many people feel disconnected and are craving social interaction as the pandemic continues. When available, we are looking toward holding more in-person events but also consider modifications for social distancing to avoid cancellations:
     • Trail Ride: This was done successfully during the pandemic in 2020. We should be able to follow the same model. This is current being planned for August 22, 2021.
     • Open House: This is currently being planned for June 5, 2021. Some ideas to keep this event safe:
     o Require registration for this event to monitor numbers
     o Schedule shifts for registered attendees to allow multiple small groups to come through
     o Spread out attendees as much as possible
     o Have a rain date so we can hold the entire event outdoors
     o Limit close contact: No face painting, no pony rides, etc.
     • Wine Tasting: We sold out tickets very fast for this event before it had to be cancelled. Hold it outside with smaller numbers if needed following all state and local COVID guidelines. Again, have a rain date so the event can be done completely outdoors.
     • Halloween Trail Ride: Similar precautions to the Open House
     • Holiday Event: An event last year near Christmas was in the planning stages but was cancelled due to COVID. The idea was a caroling event with hot chocolate and fellowship for adults and kids.
     • Scavenger Hunt: This was successfully held with COVID precautions in 2020.
     • Summer Camp: We are actively planning to hold a summer camp for kids ages 8-18 for 6 weeks over the summer. This camp will be funded partially using a grant we received for this purpose in 2020 and is expected to be a financial gain to the rescue.
     
     There are also online events that can be repeated in 2021:
     • Fall appeal/Thankathon
     • Giving Tuesday
     • Phyllis’ birthday fundraiser
     • $5 Friday
     
     We applied for 14 grants and were granted 5 of those.
     
     We have been working on setting up donor-tracking software to make tracking and reaching existing donors easier. This also helps with donation acknowledgement and the maintenance of mailing lists.
     
     Overall, the rescue is set up to be financially successful in 2021, allowing us to rescue more horses and continue to provide a high level of care to those already rescued. As individual donors are our lifeline, we will continue to share information on what we do in as much detail as possible to connect with existing donors.
     
     One area we plan to improve upon is visibility. As the pandemic eases, we are looking forward to attending community events in the surrounding area, setting up a table with information or a booth with products and information. We have a good online presence, but neighbors could be an important resource, especially as volunteers to help with the physical load of taking care of a large number of horses. Another option for visibility is to give presentations at local events or fairs to educate the public on how horses get into trouble and more importantly how to keep them out of these unsafe environments.

Horse Rescue, Rehabilitation, Retraining & Re-homing:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     In 2014, Phyllis and a co-founder started Hidden Pond Farm Equine Rescue, rescuing horses and bringing them to the farm for rehab and rehome. Today there are 30 horses at the farm, about half of them rescued from slaughter and supported by the Rescue. The rest of the horses on the farm are privately owned by Phyllis and a few long-time boarders.
     
     Horses are provided with the shelter and space they need. There are several old barns in various states of repair, and a new shed row barn, owned by the Rescue and used to house four of the rescue horses. The other rescues have stalls or run-ins in the older barns on the property. There some big pastures with group turnout, and several smaller paddocks for individual or pair turnout. There’s also a sand riding area and round pen, and riding trails that lead off the property.
     
     Volunteers help to maintain the grounds, buildings, and fences. From time to time local schools and 4H groups come to help rake leaves and tidy up the property. There’s always plenty to do!

Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     Our facility is open to the public for the enjoyment and education of visitors on the subject of horses and of running a horse rescue. Informative tours are provided upon request and visitors are invited to experience a hands-on session caring for and riding horses under the supervision of a senior volunteer and/or staff member of the rescue.
     
     Individuals who have physical and/or mental disabilities visit the rescue where they can interact with the horses. This is arranged through an agreement with Easter Seals.
     
     Students from area schools visit the rescue and learn about horse care and management of the rescue.
     
     The Boy Scouts carry out volunteer projects that are intended to teach them about responsibility and leadership.
     
     Children are invited to attend a summer camp riding program where they learn about horse care, proper use of riding equipment, farming and horseback riding.
     
     Programs include the following:
     horseback riding
     ground handling of horses
     grooming of horses
     general horse care including feeding and cleaning
     summer horse camp for children
     competitive horse shows
     Horse interaction with mentally/physically challenged children and adults (organized through Easter Seals)

Research/Medical Use of Equines:
Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine. 

Religious Affiliation:
Our organization promotes religious education or religious purposes or uses donations for religious education or religious purposes; requires participants to be of a certain faith; requires participation in religious, instruction, activities or services; or requires participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered. Select Yes or No: *Missing


Auction Donation:
Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter. 

GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING

Staff & Volunteers:
Chief Staff Officer (CSO):  Phyllis Elliott
Employees/Independent Contractors:   Full-Time:  0  Part-Time:  1  Volunteers:  15
Staff Recruitment, Screening and Training processes including employees and independent contractors:
    Staff and/or contractors are required to provide Emergency Medical Information
    Staff and/or contractors are required to sign a Photo Release
    Staff and/or contractors provide parent/guardian information if applicable
    Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
    Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Staff and/or contractors receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
    One or more staff members or contractors are trained in equine first aid
Not Checked:
    Prospective staff/independent contractors complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective staff and independent contractors that may impact the safety of your clients and your horses, such as whether prospective staff/independent contractors serving in the capacity as staff have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
    Prospective staff/independent contractors are required to undergo a Background Check
    Staff and/or contractors carry current health insurance
    Staff and/or contractors have a written job description
    The organization provides a handbook to every member of the staff, including employees and/or independent contractors serving in staff positions;
    The handbook includes information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    The handbook is reviewed annually and updated
    One or more staff members or contractors are trained in CPR and human first aid
    Staff and/or contractors are subject to Random Drug Screening

Volunteer Recruitment, Screening and Training processes:
    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
    Every volunteer is required to sign a Photo Release
    Every volunteer provides parent/guardian information if applicable
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
    Every volunteer is updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Every volunteer receives training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
    Prospective volunteers complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective volunteers that may impact the safety of your clients and your horses, such as whether prospective volunteers have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Every volunteer is required to provide Emergency Medical Information
    Prospective volunteers are required to undergo a Background Check
    Every volunteer carries current health insurance
    Every volunteer has a written job description
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated
    Every volunteer is subject to Random Drug Screening

Governing Body:
Board meetings per year:  4
Number of Board Members:  9  Number of Voting Board Members:  9

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member.
Phyllis Elliott (President, Founding Director)
     Jessica Grace Elliott (Founding Director)

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization.
Founding Director owns the facility where programs are conducted.

Conflict of Interest:
Does your organization have a written conflict of interest policy that ensures that any compensated board member is a NON-VOTING (Independent) board member or that any compensated board member or any board member related to a compensated staff member, independent contractor, or any related board members, or any individual or organization that might benefit from a board decision, abstains from voting on issues impacting such compensation and requires officers, directors or trustees, and key employees to disclose at least annually in writing interests that could give rise to conflicts?  No


Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable:  The facility is a member of A Home For Every Horse, Homes For Horses Coalition, and the United Horse Coalition

Organization documents available on our website:
    None

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Adoption/Foster Agreement
    Bylaws

Budget:  $100K to $500K
Equine Budget:   $100K to $150K
Month Fiscal Year Ends: *Missing
Type of Financial Reporting (Audit, Review, Compilation): *Missing
Type of IRS Filing (990, 990-EZ, 990-N): *Missing
Does the uploaded Pro Forma 990/990 represent 2021? *Missing
IRS Form 990/Pro Forma 990 has not been uploaded for this facility.

POLICIES: ACQUISITION


Our organization acquires horses/equines from the following source(s):
    Donation  
    Purchase/Adoption from Owner  
    Auction  
    Kill pen/Feedlot  
    Return  
    Surrender  

Our organization does not acquire horses/equines from the following source(s):
    Lease  
    Seizure  
    Abandonment  

Our organization will accept the following:
    Geldings
    Mares
    Pregnant Mares
    Foals
    Stallions
    Only Stallions to be castrated

Additional information about our acquisition policies and practices:
We will accept stallions but they will be castrated at our facility.


POLICIES: INTAKE, ASSESSMENT & TRAININING

Prior to a horse being accepted and/or arriving at the facility, the organization requires the following with respect to the health status of the horse:
    A current Coggins
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:
    Vaccination records that have been administered within the last 12 months
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.

Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
    The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    The owner is financially responsible for the shipping of the equine to and from the organization
    Equines are not taken on trial
Not Checked:
    The equine is evaluated at its place of residence

Following arrival of the equine at the facility, the following is performed:
    Physical examination by trained barn staff
    Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
    A Henneke Body Conditioning Score or other body conditioning score is assigned
    Physical examination by a farrier
    Physical examination by a dentist
    Coggins test
    Blood work other than Coggins
    Fecal test
    Vaccinations
    De-worming
    The equine is scanned to check for a microchip
    The equine is microchipped if the scan indicates that there is no microchip
Not Checked:
    Physical examination by a veterinarian upon arrival and/or prior to quarantine departure

Upon intake, the organization has the following quarantine policy in place:
    The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
    The equine is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
Not Checked:
    The equine is not quarantined
    A health certificate signed by a veterinarian and dated no more than seven (7) days is required prior to the arrival of the equine

The typical length of quarantine is:   More than 30 days

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Lunging
    Loading onto and unloading off a trailer
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Jumping
    Driving (Pulling a carriage)
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Clipping
    Tolerance to multiple handlers at the same time
Not Checked:

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
    The Henneke Body Condition score or other body conditioning score is updated at least monthly
    Photographs are taken of each equine monthly and kept with the equine's health records
    Equines at our facility may be treated by an equine chiropractor
    Equines at our facility may be treated by an equine acupuncturist
    Equines at our facility may be treated by an equine massage therapist
    Equines at our facility may be treated by an equine nutritionist
Not Checked:
    The Henneke Body Condition score or other body conditioning score is updated at least annually
    Photographs are taken of each equine annually and kept with the equine's health records
    
    
    
Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
    Our organization evaluates the weight-carrying and workload limitations for each equine that is ridden at least annually
    Our organization maintains a written record for each equine that documents the results of each evaluation of weight-carrying and workload limitations
Not Checked:
    Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
    No equines are ridden; not applicable

The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
    Equine age, weight, breed, body condition, fitness, balance, health and soundness
    Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
    Size, shape, condition and angle of the hooves
    Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
    Weight and proper fit of the saddle and other equipment
    Terrain and footing in the working environment
    Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
    Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
    Temperature and/or weather conditions
    Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
Not Checked:
    Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
    No equines are ridden; not applicable


Horses provided formal training (groundwork or riding):   2-3 times per week

Additional information about our intake, assessment & training policies and practices:
The rescue will vaccinate all incoming horses as records are sometimes incomplete.
     
     The rescue will pay for shipping if the owner cannot pay.


POLICIES: BREEDING

The organization has the following policies related to breeding and stallions:
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed equines.
Not Checked:
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds equines
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions


POLICIES: EUTHANASIA

The organization has the following policies related to euthanasia:
    Our organization will never have an equine euthanized for space
    Our organization may have a healthy equine euthanized if it is a threat to itself, other equines, or people and euthanasia is recommended by a veterinarian
    Our organization may have an equine euthanized after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Disposal of the carcass is handled within 24 hours
Not Checked:
    Our organization will never have a healthy equine euthanized under any circumstances
    Euthanasia is done at the veterinarian's facility

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian
Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. Our organization prohibits euthanasia under any circumstances


POLICIES: RE-HOMING

View Re-homing Agreement
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete a written contract which constitutes the agreement between our organization and the new owner
    Our organization will only re-home an equine to a location where another equine resides
    Potential adopters/purchasers must visit our organization and be observed with the equine on site
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the equine
    Adopters/purchasers are NOT required to provide updates
Not Checked:
    Our organization does NOT re-home an equine to first time equine owners
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing an equine
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the equine to the adopter/purchaser's facility

The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
    The agreement states that should the adopter decide to re-home the equine, our organization must grant approval of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization, including being provided written notification of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason.
    The agreement states that re-homed equines cannot be bred
    The agreement states that if there is any breach of contract the equine must be returned to our organization
    The agreement states that adopters/purchasers can return an equine to our organization free of charge
    The agreement states that adopters/purchasers can return an equine to our organization for a fee
Not Checked:
    The agreement reflects that any individual or organization in possession of the equine as of the date of the agreement and any time thereafter is bound to not sell the equine at auction for slaughter or allow the equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that will cause or allow the equine to be sold at auction for slaughter.
    The agreement states that should the adopter decide to re-home the equine, our organization must be notified of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization.
    The agreement states that re-homed equines CANNOT be sold, adopted, transferred, auctioned, released, given away, or otherwise placed into the possession of another individual or organization under any circumstances.
    The agreement states that the terms of our organization's agreement will be binding on any future individual or organization taking and/or in possession of the equine for any reason.
    The agreement states that our organization reserves the right to make unannounced visits
    The agreement states that our organization reserves the right to make scheduled visits
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for three or more years
    None of the statements are included.
    The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
    Our organization does not have the authority to transfer ownership and/or does not own any of the equines involved with our programs.

Our organization requires references from the following:
    Veterinarian
    Farrier
    Personal/Other
Not Checked:
    Not applicable or no references required.

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase)

The average equine re-homing (adoption/purchase) fee received by your organization:
$201 to $500

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
    Equines may remain at our organization for their lifetimes
    Equines may be found suitable homes by our organization
    In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized
    In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized
Not Checked:
    Equines may be returned to their owners
    Equines may be sent to auction
    If a suitable home cannot be located within 12 months, the equine may be euthanized
    If a suitable home cannot be located, and space is not available for the equine to remain at the organization, the organization will secure a suitable home for the equine and accept financial responsibility for the lifetime of the equine

Additional information about our rehoming policies and practices:
We will re-home a horse to first time horse owners if they are trainer approved, and we would recommend that they lease the horse at our facility first and train with the horse under the supervision of an expert trainer before they adopt.

EQUINE CARE & SHELTER/FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 6
Our organization uses satellite, overflow, foster, and/or outreach facilities which adhere to all the policies, procedures and practices of our organization

HPF Rescue-Rehab-Rehome: *Main
Margery Moore: Foster
Michelle DuBois: Foster
Oak Ledge Farm: Foster
Symphony Hill Farm: Foster


MANAGEMENT: HPF Rescue-Rehab-Rehome: *Main

Does your organization own, lease or use a part of this facility? Lease

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     William Faria, Animal Control Officer Brentwood Police Department 1 Dalton Rd Brentwood, NH 03833 Phone: 604-642-8817 Email: aco@brentwoodpd.com

VETERINARIAN INFORMATION: HPF Rescue-Rehab-Rehome: *Main
HPF Rescue-Rehab-Rehome : Vet Assessment Not Current/Upload current Vet Assessment.

Veterinarian: Monica Calitri
Clinic Name: Seacoast Equine, PLLC
163 Winnicutt Road
Stratham   NH   03885
Phone: 603-834-1738


GROUNDS: HPF Rescue-Rehab-Rehome: *Main
Total number of horses involved with your programs at this facility: 21
Total number of horses at this facility INCLUDING those not involved with your programs: 36
Maximum capacity of horses at this facility: 42
Total acreage dedicated specifically to the horses: 20
Our organization has use of the following at this facility:
Structures/Barns: 4  Run-in sheds: 4
Pastures: 3  Paddocks/Pens: 10
Uncovered Outdoor Rings: 1  Covered Outdoor Rings:   Indoor Rings:












Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 inches above the tip of the horse's ear) when standing in all stalls/enclosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to ensure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 13-16
How many hours per day, on average, are horses turned out:
    Equines are out 4 to 8 hours per day

The following describes the pastures at this facility:
    A dedicated staff person(s) is responsible for pasture management
    All pastures are fenced to prevent escape or injury
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures have natural protection for equines (i.e., trees)
    Pastures have man-made protection for equines (i.e., shelters)
Not Checked:
    This facility does not have pastures where equines can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Pastures are rotated

The following describes the turnout areas other than pastures at this facility:
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Turnout areas have man-made protection for equines (i.e., shelters)
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
    Hold Harmless signs are posted
    Visitors are only permitted in specific areas
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
    The perimeter of the property is fully fenced
Not Checked:
    A security guard is present at night
    Equines are checked overnight
    By Appointment Only signs are posted.
    No Trespassing signs are posted
    Authorized Personnel Only signs are posted
    Entrance gates are locked at night
    Visitors are only permitted at specific times
    Visitors are always accompanied by staff (or volunteers)
    The property is fitted with motion lights
    The property is fitted with a security system monitored by police or a professional service


EQUINE CARE: HPF Rescue-Rehab-Rehome: *Main
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Notebook or equivalent (technology not utilized)
    The organization utilizes its own system to maintain records

The following items are consistent with our feed management plan and practices:
    Equines are provided with individualized feeding plans, including supplements, according to age and any health issues
    Feed plans are determined in consultation with a veterinarian
    Supplement plans are determined in consultation with a veterinarian
    Equines are fed in individual stalls
    Equines are fed in groups
    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The feed chart is centrally located and updated as needed
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
    Medications are kept in a locked, climate-controlled area
Not Checked:

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    The protocol for each equine is determined in consultation with a veterinarian
    Fecal testing is performed prior to the use of a de-wormer.
Not Checked:
    A de-wormer is used without fecal testing

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly parasites
    Fly Traps and Tapes
    Premise Sprays/Insecticides
    Fly Spray Repellent
    Fly Masks

The following represent the biosecurity practices in place at facility:
    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
    The organization has a written biosecurity plan
    All staff are trained in best practices related to biosecurity
    All volunteers are trained in best practices related to biosecurity
    A specific individual is assigned to care for sick, affected and/or quarantined equines
    Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
    Sick, affected and/or quarantined equines do not have contact with other equines or other animals
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined equines
    Manure and bedding from sick, affected and/or quarantined equines is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
    Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
    Equipment used by sick, affected and/or quarantined equines is not shared and is clearly labeled
    Shared equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
    Latex gloves are worn when working with sick, affected and/or quarantined equines
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined equines
Not Checked:
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
    Equines are not quarantined on arrival.

The following represent the manure removal practices in place at facility:
    Manure is stored in dumpster(s)
    Manure is hauled, sold or given away
    Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
    Manure is piled in an area where equines are not located
    Manure piles are covered
    Manure piles are composted or spread on pastures

The following steps are taken to help staff and volunteers readily identify each horse on the property:
    Equines are assigned the same stall/location each day
    Name plates are located on the stall
    Equines wear halters with nametags
    Equine photos and profiles are available on the website
    Staff/volunteers are provided training on conformation, markings, colors, and breeds
    Team leaders work with new staff/volunteers until they are able to identify the equines
Not Checked:
    Photos are located on the stall
    A notebook or binder with photos and information on each equine is easily accessible
    A map/diagram is posted showing the location of each equine with equine names and photos
    Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
     All equines have specifically assigned tack, apparel and equipment that is not shared
    Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
    Tack is cleaned after each use
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when an equine's body condition changes
    Tack is assessed for fit by trained personnel when an equine's disposition changes
    This facility enlists the services of a professional saddle fitter at least once a year
    Helmets are cleaned/disinfected after each use
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.
Not Checked:
    Saddles are shared
    Saddle pads are shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
     Halters are shared
    Tack is cleaned weekly
    Tack is cleaned only when needed
    Assigned tack is clearly labeled
    Tack is stored in a climate-controlled location
    Helmets are shared
    No equines are ridden; not applicable.

EMERGENCY PREPAREDNESS: HPF Rescue-Rehab-Rehome: *Main
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility collects and maintains medical information from staff, volunteers, and clients
    The facility maintains appropriate liability and/or workers' compensation insurance
    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
    Emergency procedures are posted prominently
    Emergency phone numbers are posted prominently
    The facility owns or has access to a generator

The written EPP addresses the following areas:
    Medical emergencies for clients, staff, and volunteers
    Evacuation plans
    Protocols to notify emergency personnel
Not Checked:
    Local fire department and/or the state's emergency planning department procedures
    Medical emergencies for equines
    Power outages
    Fire
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Terrorist attacks
    Building/facility exit plans


The facility follows the specific procedures to help PREVENT emergency situations:
    Smoking is strictly prohibited
    Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
    Aisles and doorways are kept clear
Not Checked:
    NO SMOKING signs are posted prominently
    Hay is stored away from permanent or temporary structures where equines are stalled
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Semi-annually
Smoke detectors are checked: Not at all/NA
Electrical Systems are checked: Semi-annually
Fence lines are checked: Semi-annually
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Daily
Review of safety protocols with volunteers are conducted: Daily
The Emergency Preparedness Plan is reviewed and updated: Semi-annually

Equine Transportation
Access offsite: 1 6-horse van/trailer with truck
Access offsite: 1 10-horse van/trailer with truck



MANAGEMENT: Margery Moore: Foster

Does your organization own, lease or use a part of this facility? Use

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Allison Caprigno Pelham Police Department Animal Control Officer 14 Village Green, Pelham, NH 03076 603-635-2411

VETERINARIAN INFORMATION: Margery Moore: Foster
Margery Moore : Vet Assessment Not Current/Upload current Vet Assessment.

Veterinarian: Simon George
Clinic Name: Deerfield Veterinary Clinic
150 South Road
Deerfield   NH   03037
Phone: 603-463-7775


GROUNDS: Margery Moore: Foster
This section is not required for this facility because this facility adheres to all the policies, procedures and practices of our organization.

EQUINE CARE: Margery Moore: Foster
This section is not required for this facility because this facility adheres to all the policies, procedures and practices of our organization.

EMERGENCY PREPARENDESS: Margery Moore: Foster
This section is not required for this foster facility because this facility adheres to all the policies, procedures and practices of our organization.


MANAGEMENT: Michelle DuBois: Foster

Does your organization own, lease or use a part of this facility? Use

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Animal Control Office 29 Middle Road, Boxborough, MA 01719 978-264-1750

VETERINARIAN INFORMATION: Michelle DuBois: Foster
Michelle DuBois : Vet Assessment Not Current/Upload current Vet Assessment.

Veterinarian: Kerri Mitton
Clinic Name: Kerri Mitton, DVM
22 Holden Rd
Shirley   MA   01464
Phone: 978-401-5129


GROUNDS: Michelle DuBois: Foster
This section is not required for this facility because this facility adheres to all the policies, procedures and practices of our organization.

EQUINE CARE: Michelle DuBois: Foster
This section is not required for this facility because this facility adheres to all the policies, procedures and practices of our organization.

EMERGENCY PREPARENDESS: Michelle DuBois: Foster
This section is not required for this foster facility because this facility adheres to all the policies, procedures and practices of our organization.


MANAGEMENT: Oak Ledge Farm: Foster

Does your organization own, lease or use a part of this facility? Use

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Kevin Sullivan Uxbridge Animal Control Officer (508) 278-7755

VETERINARIAN INFORMATION: Oak Ledge Farm: Foster
Oak Ledge Farm : Vet Assessment Not Current/Upload current Vet Assessment.

Veterinarian: Laura Carmel
Clinic Name: Stonewall Equine Services
82 Whitins Road
Sutton   MA   01590
Phone: 5084769362


GROUNDS: Oak Ledge Farm: Foster
This section is not required for this facility because this facility adheres to all the policies, procedures and practices of our organization.

EQUINE CARE: Oak Ledge Farm: Foster
This section is not required for this facility because this facility adheres to all the policies, procedures and practices of our organization.

EMERGENCY PREPARENDESS: Oak Ledge Farm: Foster
This section is not required for this foster facility because this facility adheres to all the policies, procedures and practices of our organization.


MANAGEMENT: Symphony Hill Farm: Foster

Does your organization own, lease or use a part of this facility? Use

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Kevin Sullivan Uxbridge Animal Control Officer (508) 278-7755

VETERINARIAN INFORMATION: Symphony Hill Farm: Foster
Symphony Hill Farm : Vet Assessment Not Current/Upload current Vet Assessment.

Veterinarian: Kris Koss
Clinic Name: Baystone Equine
2 Colton Road
Millbury   MA   01527
Phone: 508-864-698


GROUNDS: Symphony Hill Farm: Foster
This section is not required for this facility because this facility adheres to all the policies, procedures and practices of our organization.

EQUINE CARE: Symphony Hill Farm: Foster
This section is not required for this facility because this facility adheres to all the policies, procedures and practices of our organization.

EMERGENCY PREPARENDESS: Symphony Hill Farm: Foster
This section is not required for this foster facility because this facility adheres to all the policies, procedures and practices of our organization.

EQUINE CENSUS SUMMARY

Total Facilities: 6

Total number of horses involved with your programs on January 1, 2021
PLUS: Horse Intake during 2021
Donated
Lease
Purchase from Owner
Auction
Kill Pen/Feedlot
Surrendered
Seized
Abandoned
Returned
Transfer
Born at facility
Adoption from Rescue
Total intakes
LESS: Horse Departure during 2021
Horses adopted/sold:
Horses transferred/returned
Horses deceased
Horses euthanized
0 Total departures
 Number of horses involved with your programs on December 31, 2021
 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
 Total number of horses permanently retired.

Summary: on 1/1/2021+ Intakes - 0 Departures = on 12/31/2021



     HPF Rescue-Rehab-Rehome (*Main) Status: 2021 onlyHPF Rescue-Rehab-Rehome 2021 Prior Year information not updated.
HPF Rescue-Rehab-Rehome 2021 Prior Year information not updated.



     Margery Moore (Foster) Status: 2021 onlyMargery Moore 2021 Prior Year information not updated.
Margery Moore 2021 Prior Year information not updated.



     Michelle DuBois (Foster) Status: 2021 onlyMichelle DuBois 2021 Prior Year information not updated.
Michelle DuBois 2021 Prior Year information not updated.



     Oak Ledge Farm (Foster) Status: 2021 onlyOak Ledge Farm 2021 Prior Year information not updated.
Oak Ledge Farm 2021 Prior Year information not updated.



     Symphony Hill Farm (Foster) Status: 2021 onlySymphony Hill Farm 2021 Prior Year information not updated.
Symphony Hill Farm 2021 Prior Year information not updated.