Thoroughbred Athletes, Inc.
EQUINE WELFARE NETWORK PROFILE



Thoroughbred Athletes, Inc.
2851 South Midwest Blvd
Guthrie, OK 73044
Phone: 832-465-5702

EIN: 90-0827464
Founded: 2011
Profile Last Updated May 16, 2021

Public Charity


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Equine Welfare Network Guardian
AWARDED ANNUALLY
Effective Date
May 2021

We are proud to be a 2021 EQUUS Foundation Guardian and share our horse care & use practices with the public.

We welcome you to donate directly to us. We will receive 100% of your donation made here.

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Guardians
are organizations on the Equine Welfare Network that demonstrate a commitment to public transparency and accountability by their willingness to publish and share extensive data about their operations.
Awarded Annually
Effective Date: May 2021
Last Updated: May 27, 2021

MISSION & PROGRAMS

Mission:
The mission of Thoroughbred Athletes, Inc. is to rehabilitate, retrain, and re-home off track Thoroughbred horses and afford community youth the opportunity to experience the process.
      
     Our work promotes growth and learning in both horses and youth.  Horses receive a solid training foundation for a second career prior to adoption into their new homes while our young volunteers learn valuable skills. Our youth program teaches a solid work ethic with an emphasis on teamwork, responsibility, confidence, and service to others.
      
     By teaching our horses a new skill set, we are able to provide them with a future after their work on the track is complete. Whether you are looking for a show horse,  a pleasure riding horse or a companion; we are certain that you can find what you are looking for here at Thoroughbred Athletes, Inc.

Our organization provides programs involved with equine rescue & adoption
Our organization provides community outreach and/or public education programs involving horses.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
100% of our total programs and services are horse-related.
Our organization does not use foster, overflow and/or satellite facilities
Number of facilities/locations where horses used in our programs are HOUSED AND CARED FOR or were HOUSED AND CARED FOR during 2020: 1
     1. Thoroughbred Athletes, Inc. (Main)  * Operational in 2020

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
Despite successfully adopting out over 300 horses, since our inception in 2011, Thoroughbred Athletes, Inc. is developing a Succession Strategy to ensure the continuity of our Mission, even after our current Director (Lynn Sullivan) retires.
     
     To date, the TAI Board has done a "Skills Assessment" of what the Director Job requires. We have also defined what the scope of the Director's position should be. Ongoing work includes a) the add'l funding required for a paid Director's position, and b) How to search for that candidate.
     
     Thoroughbred Athletes has also developed a Strategic Plan to serve us as we manage the future.

Horse Rescue, Rehabilitation, Retraining & Re-homing:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     Horse Racing is big business in Oklahoma, as it is in many other states. What does an owner or trainer do with a racehorse that has proven not to be successful on the track, or is past his prime? Often they do the easiest and cheapest thing to do – they sell them off to a “kill lot”, where these beautiful horses will find their way onto a packed truck heading to Mexico, where they may end up as dog food, a glue factory, or worse, a family meal!
     
     At Thoroughbred Athletes, Inc. we take these horses into our program and, after ensuring their health and retraining, we, find them a second career and a long-term "forever" home. TAI has been serving the Off the Track Thoroughbred (OTTB) community since 2012. In 2020, alone, we were able to adopt out 42 horses to their “forever” homes. Of these 42 adoptions in 2020, at least fifteen were rescued from an undesirable situation, and worked through the TAI process. After rehab and retraining, these horses now have a better home and a second career.
     
     Consistent with TAI's mission, our purpose is to rehabilitate, retrain, and re-home OTTB horses through our process and our TAI volunteers. To do this, we provide veterinary services throughout the horses stay at TAI, gently retrain the horses for second careers and develop responsibility and accountability in our community volunteers, through their work with the horses. This promotes growth and learning in both horses and youth.

Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     At TAI, we look for opportunities to get our message of "Responsible Retirement" out to the community (both local and regionally).
     
     We advocate the concept of "Responsible Retirement" at our various functions.
     
     For example, the Sport of Kings Challenge brings community interest in the versatility of retired racehorses. We bring in clinicians to help show the public various methods of retraining these horses.
     
     We also have a program which involves providing "at risk" youth the opportunity to participate in the horse-related chores and in the retraining process.


Research/Medical Use of Equines:
Our organization has made equines available for research studies or medical training.

Please explain where and for what purpose equines are/were provided to use in research or medical training. 
     The organization transferred one horse (during 2017) to Oklahoma State University for an EPM study. Out of hundreds of horse that have come through Thoroughbred Athletes, this is the only case we can recall of a "medical or research transfer".



Auction Donation:
Our organization has sold, donated or given an equine to an auction or considered selling, donating, or giving an equine to an auction. 

Describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. 
     In 2015, TAI had a horse that was auctioned following a competition, called the "Battle of the X's", in Texas. The horses competing were auctioned at the end of the event, however - those wishing to bid must complete an adoption application, and undergo reference check in order to bid on any of the horses.




GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING

Staff & Volunteers:
Chief Staff Officer (CSO):  Lynn Sullivan
Employees/Independent Contractors:   Full-Time:  0  Part-Time:  1  Volunteers:  20
Staff Recruitment, Screening and Training processes including employees and independent contractors:
    Prospective staff/independent contractors complete a written application
    Prospective staff/independent contractors must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
    Staff and/or contractors are required to provide Emergency Medical Information
    Staff and/or contractors are required to sign a Photo Release
    Staff and/or contractors are required to undergo a Background Check
    Staff and/or contractors are carry current health insurance
    Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
    Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Staff and/or contractors receive training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
    One or more staff members or contractors are trained in CPR and human first aid
    One or more staff members or contractors are trained in equine first aid
Not Checked:
    Staff and/or contractors provide parent/guardian information if applicable
    Staff and/or contractors have a written job description
    The organization provides a handbook to every member of the staff, including employees and/or independent contractors serving in staff positions;
    The handbook includes information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    The handbook is reviewed annually and updated
    Staff and/or contractors are subject to Random Drug Screening

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application
    Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
    Every volunteer is required to provide Emergency Medical Information
    Every volunteer is required to sign a Photo Release
    Every volunteer provides parent/guardian information if applicable
    Every volunteer carries current health insurance
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
    Every volunteer is updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook is reviewed annually and updated
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
    Every volunteer is required to undergo a Background Check
    Every volunteer has a written job description
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    Every volunteer is subject to Random Drug Screening

Governing Body:
Board meetings per year:  6
Number of Board Members:  6  Number of Voting Board Members:  6

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? No

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization.
The Sullivan Farm, in Guthrie, Oklahoma, is serves as the location of TAI as well as the Sullivan's personal residence. Lynn Sullivan serves as the CEO; TAI leases the property, from the Sullivans, for $1/year.

Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes


Organization documents available on our website:
    Equine Intake Guidelines
    Adoption/Foster Agreement

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Adoption/Foster Agreement
    Volunteer Handbook
    Bylaws

Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
TAI has many volunteers. Most work under the leadership of our Director, Senior Volunteers or our Barn Manager, who provide training, coaching, and do periodic capability assessments.

Financial Reporting:
Budget:  $10K to $100K
Equine Budget:   $50K to $100K
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Review
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2020? No
View The IRS Form 990/Pro Forma 990


EQUINE COSTS

Total Facilities: 1
Thoroughbred Athletes, Inc.: 2020
Operational: Yes

Actual Horse Care Costs
$22354     Feed (Grain/Hay)
$6024     Bedding
$19160     Veterinarian
$3510     Farrier
$2210     Dentist
$1550     Other Therapies
$0     Manure Removal
$2272     Medications & Supplements
$1406     Horse Transportation
$1749     Maintenance
$1314     Horse/Barn Supplies
$     Horse Care Staff
$3395     Horse Training
$6245     Other direct horse-related costs not including overhead or other program costs.
$71189     2020 Total Horse Care Costs
Donated Horse Care Costs
$     Feed (Grain/Hay)
$     Bedding
$     Veterinarian
$     Farrier
$     Dentist
$     Other Therapies
$     Manure Removal
$     Medications & Supplements
$     Horse Transportation
$     Maintenance
$     Horse/Barn Supplies
$     Horse Care Staff
$     Horse Training
$     Other direct horse-related costs not including overhead or other program costs.
$     2020 Total Donated Costs



POLICIES

Acquisition
Our organization acquires horses/equines from the following source(s):
    Donation  
    Purchase/Adoption from Owner  
    Auction  
    Kill pen/Feedlot  
    Return  
    Surrender  
    Seizure  
    Abandonment  

Our organization does not acquire horses/equines from the following source(s):
    Lease  

Our organization will accept the following:
    Geldings
    Mares
    Stallions
    Only Stallions to be castrated

Not Checked:
    Pregnant Mares
    Foals

Additional information about our acquisition policies and practices:
At TAI, we have specific Intake protocols for each type of acquisition (Donation, Rescue, Relinquished, Return, and purchased). Each involves specific "In-take procedures" (History, vet evaluation, vaccines, etc.). These, TAI specific, "In-Take Protocols" can be furnished on request.
     
     We restrict our In-Take horses to Thoroughbreds only.

Intake, Assessment & Training
Prior to a horse being accepted and/or arriving at the facility, the organization requires the following with respect to the health status of the horse:
    A current Coggins
    Vaccination records that have been administered within the last 12 months
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.

Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
    The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    The owner is financially responsible for the shipping of the horse to and from the organization
    Horses are not taken on trial
Not Checked:
    The horse is evaluated at its place of residence

Upon intake, the organization has the following quarantine policy in place:
    The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
Not Checked:
    The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
    The horse is not quarantined

The typical length of quarantine is:   20 to 30 days

Following arrival of the equine at the facility, the following is performed:
    Physical examination by a veterinarian
    Physical examination by trained barn staff
    Photographs are taken
    A Henneke Body Conditioning Score is assigned
    Physical examination by a farrier
    Physical examination by a dentist
    Coggins test
    Vaccinations
    De-worming
Not Checked:
    Blood work other than Coggins
    Fecal test
    The horse is scanned to check for a microchip
    The horse is microchipped if the scan indicates that there is no microchip

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Lunging
    Loading onto and unloading off a trailer
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Jumping
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Clipping
    Tolerance to multiple handlers at the same time
Not Checked:
    Driving (Pulling a carriage)

Horses provided formal training (groundwork or riding):   2-3 times per week

Additional information about our intake, assessment & training policies and practices:
TAI has numerous In-Take Protocols that we can share, on request.


Breeding
The organization has the following policies related to breeding and stallions:
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses.
    Our organization prohibits the breeding of horses/equines when re-homed or this statement is not applicable as all horses/equines remain at our organization for their lifetimes and are not re-homed under any circumstances.
Not Checked:
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions

Additional information about our breeding policies and practices:
At TAI, we have a Castration Protocol. Stallions brought into the program go through castration and are re-homed as Geldings.
     
     In all adoption contracts, TAI horses are prohibited from breeding operations.

Euthanasia
The organization has the following policies related to euthanasia:
    Our organization will never have a horse euthanized for space
    Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
    Our organization may have a horse euthanized after all reasonable treatment options have been explored
    Euthanasia is done at the veterinarian's facility
    Disposal of the carcass is handled within 24 hours
Not Checked:
    Our organization will never have a healthy horse euthanized under any circumstances
    Euthanasia is done on site when possible to decrease trauma from transport

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian
    A certified euthanasia technician
    Senior staff with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
Not Checked:
    Employee of animal control shelter or humane society with appropriate training
    Not applicable. Our organization prohibits euthanasia under any circumstances

Additional information about our euthanasia policies and practices:
At TAI, we only euthanize a horse when we feel that there are no longer any treatment options, for whatever condition afflicts the horse. We prefer to do them at the vets office, but if a horse dies or is euthanized on location, we remove it immediately, to prevent any contamination.

Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete a contract which constitutes the agreement between our organization and the new owner
    Our organization does NOT re-home a horse to first time horse owners
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing a horse
Not Checked:
    Our organization will only re-home a horse to a location where another horse resides
    Potential adopters/purchasers must visit our organization and be observed with the horse on site
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the horse to the adopter/purchaser's facility
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the horse
    Adopters/purchasers are NOT required to provide updates
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
    Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away without prior written approval of our organization
    Our agreement states that re-homed horses cannot be bred
    Our agreement states that if there is any breach of contract the horse must be returned to our organization
    Our agreement states that our organization reserves the right to make scheduled visits
    Our agreement states that adopters/purchasers can return a horse to our organization free of charge
    Our agreement states that adopters/purchasers can return a horse to our organization for a fee
    Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year
    Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
Not Checked:
    Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away under any circumstances
    Our agreement states that our organization reserves the right to make unannounced visits
    Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for three or more years
    None of the statements are included.

Our organization requires references from the following:
    Personal/Other
Not Checked:
    Veterinarian
    Farrier
    Not applicable or no references required.

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase)

The average equine re-homing (adoption/purchase) fee received by your organization:
$751 to $1,000

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
    Horses may be found suitable homes by our organization
    Horses may be returned to their owners
    In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
    In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Not Checked:
    Horses remain at our organization for their lifetimes
    Horses may be sent to auction
    If a suitable home cannot be located within 12 months, the horse may be euthanized


Additional information about our rehoming policies and practices:
Typical TAI Adoption contracts are available for review, on request. Our contracts have several provisions, including:
     1) No future racing
     2) No future breeding
     3) TAI has the right to do follow-up check-ins
     4) After 4 months the adopter has the option to sell or re-home the horse
     
     We have attached a representative adoption contract.
View Re-homing Agreement

EQUINE CARE & SHELTER/FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1

Our organization has the following policies and procedures in place pertaining to foster, overflow and/or satellite facilities:
Our organization does not use foster, overflow and/or satellite facilities


Thoroughbred Athletes, Inc.
Thoroughbred Athletes, Inc.

Does your organization own, lease or use a part of this facility? Use

Please list all local, state and federal licenses held by the organization, including the expiration dates, or indicate that no licenses are required at the local, state or federal level. Please also list if this facility is accredited and recognized as compliant with the published standards of an accrediting organization, including the name of the organization and the date of the accreditation.
     We are accredited with the Thoroughbred Aftercare Alliance, out of Lexington Kentucky. We are also accredited by the Global Foundation of Animal Sanctuaries (GFAS)

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     You can verify TAI's accreditation on the Thoroughbred Aftercare Alliance website: http://www.thoroughbredaftercare.org/taa-accredited-organizations/

Thoroughbred Athletes, Inc.: Main

Grounds
Total number of horses involved with your programs at this facility: 13
Total number of horses at this facility INCLUDING those not involved with your programs: 15
Maximum capacity of horses at this facility: 22
Total acreage dedicated specifically to the horses: 26
Our organization has use of the following at this facility:
Structures/Barns: 3  Run-in sheds: 6
Pastures: 6  Paddocks/Pens: 8
Uncovered Outdoor Rings: 2  Covered Outdoor Rings: 0  Indoor Rings: 0












Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 inches above the tip of the horse's ear) when standing in all stalls/enclosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to ensure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 13-16
How many hours per day, on average, are horses turned out:
    Horses are out 4 to 8 hours per day

The following describes the pastures at this facility:
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    All pastures are fenced to prevent escape or injury
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures are rotated
    Pastures have natural protection for horses (i.e., trees)
    Pastures have man-made protection for horses (i.e., shelters)
Not Checked:
    This facility does not have pastures where horses can graze on pasture grass
    A dedicated staff person(s) is responsible for pasture management
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following describes the turnout areas other than pastures at this facility:
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Turnout areas have man-made protection for horses (i.e., shelters)
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
    Horses are checked overnight
    Hold Harmless signs are posted
    Authorized Personnel Only signs are posted
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    The perimeter of the property is fully fenced
Not Checked:
    A security guard is present at night
    By Appointment Only signs are posted.
    No Trespassing signs are posted
    Entrance gates are locked at night
    The property is fitted with motion lights
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)


Thoroughbred Athletes, Inc.

Veterinarian Information
Veterinarian Assessment conducted on 03/08/2021

Veterinarian: Austin Doby DVM
Clinic Name: OakRidge Vetrinary Clinic
6675 E. Waterloo Road
Guthrie   OK   73034
Phone: 405-359-5002


Thoroughbred Athletes, Inc.

Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Notebook or equivalent (technology not utilized)
    Onsite computer with onsite backup storage system
    Onsite computer with cloud-based backup storage system
    Our organization utilizes a software application to maintain records
    Our organization would use free cloud-based barn management software if available

The following items are consistent with our feed management plan and practices:
    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
    Feed plans are determined in consultation with a veterinarian
    Supplement plans are determined in consultation with a veterinarian
    Horses are fed in individual stalls
    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The feed chart is centrally located and updated as needed
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
    Medications are kept in a locked, climate-controlled area
Not Checked:
    Horses are fed in groups

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
    Horses are assigned a Henneke Body Condition score upon arrival at the facility
    The Henneke Body Condition score is updated annually
    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
    Photographs are taken of each horse monthly and kept with the horse's health records
    Horses at our facility may be treated by an equine chiropractor
    Horses at our facility may be treated by an equine acupuncturist
    Horses at our facility may be treated by an equine massage therapist
    Horses at our facility may be treated by an equine nutritionist
Not Checked:
    The Henneke Body Condition score is updated monthly
    The Henneke Body Condition score is updated with each visit by the veterinarian
    Photographs are taken of each horse annually and kept with the horse's health records
    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records

Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines in our care:
    Our organization evaluates the weight-carrying and workload limitations for each equine at least annually
Not Checked:
    Our organization maintains a written record for each equine that documents the results of each evaluation of weight-carrying and workload limitations
    Our organization does not evaluate the weight-carrying and workload limitations for each equine
    Equines are not ridden; not applicable

The following variables are considered in determining the weight-carrying and workload limitations for each equine:
    Equine age, weight, breed, body condition, fitness, balance, health and soundness
    Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
    Size, shape, condition and angle of the hooves
    Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
    Weight and proper fit of the saddle and other equipment
    Terrain and footing in the working environment
    Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
    Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
    Temperature and/or weather conditions
    Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
Not Checked:
    Our organization does not evaluate the weight-carrying and workload limitations for each equine
    Equines are not ridden; not applicable

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    The protocol for each horse is determined in consultation with a veterinarian
    A de-wormer is used without fecal testing
Not Checked:
    Fecal testing is performed prior to the use of a de-wormer.

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly Traps and Tapes
    Premise Sprays/Insecticides
    Fly Spray Repellent
    Fans

The following represent the biosecurity practices in place at facility:
    The organization has a written biosecurity plan
    All staff are trained in best practices related to biosecurity
    All volunteers are trained in best practices related to biosecurity
    A specific individual is assigned to care for sick, affected and/or quarantined horses
    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
    Latex gloves are worn when working with sick, affected and/or quarantined horses
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses
Not Checked:
    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
    Horses/equines are not quarantined.

The following represent the manure removal practices in place at facility:
    Manure is piled in an area where horses are not located
    Manure is hauled, sold or given away
    Manure piles are composted or spread on pastures
Not Checked:
    Manure is stored in dumpster(s)
    Manure piles are covered
    Our organization adheres to the manure management guidelines set by state and/or local authorities

The following steps are taken to help staff and volunteers readily identify each horse on the property:
    Name plates are located on the stall
    Horses wear halters with nametags
    A notebook or binder with photos and information on each horse is easily accessible
    A map/diagram is posted showing the location of each horse with horse names and photos
    Horse photos and profiles are available on the website
    Staff/volunteers are provided training on conformation, markings, colors, and breeds
    Team leaders work with new staff/volunteers until they are able to identify the horses
Not Checked:
    Horses are assigned the same stall/location each day
    Photos are located on the stall
    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
     All horses have specifically assigned tack, apparel and equipment that is not shared
    Saddles are shared
    Saddle pads are shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
     Halters are shared
    Tack is cleaned after each use
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when a horse's body condition changes
    Tack is assessed for fit by trained personnel when a horse's disposition changes
    Assigned tack is clearly labeled
    Tack is stored in a climate-controlled location
    Helmets are shared
    Helmets are cleaned/disinfected after each use
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.
Not Checked:
    Tack is cleaned weekly
    Tack is cleaned only when needed
    This facility enlists the services of a professional saddle fitter at least once a year
    Equines are not ridden; not applicable.

Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
    Emergency procedures are posted prominently
    Emergency phone numbers are posted prominently
    The facility owns or has access to a generator
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility maintains appropriate liability and/or workers' compensation insurance
    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
    The facility collects and maintains medical information from staff, volunteers, and clients
The written EPP addresses the following areas:
    Local fire department and/or the state's emergency planning department procedures
    Medical emergencies for clients, staff, and volunteers
    Medical emergencies for horses
    Evacuation plans
    Power outages
    Fire
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Protocols to notify emergency personnel
    Building/facility exit plans
Not Checked:
    Terrorist attacks


The facility follows the specific procedures to help PREVENT emergency situations:
    Smoking is strictly prohibited
    Hay is stored away from permanent or temporary structures where horses are stalled
    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
    Aisles and doorways are kept clear
    Heaters with automatic shutoff settings are used
Not Checked:
    NO SMOKING signs are posted prominently

How often are the following checked or performed?
Fire Extinguishers are checked: Quarterly
Smoke detectors are checked: Annually
Electrical Systems are checked: Annually
Fence lines are checked: Monthly
Turnout Areas are checked: Monthly
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Annually
Review of safety protocols with staff are conducted: Annually
Review of safety protocols with volunteers are conducted: Semi-annually
The Emergency Preparedness Plan is reviewed and updated: Annually

Equine Transportation
2-horse trailer with truck or van:
    0 Owned onsite  1 Access onsite but not owned  3 Access offsite;
3-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse trailer with truck or van:
    0.5 Owned onsite  1 Access onsite but not owned  2 Access offsite;
6-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  1 Access offsite;



EQUINE CENSUS SUMMARY

Total Facilities: 1
Thoroughbred Athletes, Inc.: 2020 - Yes

19 Total number of horses involved with your programs on January 1, 2020
PLUS: Horse Intake during 2020
25 Donated
0 Lease
0 Purchase from Owner
0 Auction
12 Kill Pen/Feedlot
4 Surrendered
0 Seized
0 Abandoned
5 Returned
0 Transfer
0 Born at facility
0 Adoption from Rescue
46 Total intakes
LESS: Horse Departure during 2020
42 Horses adopted/sold:
1 Horses transferred/returned
0 Horses deceased
5 Horses euthanized
48 Total departures
17 Number of horses involved with your programs on December 31, 2020
16 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
1 Total number of horses permanently retired.

Summary: 19 on 1/1/2020+ 46 Intakes - 48 Departures = 17 on 12/31/2020

Total days that equines were in the care of Thoroughbred Athletes, Inc. during 2020: 6409


2020 Thoroughbred Athletes, Inc. Equine Census
19 Total number of horses involved with your programs on January 1, 2020
PLUS: Horse Intake during 2020
25 Donated
0 Lease
0 Purchase from Owner
0 Auction
12 Kill Pen/Feedlot
4 Surrendered
0 Seized
0 Abandoned
5 Returned
0 Transfer
0 Born at facility
0 Adoption from rescue
46 Total intakes
LESS: Horse Departure during 2020
42 Horses adopted/sold:
1 Horses transferred/returned
0 Horses deceased
5 Horses euthanized
48 Total departures
17 Number of horses involved with your programs on December 31, 2020
16 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
1 Total number of horses permanently retired.

Summary: 19 on 1/1/2020+ 46 Intakes - 48 Departures = 17 on 12/31/2020



46 Horse Intake Detail during 2020 0
25 Donated 0
25Thoroughbred24 Aged 6-9  16 Geldings  8 Mares1 Aged 15-20  1 Mares
0 Leased 0
0 Purchased from Owner 0
0 Auction 0
12 Kill Pen/Feedlot 0
12Thoroughbred8 Aged 6-9  4 Geldings  4 Mares1 Aged 10-14  1 Geldings2 Aged 15-20  2 Mares1 Aged Over 20  1 Geldings
4 Surrendered 0
4Thoroughbred2 Aged 6-9  2 Geldings1 Aged 10-14  1 Geldings1 Aged 15-20  1 Mares
0 Seized 0
0 Abandoned 0
5 Returned 0
5Thoroughbred5 Aged 6-9  3 Geldings  2 Mares
0 Transferred 0
0 Born at facility 0
0 Adoption from rescue 0


42 Re-homing Detail Horses adopted/sold by breed, age & gender during 2020:  
42Thoroughbred37 Aged 6-9  22 Geldings  15 Mares2 Aged 10-14  2 Geldings3 Aged 15-20  3 Mares





Definitions:
Donation: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Lease: The ownership of the equine is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the equine is transferred to the organization utilizing a lease document.
Owner Purchase: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase or adoption document.
Auction: The ownership and custody of the equine is transferred to the organization by acquiring the equine at an auction.
Kill Pen: The ownership and custody of the equine is transferred to the organization by acquiring the equine from a kill pen.
Surrender (Hardship): The ownership and custody of the equine is relinquished to the organization by its owner/trainer/responsible agent with or without the use of an intake document.
Seizure: The ownership and custody of the equine is transferred to the organization as a result of the equine being seized by law enforcement or another agency and removed from the owner.
Abandonment: The ownership and custody of the equine is transferred to the organization as a result of the equine being abandoned by the owner or the owner was unable to be located.
Return: The equine was previously a part of the organization, was adopted, and ownership and custody of the equine has been transferred back to the organization.
Transfer: The custody of the equine is transferred within an organization or from one organization to another non-profit or foster organization to provide retirement, retraining, rehabilitation and/or adoption services with no change in ownership.
Born: The equine was born at the facility.
Adoption: The ownership and custody of the equine is transferred to the organization by an organization specializing in the re-homing of equines in transition utilizing a purchase or adoption document.

Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.