MISSION & PROGRAMS

Mission:
The mission of the Maine State Society for the Protection of Animals is to protect the health and welfare of neglected and abused equines. The vision of the Society is to eliminate equine abuse and neglect.
     
     The MSSPA provides superior rehabilitative care as well as access to veterinary services 24 hours a day, and cares for between thirty-five and forty equines on its farm facilities. Each year dozens of horses are placed at the Society's farm facilities by Maine law enforcement agencies. Surrenders are accepted on a case by case basis. Following rehabilitation, most animals are adopted into permanent, forever homes. Those unsuitable for adoption remain at the Society in sanctuary for the balance of their natural lives.

Our organization provides programs involved with equine rescue, adoption & retirement
Our organization provides community outreach and/or public education programs involving horses.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
100% of our total programs and services are equine-related.

Our organization CURRENTLY uses satellite, overflow, foster, and/or outreach facilities which adhere to all the policies, procedures and practices of our organization. Facility information is provided for the organization's main, satellite and overflow facilities.


Summary of organization's recent accomplishments, goals, strategies to achieve the goals, and capabilities to meet the goals, including its long-term plans to sustain its programs:
The Society has enjoyed skilled and strategic leadership, which certainly includes the financial management of the farm. Like every nonprofit, the pandemic presented unanticipated challenges to the health of the Society, as volunteer involvement and donor engagement had to be envisioned in new ways. But with determination and creativity, the MSSPA navigated its way through that chapter, and once again finds itself on firm financial footing with a $1.3 million dollar budget underpinned by a $12 million endowment.
     
     The Society’s staff has grown accordingly to include a Community Programs Manager, someone who is actively involved in events that will bring people to the farm to witness the work that happens here firsthand. It is clear that telling our story is our most effective way to engage donors and support. At this writing, our calendar for 2024 is full - with a Summer Open House planned in a few short weeks, a showcase (off site) of adopters and their horses, a gala fundraising event in early September, training for Animal Control Officers as well as an Equine First Aid workshop, clinics for owners and adopters, and so much more.
     
     The MSSPA has dedicated additional staff time and resources to adopting out Society horses that have been rehabilitated; 58 horses were adopted to forever homes in the last two calendar years. It feels very 'full circle' when a horse, now in good health, leaves the farm to travel to its forever home.
     
     Our vision - and biggest goal - is to construct a new 8-stall barn dedicated to intake and quarantine. It was a seizure of 20 horses in 2021 that informed this vision; a new barn, designed to accommodate all incoming horses and the many physical and emotional challenges that they arrive with, will ease their entry on to the farm, and guarantee the safety of the resident herd. Within the structure of this new barn, the Society envisions constructing three stalls with paddock fencing high enough to restrict the view of the public. In addition to receiving seized and surrendered horses, these stalls will be at-the-ready to receive horses of domestic violence survivors leaving their abusive situation and needing to house their horse safely. At this writing, the Society (under the guidance of its Building Committee) has secured the services of an architect, and completed the plans for the sitework. With continued MSSPA Board guidance and approval, it is hoped that work on this facility will commence in the Spring of 2025.

Please describe what steps your organization takes to ensure that:
1) the interactions between your equines and people are mutually beneficial and conducted in accordance with the Guidelines for Human-Equine Interactions stated below;
2) all equines in the care of our organization and/or equines that participate in the organization's program have access to clean drinking water at all times; nutritious food in sufficient quantity, including natural forage such as pasture grass and/or hay; appropriate veterinary, farrier, and dental care; shelter and protection from the weather; sufficient safe space to move around comfortably on a daily basis; and daily opportunity to freely interact and have contact with other equines.
     The horses at the MSSPA are at the center of everything we do. We often say that -- every email, every meeting, every Zoom call, every volunteer group that helps to unload shavings -- *everything* that happens on the farm happens to ensure the well-being, safety, and (ideally) rehabilitation of every horse in the Society's care. It is safe to say that the life of the farm revolves around each and every horse. The MSSPA is blessed with a literal army of volunteers who handle many of the day-to-day tasks of keeping the farm and barn clean and safe. This allows our skilled barn staff to focus their experience and attention on the individual rehabilitation program for each horse. The journey for each horse that comes to the farm begins with their arrival and subsequent intake examination by one of our team of skilled veterinarians. This exam informs the care of this horse going forward. Each horse is placed on an individualized re-feeding program, and close attention is paid to how that re-feeding is working (are they gaining weight if necessary? and so on.) Many of the horses who come into the Society's care have not received dental or farrier care, and those necessities are immediately addressed with each horse, whether it be routine or a long-term plan that is needed to help the horse regain optimum health. Horses are quarantined for 30 days upon arrival to the farm, always in view of other horses if they arrived alone. This time frame ensures that all the necessary bloodwork and vaccinations/shots can be administered, and the horse's healing will be underway before it joins the resident herd. All horses are turned out from 8 am until 3 pm (unless stall rest is required for medical reasons). Many horses return to the barn for the evening; those that stay out 24/7 have access to water, feed, and shelter in their paddocks. Our herd size generally numbers between 30 and 40 horses, and it is the primary responsibility of our barn staff to have 'eyes on' all the horses in the Society's care and to adjust that care plan as needed -- whether it is an additional supplement, a different paddock, or a new paddock mate. The Society is deeply proud of the rehabilitative work that happens here on our 124 acre farm.
     
     
     When appropriate, our skilled barn staff will bring horses into our indoor arena for groundwork and basic under-saddle training. With the understanding that many of these horses come to the Society with little or no backstory, the staff approaches this work slowly and with the utmost attention to safety. It is the goal of this work to discern how much - if any - training -- a horse has had so the staff can shape an appropriate description of the horse when it comes time to offer the horse for adoption.
     
     
     As referenced earlier, the Society oversees an active and robust volunteer program. Our volunteers are as dedicated to the care -- and successful outcome - of each horse in the herd as is our staff. Their enthusiasm underpins so much of the work that happens in the daily management of a large equine farm. Our volunteer coordinator oversees the process of welcoming new volunteers and training them to work in and around the horses. This -- like the horses' rehabilitation! - is a gradual process. Volunteers are trained in the proper way to accomplish each task they are asked to complete -- whether it be stall-cleaning, or paddock picking. Volunteers are extensively trained in best practices when being in and around the horses, all the while with staff closely supervising. On certain occasions, volunteers work with staff to groom and bathe the horses.
     
     
     Interactions between equines and humans are designed to be mutually beneficial, with strict safety protocols in place to ensure the well-being of both parties. Appropriate human-to-horse ratios are maintained, depending on the activity, to ensure safety and effective interaction. Staff members closely monitor the horses during all activities, and any horse will be removed if necessary for its well-being. Equine first aid kits are readily available to address any immediate health concerns.
     
     
     The Operations Manager and the Equine Care Coordinator carefully select horses for activities, considering the horse's skill set and the experience level of the human participants. It should be noted that the MSSPA offers very limited opportunities for horse handling to volunteers and the general public. The daily operations of horse turnout and training are strictly managed by staff and hired professional horse trainers.
     
     
     The collective man-and-woman power that is harnessed here at the farm is all directed to the dignified, safe, thorough, and loving care of the horses. To that end, the Society remains in contact with each adopter who brings an MSSPA horse into their lives. Annual post-adoption site visits are conducted to ensure the well-being of the horse.


Equine Transition Services:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     The MSSPA partners with state and local law enforcement to provide shelter and care for abused and neglected horses (seized by Animal Control Officers and Animal Welfare agents) and collaborates wherever possible to maximize the resources of all;
     
     •MSSPA has a memorandum of understanding with Maine’s largest private horse rescue, Horses With Hope. There, talented horsewomen work with Society horses seeking new permanent homes. All services, including care, training, and boarding of the horses are provided at no cost to the MSSPA;
     
     •Equine rehabilitation and sanctuary – Paid staff and volunteers, together with veterinarians and farriers, oversee the care of the herd at the MSSPA. Additionally, equines who cannot be safely placed in adoptive homes remain in sanctuary for the duration of their natural life at the farm;
     
     •Adoption – The MSSPA believes there is a right home for every horse, and to that end operates a successful horse adoption program, which includes a careful and thorough screening process, pre-placement check of adoptive homes, a meet-and-greet opportunity to introduce potential adopter to the horse, execution of appropriate legal documents, and annual follow-up with each adopted horse for the duration of its lifetime;
     
     •Maine Horse Matchmaker – A free online platform overseen by the Society which offers promotion, networking, and matchmaking services for horses in need of rehoming. These listings, accessible through a Facebook page, help horse owners no longer able to care for their animals to publicize details about the horse. Maine Horse Matchmaker exists to help keep horses from entering the shelter system;
     
     •Feed and Care Bank – A program to provide temporary, emergency financial assistance to Maine horses in need and their owners. After review and discussion with each applicant, the MSSPA expends funds on a range of items, from hay to farrier and vet care;
     
     •Farmland preservation – A large open-space agricultural enterprise on its 124-acre farm annually produces an average of 7,500 bales of hay to help sustain the horses in the shelter.
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     The Maine State Society for the Protection of Animals provides many opportunities to share the work of the farm, and educate the public about the importance of the work of animal welfare.
     
     The MSSPA offers Animal Control Officer (ACO) training (both in-person and remotely, to assure it is available statewide). ACOs serve on the front-lines of assessing situations of abuse and neglect across the state and are the agents capable of deeming a situation abusive or neglectful according to Maine statutes and law; offering equine awareness training courses tailored specifically to ACOs and the work they do strengthens the depth of knowledge and familiarity that these officers have with equines and Maine's animal welfare laws. The workshops cover topics such as basic equine body language, capture and containment, evaluation of an equine's condition, and legal considerations. This expertise will aid the officers in determining an equine's health and status when called to assess a situation. ACOs are Maine's 'front-line' enforcement agents; by deepening their experience and knowledge of equine care and Maine law, they in turn will be better able to deepen and foster positive relationships with the community. These trainings also deepen the relationship of the Society with ACOs across the state;
     
     The Society collaborates with several animal shelters in Southern Maine to provide a summer camp experience and humane education to school-age children; additionally, during the school year, the Society hosts hundreds of elementary school-age children, along with their teachers and chaparones, to tour the farm and enjoy a hands-on experience learning about the horses. The Society also welcomes seven groups of special ed students from neighboring schools on a weekly basis who perform barn chores; three more groups of special ed students come to the farm to work on a monthly basis.
     
     Society staffers are eager to bring awareness to the life-saving work of the MSSPA. Hands-on learning opportunities at River Road farm and presentations to the public are available upon request;
     
     The MSSPA offers both volunteer and paid staff opportunities for incarcerated women who are housed nearby at the Southern Maine Women’s Re-entry Center. The program is designed to give women the skills and experience they need to successfully live as positive citizens and employees after they transition from state correctional facilities into their home communities. The program is a benefit to the horse shelter and to the almost 50 women participating in it since its inception.
     
     The MSSPA is a nonpartisan organization. The Society monitors and comments on animal welfare legislation that is relevant to its work.

Research/Medical Use of Equines:
Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine. 

Religious Affiliation:
Our organization does not promote religious education, religious purposes, or a specific religious faith or use donations for religious education or religious purposes; require participants to be of a certain faith; require participation in religious, instruction, activities or services; or require participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered. 

Auction Donation:
Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter. 

EQUINE CENSUS SUMMARY

Total Facilities: 2


31 Total number of horses involved with your programs on January 1, 2023
PLUS: Horse Intake during 2023
0 Donated
0 Lease
0 Purchase from Owner
0 Auction
0 Kill Pen/Feedlot
21 Surrendered
7 Seized
0 Abandoned
16 Returned
0 Transfer
0 Born at facility
0 Adoption from Rescue
0 Owner Owned
44 Total intakes
LESS: Horse Departure during 2023
27 Horses adopted/sold:
3 Horses transferred/returned
1 Horses deceased
10 Horses euthanized
41 Total departures
34 Number of horses involved with your programs on December 31, 2023
34 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 31 on 1/1/2023+ 44 Intakes - Departures = 34 on 12/31/2023 Adoption Rate: 36%

POLICIES: ACQUISITION

Our organization acquires horses/equines from the following source(s):
    Return  
    Surrender  
    Seizure  
    Abandonment  

Our organization does not acquire horses/equines from the following source(s):
    Donation  
    Lease  
    Purchase from Owner  
    Auction  
    Kill pen/Feedlot  

Our organization will accept the following:
    Geldings
    Mares
    Pregnant Mares
    Foals
    Stallions
    Only Stallions to be castrated

Additional information about our acquisition policies and practices:
The Maine State Society for the Protection of Animals does not allow the breeding of animals. Any stallion received into care is castrated as soon as medically or legally possible.

POLICIES: INTAKE, ASSESSMENT & TRAININING

Prior to a horse being accepted and/or arriving at the facility, the organization requires the following with respect to the health status of the horse:
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations

Not Checked:
    A current Coggins
    Vaccination records that have been administered within the last 12 months
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
    A health certificate signed by a veterinarian and dated no more than seven days prior to arrival is provided to our organization either prior to or upon arrival of the equine attesting to the health status of the equine

Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
    Equines are not taken on trial

Not Checked:
    The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
    The equine is evaluated at its place of residence
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    The owner is financially responsible for the shipping of the equine to and from the organization

Following arrival of the equine at the facility, the following is performed:
    Physical examination by a veterinarian upon arrival
    A Henneke Body Conditioning Score or other body conditioning score is assigned
    Physical examination by trained barn staff
    Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
    Physical examination by a farrier
    Physical examination by a dentist
    Coggins test
    Blood work other than Coggins
    Fecal test
    Vaccinations
    De-worming

Not Checked:
    The equine is scanned to check for a microchip
    The equine is microchipped if the scan indicates that there is no microchip

Upon intake, the organization has the following quarantine policy in place:
    The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time

Not Checked:
    The equine is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
    The equine is not quarantined

The typical length of quarantine is:   20 to 30 days

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Lunging
    Loading onto and unloading off a trailer
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Jumping
    Driving (Pulling a carriage)
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Clipping
    Tolerance to multiple handlers at the same time

Not Checked:

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
    Physical examination by a veterinarian at least annually
    The Henneke Body Condition score or other body conditioning score is updated at least annually
    Photographs are taken of each equine monthly and kept with the equine's health records
    Equines at our facility may be treated by an equine chiropractor
    Equines at our facility may be treated by an equine acupuncturist
    Equines at our facility may be treated by an equine massage therapist
    Equines at our facility may be treated by an equine nutritionist

Not Checked:
    Photographs are taken of each equine annually and kept with the equine's health records
    
    

Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
    Our organization evaluates at least annually and maintains a written record of the weight-carrying and workload limitations for each equine that is ridden

Not Checked:
    Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
    No equines are ridden; not applicable

The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
    Equine age, weight, breed, body condition, fitness, balance, health and soundness
    Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
    Size, shape, condition and angle of the hooves
    Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
    Weight and proper fit of the saddle and other equipment
    Terrain and footing in the working environment
    Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
    Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
    Temperature and/or weather conditions
    Seasonal impact on the equines' workload and weight-carrying capabilities and limitations

Not Checked:
    Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
    No equines are ridden; not applicable

Horses provided formal training (groundwork or riding):   As needed; no set schedule

Additional information about our intake, assessment & training policies and practices:
Nearly all the horses received into care here are the product of law enforcement seizures and little to no medical history is ever obtained.
     
     Ground manners and other training are regularly provided to horses that are physically able to participate.

POLICIES: BREEDING

The organization has the following policies related to breeding and stallions:
    Our organization does not conduct breeding of equines owned or under the care of our organization.
    Our main facility where our organization conducts its programs does NOT breed equines.

Not Checked:
    One or more of the facilities where our organization conducts its programs, including foster facilities, breeds equines
    One or more of the facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions

POLICIES: EUTHANASIA

The organization has the following policies related to euthanasia:
    Our organization will never have an equine euthanized for space
    Our organization will have an equine euthanized upon the recommendation of the veterinarian if the equine is a threat to itself, other equines, or people
    Our organization will have an equine euthanized upon the recommendation of the veterinarian after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Disposal of the carcass is handled within 24 hours

Not Checked:
    Our organization will never have an equine euthanized under any circumstances
    Euthanasia is done at the veterinarian's facility

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian

Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. Our organization prohibits euthanasia under any circumstances

Additional information about our euthanasia policies and practices:
ARTICLE VII
     EUTHANIZATION OF ANIMALS
     
     7.1 The Officers and Directors of the organization shall conduct the business of the organization such that the decision to humanely euthanize an animal owned by the MSSPA shall be made by the Executive Director, with a recommendation from a duly licensed equine veterinarian, in consultation with the MSSPA's Operations Manager. If the Executive Director is not available and the circumstances requiring euthanization are exigent, the Operations Manager, having made a good faith effort to contact the Executive Director, shall make the decision, with a recommendation from a duly licensed equine veterinarian.

POLICIES: RE-HOMING

View Re-homing Agreement
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete a written contract which constitutes the agreement between our organization and the new owner
    Potential adopters/purchasers must visit our organization and be observed with the equine on site
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing an equine
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the equine
    Adopters/purchasers are NOT required to provide updates

Not Checked:
    Our organization does NOT re-home an equine to first time equine owners
    Our organization will only re-home an equine to a location where another equine resides
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the equine to the adopter/purchaser's facility

Our organization has the following policies and procedures related to horses that need to be retired, are no longer able to contribute to the mission of the organization, and/or are no longer manageable:
    Equines may remain at our organization for their lifetimes
    Equines may be found suitable homes by our organization
    In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized upon the recommendation of the veterinarian
    In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized upon the recommendation of the veterinarian
    The organization will accept financial responsibility for equines in the current care of the organization that need to be retired or are no longer able to contribute to the mission of the organization if all alternatives have been explored to find the equine an appropriate placement and space is not available for the equine to remain at the organization.

Not Checked:
    Equines may be returned to their owners
    Equines may be sent to auction
    If a suitable home cannot be located within 12 months, the equine may be euthanized

The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
    The agreement reflects that any individual or organization in possession of the equine as of the date of the agreement and any time thereafter is bound to not sell the equine at auction for slaughter or allow the equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that will cause or allow the equine to be sold at auction for slaughter.
    The agreement states that should the adopter decide to re-home the equine, our organization must grant approval of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization, including being provided written notification of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason.
    The agreement states that re-homed equines cannot be bred
    The agreement states that if there is any breach of contract the equine must be returned to our organization
    The agreement states that adopters/purchasers can return an equine to our organization free of charge

Not Checked:
    The agreement states that should the adopter decide to re-home the equine, our organization must be notified of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization.
    The agreement states that the re-homed equine CANNOT be sold, adopted, transferred, auctioned, released, given away, or otherwise placed into the possession of another individual or organization under any circumstances and must be returned to our organization should the adopter decide that he/she is no longer able, or no longer wishes, to care for the equine.
    The agreement states that the terms of our organization's agreement will be binding on any future individual or organization taking and/or in possession of the equine for any reason.
    The agreement states that our organization reserves the right to make unannounced visits
    The agreement states that our organization reserves the right to make scheduled visits
    The agreement states that adopters/purchasers can return an equine to our organization for a fee
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for three or more years
    None of the statements are included.
    The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
    Our organization does not have the authority to transfer ownership and/or does not own any of the equines involved with our programs.

Our organization requires references from the following:
    Veterinarian
    Farrier

Not Checked:
    Personal/Other
    Not applicable or no references required.

Transfer of ownership occurs:   Our organization retains ownership of the equine for its lifetime

The average equine re-homing (adoption/purchase) fee received by your organization:
Not applicable; None received

Additional information about our rehoming policies and practices:
While adopters are not charged an adoption fee, adopters are asked to make a donation to the MSSPA to support the care of the herd. At the time of adoption, title to the horse becomes fully shared between the adopter and the organization.

EQUINE CARE & SHELTER/FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 2
Our organization CURRENTLY uses satellite, overflow, foster, and/or outreach facilities which adhere to all the policies, procedures and practices of our organization. Facility information is provided for the organization's main, satellite and overflow facilities.

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Maine State Society for the Protection of Animals
Contact: Kathy Woodbrey
Contact's Phone: 2078923040
Contact's Email: kathy@msspa.org
Currently operational
Total number of horses/equines currently involved with your programs, under your care, and/or owned by your organization at this facility: 31
Total number of horses at this facility INCLUDING those counted above: 31
Maximum capacity of horses at this facility: 100

Does your organization own, lease or use a part of this facility? Own

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Jacqueline Frye, Windham Animal Control Officer Animal Refuge Leaugue of Greater Portland 217 Landing Road Westbrook, ME 04092 207-892-2525

Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? No

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Maine State Society for the Protection of Animals

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Veterinarian Information
Veterinarian: Tom Judd
Clinic Name: Equine Veterinary Service
132 U.S. Route One, Suite 1
Freeport   ME   04032
Phone: 207-865-9998

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Overview: Maine State Society for the Protection of Animals (*Main)
Total acreage dedicated specifically to the horses: 90
Our organization has use of the following at this facility:
Structures/Barns: 2  Run-in sheds: 17
Pastures: 4  Paddocks/Pens/Turnout Areas: 11
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 0  Indoor Rings: 1

Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/enclosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to ensure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 13-16
How many hours per day, on average, are horses turned out:
    Equines are out 4 to 8 hours per day

The following describes the pastures at this facility:
    All pastures are fenced to prevent escape or injury
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures are rotated
    Pastures have natural protection for equines (i.e., trees)
    Pastures have man-made protection for equines (i.e., shelters)

Not Checked:
    This facility does not have pastures where equines can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    A dedicated staff person(s) is responsible for pasture management
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following describes the turnout areas other than pastures at this facility:
    All turnout areas are fenced to prevent escape or injury
    Turnout areas have man-made protection for equines (i.e., shelters)
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly

Not Checked:
    This facility does not have turnout areas
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
    Equines are checked overnight
    By Appointment Only signs are posted.
    No Trespassing signs are posted
    Hold Harmless signs are posted
    Authorized Personnel Only signs are posted
    Entrance gates are locked at night
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)

Not Checked:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
    A security guard is present at night
    The property is fitted with motion lights
    The perimeter of the property is fully fenced

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Equine Care/Emergency Preparedness: Maine State Society for the Protection of Animals (*Main) 2024 and 2023 This section is required.

Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Onsite computer with cloud-based backup storage system
    Our organization utilizes a software application to maintain records
    Our organization would use free cloud-based barn management software if available

The following items are consistent with our feed management plan and practices:
    Equines are provided with individualized feeding plans, including supplements, according to age and any health issues
    Feed plans are determined in consultation with a veterinarian
    Supplement plans are determined in consultation with a veterinarian
    Equines are fed in individual stalls
    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The feed chart is centrally located and updated as needed
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
    Medications are kept in a locked, climate-controlled area

Not Checked:
    Equines are fed in groups

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each equine? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each equine? Annually and when an issue arises

Horse checks: How often are equines visually and physically checked by personnel at the facility? Every day or 6 days a week


Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    The protocol for each equine is determined in consultation with a veterinarian
    Fecal testing is performed prior to the use of a de-wormer.

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly parasites
    Fly Traps and Tapes
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

The following represent the biosecurity practices in place at facility:
    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
    Our organization follows the biosecurity guidelines of our veterinarian
    Sick, affected and/or quarantined equines do not have contact with other equines or other animals
    The organization has a written biosecurity plan
    A specific individual is assigned to care for sick, affected and/or quarantined equines
    Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined equines
    Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
    Equipment used by sick, affected and/or quarantined equines is not shared and is clearly labeled
    Latex gloves, or equivalent gloves, are worn when working with sick, affected and/or quarantined equines

Not Checked:
    All staff are trained in best practices related to biosecurity
    All volunteers are trained in best practices related to biosecurity
    Manure and bedding from sick, affected and/or quarantined equines is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
    Equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined equines
    Equines are not quarantined on arrival.

The following represent the manure removal practices in place at facility:
    Manure is hauled, sold or given away
    Our organization adheres to the manure management guidelines set by state and/or local authorities

Not Checked:
    Manure is stored in dumpster(s)
    Manure is piled in an area where equines are not located
    Manure piles are covered
    Manure piles are composted or spread on pastures

The following steps are taken to help staff and volunteers readily identify each horse on the property:
    Equines are assigned the same exclusive stall each day
    Name plates are located on the stall
    Photos are located on the stall
    A map/diagram is posted showing the location of each equine with equine names and photos
    Equine photos and profiles are available on the website
    Staff/volunteers are provided training on conformation, markings, colors, and breeds

Not Checked:
    Equines wear halters with nametags
    A notebook or binder with photos and information on each equine is easily accessible
    Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions
    Equines are assigned the same exclusive stall each day

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
    Saddles are shared
    Saddle pads are shared
    Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
    Tack is cleaned after each use
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when an equine's body condition changes
    Tack is assessed for fit by trained personnel when an equine's disposition changes
    Tack is stored in a climate-controlled location
    Helmets are replaced after a fall

Not Checked:
     All equines have specifically assigned tack, apparel and equipment that is not shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
     Halters are shared
    Tack is cleaned weekly
    Tack is cleaned only when needed
    This facility enlists the services of a professional saddle fitter at least once a year
    Assigned tack is clearly labeled
    Helmets are shared
    Helmets are cleaned/disinfected after each use
    Helmets are replaced at least every five years.
    No equines are ridden; not applicable.

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Emergency Preparedness: Maine State Society for the Protection of Animals: *Main This section is required.
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
    Emergency phone numbers are posted prominently
    The facility owns or has access to a generator
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility collects and maintains medical information from staff, volunteers, and clients
    The facility maintains appropriate liability and/or workers' compensation insurance
    The organization has a written emergency preparedness/safety plan (EPP)

Not Checked:
    Emergency procedures are posted prominently
    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures

The written EPP addresses the following areas:
    Local fire department and/or the state's emergency planning department procedures
    Medical emergencies for clients, staff, and volunteers
    Medical emergencies for equines
    Fire
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Protocols to notify emergency personnel
    Building/facility exit plans

Not Checked:
    Evacuation plans
    Power outages
    Terrorist attacks

The facility follows the specific procedures to help PREVENT emergency situations:
    Smoking is strictly prohibited
    NO SMOKING signs are posted prominently
    Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
    Aisles and doorways are kept clear
    Heaters with automatic shutoff settings are used

Not Checked:
    Hay is stored away from permanent or temporary structures where equines are stalled

How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Annually
Electrical Systems are checked: Not at all/NA
Fence lines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Annually
Review of safety protocols with volunteers are conducted: Annually
The Emergency Preparedness Plan is reviewed and updated: Not at all/NA

Equine Transportation
2-horse van/trailer with truck:
    1 Owned onsite  0 Access onsite but not owned  0 Access offsite;
3-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  1 Access offsite;
6-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;

GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING

Financial Reporting
Budget:  $1M to $2M
Equine Budget:   $500K to $1M
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Compilation
Type of IRS Filing (990, 990-EZ, 990-N): 990

Does the uploaded Pro Forma 990/990 represent ? Yes
View The IRS Form 990/Pro Forma 990


Governing Body:
Board meetings per year:  4
Number of Board Members:  13  Number of Voting Board Members:  12

Board Compensation:
Is the Board Chair compensated?  No  Is the Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board, Staff or Program Participants related to each other through family or business relationships? No

Board Affiliations:
Are any Board members providing services to your organization or compensated by your organization, or are any Board members or staff members associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:
Does your organization have a written conflict of interest policy that ensures that any compensated board member is a NON-VOTING (Independent) board member or that any compensated board member or any board member related to a compensated staff member, independent contractor, or any related board members, or any individual or organization that might benefit from a board decision, abstains from voting on issues impacting such compensation and requires officers, directors or trustees, and key employees to disclose at least annually in writing interests that could give rise to conflicts?  Yes


Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable:  The Maine State Society for the Protection of Animals is accredited by the Global Federation of Animal Sanctuaries (GFAS). (Renewal currently underway.)
     
     Pursuant to Maine law, the Maine State Society for the Protection of Animals is a licensed animal shelter.

Organization documents available on our website:
    Most recent Financials
    Most recent IRS Form 990

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Adoption/Foster Agreement
    Volunteer Handbook
    Staff Handbook
    Bylaws


Staff & Volunteers:
Chief Staff Officer (CSO):  Kathy Woodbrey, Executive Director
Employees/Independent Contractors:   Full-Time:  9  Part-Time:  4  Volunteers:  180
Staff Recruitment, Screening and Training processes including employees and independent contractors:
    Prospective staff/independent contractors complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective staff and independent contractors that may impact the safety of your clients and your horses, such as whether prospective staff/independent contractors serving in the capacity as staff have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Staff and/or contractors are required to provide Emergency Medical Information
    Staff and/or contractors are required to sign a Photo Release
    Prospective staff/independent contractors are required to undergo a Background Check
    Staff and/or contractors carry current health insurance
    Staff and/or contractors have a written job description
    Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
    Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Staff and/or contractors receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
    The organization provides a handbook to every member of the staff, including employees and/or independent contractors serving in staff positions;
    The handbook includes information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    One or more staff members or contractors are trained in CPR and human first aid
    One or more staff members or contractors are trained in equine first aid

Not Checked:
    Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
    Staff and/or contractors provide parent/guardian information if applicable
    The handbook is reviewed annually and updated
    Staff and/or contractors are subject to Random Drug Screening

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective volunteers that may impact the safety of your clients and your horses, such as whether prospective volunteers have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
    Every volunteer is required to provide Emergency Medical Information
    Every volunteer is required to sign a Photo Release
    Every volunteer provides parent/guardian information if applicable
    Every volunteer carries current health insurance
    Every volunteer is updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Every volunteer receives training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility

Not Checked:
    Prospective volunteers are required to undergo a Background Check
    Every volunteer has a written job description
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
    The Volunteer Handbook is reviewed annually and updated
    Every volunteer is subject to Random Drug Screening

Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
The Executive Director serves as an Officer and is a non-voting member of the Board.