MISSION & PROGRAMS

Mission:
The Secretariat Center is a 24-acre, 501(c)(3) non-profit horse adoption program located at the Kentucky Horse Park in Lexington, KY. The Secretariat Center's mission is to prepare off track Thoroughbreds for happy, healthy, and successful post-track careers by rehabilitating and giving them a broad-based foundation of skills to ensure a harmonious match with their adopters. We advocate for the athleticism and versatility of the American Thoroughbred and provide educational opportunities for development through horsemanship.

Our organization provides programs involved with equine rescue & adoption
Our organization provides outreach and/or public education programs involving horses.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
100% of our total programs and services are equine-related.

Our organization does not CURRENTLY use satellite, overflow, foster, and/or outreach facilities.


Summary of organization's recent accomplishments, goals, strategies to achieve the goals, and capabilities to meet the goals, including its long-term plans to sustain its programs:
Accomplishments:
     
     ~We promote quality over quantity in our adoption process, and we pride ourselves in our ability to match horses with suitable approved adopters. In 2024 we had 22 successful adoptions, with zero horses returned to the program. Through our 20-year history, The Secretariat Center (SC) has found new homes for over 800 horses. We have been entrusted with the care of Thoroughbreds from around the country and they have been donated from across the industry, from small farm homebreds to world-wide operations, like Godolphin. In October we were able to take in four retired geldings from the estate of Marylou Whitney (one of the SC’s founders), to give them a second chance at a new career.
     
     ~Education & Workforce Development:
     - We have founded the Secretariat Center—BCTC Veteran Equine Internship. This course is available to transitioning service members, veterans, and military families. This 3-week intensive program, offered March-November, allows students to gain skills for diverse roles in the thriving Kentucky equine industry. They learn essential grooming, feeding, and health management techniques for horses, as well as effective methods for working with off-track Thoroughbreds and exploring equine physiology, nutrition, and common health issues in racehorses. In addition, via partner Bluegrass Community and Technical College, students can broaden their employment options with a 2-year degree in Equine Science from BCTC along with several Certificate Programs.
     The program is Army Career Skills Program (CSP) as well as DOD Skillbridge certified. The Commonwealth of Kentucky recently awarded the Secretariat Center a 2-year grant in support of the program. Our first course participant begins on March 24th, and we are currently working with local farms, racetracks/training centers, equine hospitals, vets, farriers, and other equine professionals to schedule tours and educational opportunities for our interns.
     -Our team has completely revised and improved a focused Intern Program for local college students. We have two University of Kentucky students participating for the Spring semester.
     
     ~Increase public awareness of the Secretariat Center:
     -Last Summer we reconnected with Horse Country Tours, and began offering public tours. Through this relationship, we were able to educate many people from all over the country about Thoroughbred Aftercare.
     -Our attendance at the Pony Club Festival trade fair resulted in many tours and four adoptions within the week.
     - We continued to spread the word about the SC at other events at the KY Horse Park, such as Hats Off to KY Day and the Retired Racehorse Project where some of our horses participated in body condition scoring demonstration.
     -We also took four of our adoptable horses off-site to a local Schooling show for a very positive first-show learning experience.
     -Our staff attended industry educational and networking events like the KTFMC Dinners, the Welfare and Safety of the Racehorse Summit, and the Thoroughbred Broodmare Transition Symposium. We have focused on increasing our networking, reconnecting with local professionals, such as Robert Murphy and Cathy Wieschhoff, to create opportunities to promote our program.
     -We continue to update our online store and promotional items, as funding allows. We were happy to receive a grant from 4imprint through their One by One Promotional Product Grants for Charitable Organizations.
     
     ~Improved Infrastructure:
     The SC staff and volunteers have been working steadily on campus improvements as funding and weather allows. Projects have included:
     -Replacing fence boards and painting
     -Plumbing and electrical upgrades in the barn
     -New flooring and painting in our main office areas
     -A new gravel walkway between the office and barn, and from the barn to the arena
     -Re-grading work done in the arena
     -Pasture dirt analysis and maintenance plan
     
     ~Brunch and Bubbles Fundraiser:
     Our primary fundraiser for the year, was a very successful event celebrating the Secretariat Center’s 20th Anniversary. There was a large silent auction generously supported by over 100 attendees on the historic grounds of Fasig-Tipton in Lexington, Kentucky on October 13th.
     
     
     Goals and Strategies:
     ~Increase quality adoptions of Off-Track Thoroughbreds (OTTBs): We promote quality over quantity in our adoption process, and we pride ourselves in our ability to match horses with suitable approved adopters. To become approved, a potential adopter must complete our application which requires a description of the person and their equine experience, what they are looking for in a horse, photos of the location where the horse would live, and three references: a personal reference, one from an equine vet, and another from an equine professional. We strongly encourage potential adopters to ride their desired equine partner, which gives us the opportunity to evaluate and ensure their compatibility with the horse prior to adoption.
     
     ~Education and Workforce Development: We advocate for the versatility and athleticism of the Thoroughbred breed, educate equestrians about the best practices for handling and training OTTBs, and promote general equine knowledge to the public through our partnership with Horse Country Tours and other public interactions. We are teaching horsemanship and equine industry skills to staff, volunteers, and interns and have instituted a multi-level skills assessment program to promote a healthy and safe barn environment.
     
     ~Increase public awareness of the Secretariat Center:
     We will continue to increase our public presence at trade fairs, horse shows, and equine events throughout the year such as:
     - The ninth International Forum for the Aftercare of Racehorses (IFAR) conference will be held in Lexington, Kentucky from 24-26 April, 2025. The conference portion of the three-day event will be held at Spy Coast Farm’s Equine Education Center, while a variety of on-site visits will also be arranged to aftercare facilities in the area. The SC has agreed to be one of the on-site visits for the conference.
     -Participate in more Horse Park shows and events:
     +Polo matches at the Park have volunteer sponsors, and the SC will provide volunteers for at least one match during the upcoming season.
     +Robert Murphy has invited the SC to participate in the Hunter/Jumper shows that he hosts at the Park.
     +The SC has a tailgate spot reserved for Cross Country day at the Defender Kentucky Three-Day Event in April which in 2023 was attended by 89,000 people from 15 countries, all 50 US states and over 2,000 cities worldwide.
     +We are participating with Horse Country Tours for additional events: Horses & Hospitality, Kentucky Derby Week tours, and Lex250, the year-long celebration of Lexington’s 250th founding anniversary.
     -We offer stabling and turnout time to any alumni of our program that will be competing at the American Eventing Championships (AECs) or the Retired Racehorse Project (RRP). We had one competitor at the AECs last year, and are hopeful for two alumni to be competing at the 2025 RRP.
     
     ~We are currently working on our Re-accreditation with the TAA
     
     ~Our interns and staff our developing a Volunteer rewards program to recognize our most dedicated volunteers
     
     ~We will be hosting a fundraising dressage schooling show at Masterson Station Park on May 7th, and have plans to do more dressage shows and possibly a hunter/jumper show and/or combined test in the future.
     
     ~Our next Brunch and Bubbles fundraising event will be held at Spy Coast Farm (the neighboring farm to the KY Horse Park) Oct 12th, 2025. We are already in the planning stages with our Board of Directors and Development Committee to make it even bigger and better than last year.
     
     ~Improved Infrastructure: The SC is entering our 21st year of operations, but that means that our facilities are also over 20 years old. Our fencing needs repairs and complete replacement in some areas and our pastures need reseeding and continuing pasture maintenance. We have started a capital campaign and applied for multiple grants to add upgraded footing with a new base and a roof to cover our riding arena, allowing for year-round riding and training.
     
     ~Improvements:
     -We have contacted the KY Horse Park Foundation regarding the cleaning and upgrading of the landscaping around the state-owned Secretariat statue the resides in front of our office. We have received the approval from the Foundation to collect bids for the work.
     -A new campaign that the SC has just begun is the Buy-A-Brick fundraiser to build a concrete, brick-lined walkway with personalized, engraved bricks to honor the incredible Thoroughbreds who have found second careers through the Secretariat Center.
     
     
     Capabilities:
     -Staff: We have a new professional trainer, and a barn manager on site in charge of our equine program and barn staff, and we have a new Office Administrator and Executive Director focusing on the marketing and financial side of the program. Collectively, we all work with our current and potential adopters, and the general public.
     -Board of Directors: We are working with the members of our Board to continue 100% committee and financial participation.
     -Funding: We are seeking funding through grants, donations, horse intake and adoption fees, our Brunch and Bubbles annual fundraising event and additional fundraisers, and managing our Endowment. We were also honored recently to receive a grant from the Keeneland Foundation in partnership with Tito’s Vodka that will provide the SC with $1 from every Titos Trifecta Beverage sold at Keeneland for the 2025 Spring and Fall Meets.
     -Memberships and Networking:
     The SC is a member of the following organizations:
     Kentucky Non-Profit Network
     Kentucky Proud
     Kentucky Thoroughbred Farm Managers Club
     Kentucky Equine Education Project
     Kentucky Horse Council
     Thoroughbred Owners and Breeders Association
     -Charity ratings:
     Four-Star Rating with Charity Navigator
     2024 Gold Transparency on Candid
     2024 Mentor rating with the Equus Foundation
     2023-2024 Thoroughbred Aftercare Alliance Accredited Organization
     
     
     Long-term Plans:
     -Increased Educational Programs/Workforce Development: We are looking to continue and expand our college intern programs and are joining with the University of Kentucky’s Federal Work Study Program.
     -The Secretariat Foundation: We are talking with the Secretariat Foundation about the possibility of using Secretariat’s image in our marketing and integrating his name and likeness into our program in mutually beneficial ways, such as creating an official Secretariat license plate for Kentucky and possibly other states. We also will discuss the possibility of providing a physical location for the Foundation and creating a Secretariat Museum.



Please describe what steps your organization takes to ensure that:
1) the interactions between your equines and people are mutually beneficial and conducted in accordance with the Guidelines for Human-Equine Interactions stated below;
2) all equines in the care of our organization and/or equines that participate in the organization's program have access to clean drinking water at all times; nutritious food in sufficient quantity, including natural forage such as pasture grass and/or hay; appropriate veterinary, farrier, and dental care; shelter and protection from the weather; sufficient safe space to move around comfortably on a daily basis; and daily opportunity to freely interact and have contact with other equines:

1. We make sure to educate all employees, volunteers, and interns on the horses and their individual needs, quirks, and personalities. Anyone working with a horse or included in the Secretariat Center's day-to-day activities is here to serve the horse and put the horse’s needs first.
     It is understood that the horses are put in fields in which the herd dynamic is positive. The horses are also fed a specific and individually tailored diet, and all employees, interns, and volunteers are taught why this is important.
     The horses are trained to their specific needs daily and in a manner that increases their education as sport horses. They are trained with classical horsemanship based on the teachings of the British Horse Society and The American Pony Club.
     All employees, volunteers, and interns are trained based on the guidelines of these extensive training programs. This ensures safety, awareness, and continuity in training and expectations. Because of their training with these guidelines, all workers understand how to use proper horsemanship to understand how a horse thinks and in turn, will be able to assess a situation for safety and correctness.
     Through horsemanship learned from feel and experience, all horses are trained to have an education and the ability to move in the best way they are conformationally able. The horses are taught basic groundwork skills and then progress to under saddle training.
     The horses are groomed daily, their tack is checked extensively for anything that may cause them discomfort, and they are groomed after they are trained. All precautions are taken when they are on the property. They are outfitted for turnout in fly masks, fly sheets, bell boots, and appropriate blankets. They are also given fans in their stalls, deep bedding, clean water, and quality bedding and hay. The employees are taught to recognize these needs and maintain the safety and cleanliness of the stable.
     The horses receive therapies including, massage, chiropractic care, acupuncture, icing, and red-light therapy. During the training process, the horses are assessed by professionals on the ground, and under saddle for their strengths, weaknesses, and suitability as a riding horse. The horses’ temperament and daily training logs are recorded and available to potential adopters. Each horse has a binder with pertinent temperament, training, veterinary, and equipment information accessible.
     In the event of a natural emergency (tornado, flood, hurricane, etc.) employees are instructed on how to label the horses appropriately and safely in case the horses escape the property. In the event of an emergency in the barn (fire, accident, etc.) they are instructed to inform their supervisor so the supervisor can contact emergency personnel and administer aid. All phone numbers for supervisors and emergency contacts are posted in all rooms in the barn, in the aisle, and inside the office. All employees understand there is a level of authority in the program in case of emergency or there is a concern for the horse.
     Horses are chosen for the program through an evaluation between our team of professionals- trainer, barn manager, veterinarian, and blacksmith. The horse’s owner/breeder/trainer/representative is contacted by our barn manager or trainer and their details are taken. Their age, gender, size, color, date of last race, earnings, and any injuries or notable behaviors. If the horse is older than 2, is not a stallion, is a registered Thoroughbred, and is of appropriate size the trainer and barn manager will visit the horse to assess the quality of the animal. If there is a previous injury or notable reason for retiring from racing the trainer will discuss this with the veterinarian. If the veterinarian can give a positive prognosis for the horse to be trained as a sport horse the horse will be considered. The owners must then fill out a Horse Intake Questionnaire and Horse Intake Agreement. After all paperwork is received the horse will then be shipped to the center with a negative Coggins and updated Health Certificate.
     The horses are evaluated on arrival by the trainer and manager. Depending on the condition they arrive in, they are added to the blacksmith, dentist, chiropractic, and or veterinarian’s list. The horses are closely monitored by our professionals throughout their training and any deviation from normal is noted and addressed. Our mission is to prepare off-track Thoroughbreds for successful second careers through retraining and a broad foundation of new skills. We advocate for the athleticism and versatility of the Thoroughbred and provide them with education through classical horsemanship. Through the horse’s training and the professional’s expertise the horse can show its athleticism and drive for a career, or not. If it is apparent through behavior, condition, conformation, or physical ability the horse does not desire to be worked they will be adopted as a non-riding companion. We also work closely with the horse’s breeder/owner/trainer/representative to make sure the horse’s well-being is always the driving force of our mission. If it does not seem the horse desires a second career the horse’s representative will be contacted so they know we are no longer training the horse to be adopted as a sport horse. Sometimes it is in the best interest of the horse to be returned to their representative if they are willing and able to support this decision. All daily tasks, chores, plans, and training are done with the horse in mind. Our mission is to advocate for Thoroughbred aftercare and support the horses after their first career and the only way to do that is by expecting and educating our staff on the gold standard.
     
     2. Water buckets in stalls are dumped and refilled daily and automatic waterers or water troughs in the fields are checked regularly.
     -Our Partnership with McCauley’s Feed ensures high quality feed and access to Equine Nutrition experts that regularly evaluate the feeding program. Horses are turned out generally around 3/4ths of the day in pastures/paddocks that have plenty of grass (or sheltered round bales in the winter) and spend approximately six hours a day in a stall with continuous access to high quality grass and/or alfalfa hay (depending on the horses’ individual nutritional needs and the time of year).
     -Our veterinary services are provided at a discount through a partnership with Hagyard Equine Medical Institute, with our primary vet being Cole Sandow, DVM.
     -Christopher Giebler Farrier Service visits our program weekly and provides individualized farrier care to each horse.
     -Dental care is provided by Gareth Wigley Equine Dentistry for every new horse that arrives, and on an as needed basis.
     -Our larger fields have spacious run-in sheds, and we have a 10-stall barn for shelter.
     -Our facility has 20 acres of turnout space divided into 3 fields, one large paddock, and 6 smaller paddocks.
     -Our horses are turned out in pairs or small groups for approximately 18 hours a day, and come into the barn for grooming, training, riding, and general care for around six hours during the day. We also have 2 miniature horses as permanent residents that are available to provide turnout companionship to any of the Thoroughbreds that need it.


Equine Transition Services:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     The Secretariat Center, hailed as "the Gold Standard in Thoroughbred reschooling", opened in October 2004. It uses its location at the famed Kentucky Horse Park near Lexington to highlight the versatility and athleticism of off-the-track Thoroughbreds, while underscoring the desirability of adopting one.
     
     Secretariat Center horses act as ambassadors for the breed. Eligibility for the program is based on soundness, temperament, and serviceability. As the campus is small - 12 acres of paddocks and a 10-stall barn - it can only house 10 horses at a time.
     
     The Secretariat Center is not a rescue facility; its job is to herald, showcase, and market the value of the Thoroughbred in second careers.
     
     Horses in the program learn new skill sets. All horses arrive with health papers showing the horse is healthy. On arrival, the horse is evaluated by a team of experts: dentist, farrier, nutrition specialist, chiropractor, acupuncturist, and various practitioners to ensure that the horse is as balanced physically from the onset, as it can be. From there horses are assessed for temperament and learning style in a round pen, as well as desensitization exercises. Training progresses classically then with in hand ground work, lunging and long lining, followed by interdisciplinary introductions to dressage, jumping, trail riding, cross country work, and, when possible, horse shows.
     
     Potential adopters are required to fill out applications that include veterinary, personal, and equine specialist references, and if approved, must visit to try the horses to make sure the fit is a good one. Adoption fees are based on the scope of a given horse and expenses incurred during reschooling.
     
     Keen to be a beacon of information about reschooling OTTBs, the Secretariat Center offers internships for students of high school through college age, provides educational opportunities for volunteers, and regularly hosts tours and demonstrations.
Overview of our programs involved with providing outreach and/or public education programs involving horses:
     The Secretariat Center offers year-round internship opportunities for motivated individuals looking to expand their knowledge and skills in Thoroughbred Aftercare alongside our experienced professionals.
     
     Our Equine Non-Profit Fundamentals Internship is a structured program with weekly lessons, goals, and objectives for students in the areas of horse care and training, not-for-profit 501 (C)3 business fundamentals, research, media/design, and the complete adoption and rehoming process. Interns will spend one-on-one time with all staff members (and horses) to obtain a complete picture of the Secretariat Center's daily activities, methodology, and purpose.
     
     The Secretariat Center is a Thoroughbred Aftercare Alliance accredited organization dedicated to the gold standard of re-schooling and rehoming. All internships are unpaid educational opportunities for students to delve deeper into the aftercare needs of horses as they move into second careers. We are happy to work with schools and Universities to complete class requirements and provide letters of recommendation for graduates as they consider future career paths.
     
      Equine Non-Profit Fundamentals Internship is adaptable to the availability and needed requirements of the student. We are happy to work with student's schedules to provide a well-rounded educational process and to adapt projects to cater to the interests of our interns. It is our goal that students will complete the program with the knowledge and skills to succeed in a multitude of positions in the equine industry, as well as the ability to educate others on the success and importance of aftercare.
     
     The Secretariat Center welcomes volunteers of all ages, all professional backgrounds, and all levels of equestrian knowledge and ability. Everyone who volunteers at the Secretariat Center comes, like each of our horses, with unique abilities. We need Volunteer help in the barn, in the office, and throughout the grounds. Volunteers go through an orientation and are then welcome to come as much or as little as they desire. Volunteers are not allowed to ride the horses due to insurance limitations.

Research/Medical Use of Equines:
Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine. 

Religious Affiliation:
Our organization does not promote religious education, religious purposes, or a specific religious faith or use donations for religious education or religious purposes; require participants to be of a certain faith; require participation in religious, instruction, activities or services; or require participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered. 

Auction Donation:
Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter. 

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POLICIES: INTAKE, ASSESSMENT & TRAINING

Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
    The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
    The equine is evaluated at its place of residence
    The owner completes an application/contract which constitutes the agreement between the owner and our organization when the equine is acquired from the equine's owner other than by purchase from an auction or kill pen, or by seizure or by abandonment
    The owner is financially responsible for the shipping of the equine to and from the organization
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
    A health certificate signed by a veterinarian and dated no more than seven days prior to arrival is provided to our organization either prior to or upon arrival of the equine attesting to the health status of the equine

Trial Period: Check all that apply:
    Equines are on trial for up to 30 days
    The trial period may be reduced based on the equine's progress
    During the trial period, the organization accepts total financial responsibility for the care of the equine, including board, feed, shoeing and any necessary veterinary care
    The trial period may be terminated by either the organization or the owner for any reason

Upon intake, the organization has the following quarantine policy in place:
    The equine is not quarantined

The typical length of quarantine is:   Horses are not quarantined

Following arrival of the equine at the facility, the following is performed:
    Physical examination to include temperature, pulse and respiration by a trained staff member upon arrival
    A Henneke Body Conditioning Score or other body conditioning score is assigned
    Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
    Physical examination by a farrier
    Physical examination by a dentist
    Coggins test
    Fecal test
    Vaccinations
    De-worming
    The equine is scanned to check for a microchip
    The equine is microchipped if the equine has not been microchipped

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Lunging
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Jumping
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Clipping
    Tolerance to multiple handlers at the same time

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
    Physical examination by a veterinarian at least annually
    The Henneke Body Condition score or other body conditioning score is updated at least annually
    Photographs are taken of each equine annually and kept with the equine's health records
    Equines at our facility may be treated by an equine chiropractor
    Equines at our facility may be treated by an equine acupuncturist
    Equines at our facility may be treated by an equine massage therapist
    Equines at our facility may be treated by an equine nutritionist
Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
    Our organization evaluates at least annually and maintains a written record of the weight-carrying and workload limitations for each equine that is ridden

The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
    Equine age, weight, breed, body condition, fitness, balance, health and soundness
    Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
    Size, shape, condition and angle of the hooves
    Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
    Weight and proper fit of the saddle and other equipment
    Terrain and footing in the working environment
    Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
    Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
    Temperature and/or weather conditions
    Seasonal impact on the equines' workload and weight-carrying capabilities and limitations


Horses provided formal training (groundwork or riding):   Daily

Additional information about our intake, assessment & training policies and practices:
The owner must answer questions about the horse's health and medical history including: all past or current injuries, surgeries, and medical procedures, most current vaccinations and dates, date of most current farrier work, date and type of most current deworming, and date of most recent dental work. The owner must also answer a brief questionnaire about the horse's current living situation - what feed is it receiving, does it know how to drink from an automatic waterer, date of gelding, date of last ride, has the horse been turned out with other horses, and any vices the horse may have.

POLICIES: BREEDING

The organization has the following policies related to breeding and stallions:
    Our organization does not conduct breeding of equines owned or under the care of our organization.
    Our main facility where our organization conducts its programs does NOT breed equines.

POLICIES: EUTHANASIA

The organization has the following policies related to euthanasia:
    Our organization will never have an equine euthanized for space
    Our organization will have an equine euthanized upon the recommendation of the veterinarian if the equine is a threat to itself, other equines, or people
    Our organization will have an equine euthanized upon the recommendation of the veterinarian after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Euthanasia is done at the veterinarian's facility
    Disposal of the carcass is handled within 24 hours

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian

POLICIES: RE-HOMING

View Re-homing Agreement
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete a written contract which constitutes the agreement between our organization and the new owner

Our organization has the following policies and procedures related to horses that need to be retired, are no longer able to contribute to the mission of the organization, and/or are no longer manageable:
    Equines may be found suitable homes by our organization
    Equines may be returned to their owners
    In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized upon the recommendation of the veterinarian
    In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized upon the recommendation of the veterinarian
    The organization will accept financial responsibility for equines in the current care of the organization that need to be retired or are no longer able to contribute to the mission of the organization if all alternatives have been explored to find the equine an appropriate placement and space is not available for the equine to remain at the organization.

The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
    The agreement reflects that any individual or organization in possession of the equine as of the date of the agreement and any time thereafter is bound to not sell the equine at auction for slaughter or allow the equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that will cause or allow the equine to be sold at auction for slaughter.
    The agreement states that should the adopter decide to re-home the equine, our organization must be notified of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization.
    The agreement states that the terms of our organization's agreement will be binding on any future individual or organization taking and/or in possession of the equine for any reason.
    The agreement states that if there is any breach of contract the equine must be returned to our organization
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for as long as the adopter/purchaser is responsible for the care of the equine

Our organization requires references from the following:
    Veterinarian
    Personal/Other

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase) or less than one year

The average equine re-homing (adoption/purchase) fee received by your organization:
Over $1,500

Additional information about our rehoming policies and practices:
Prospective adopters first complete an adoption application. The application includes a summary of the applicant's riding and horse experience, a description of the type of horse for which they are searching, photographs of the location in which any adopted horse will be living (barns and paddocks), and three references in the categories of Non-family character, Equine professional, and Veterinary. Each application is thoroughly reviewed by the Director and an Approval Committee made up of two SC Consultants. After being approved for adoption, the SC recommends that all potential adopters travel to the SC and ride/meet each horse they are interested in adopting, in order for the staff to assess their ability and their personality match with the horses. Should questions be raised at any point in the approval process, our trainer will contact the applicant and talk through each issue, be it fencing concerns, financial concerns, or horse-handling concerns. If the adopter wants to adopt without visiting the Center, they must submit a video that demonstrates their riding ability, and sign an additional document that states they are adopting the horse 'site unseen' and have declined the opportunity for a trial.
     
     All prospective adopters are required to complete a standard liability waiver prior to handling or riding any horses. At this point in the adoption process, the prospective adopter has already communicated thoroughly with either the Trainer or the Barn Manager, including conversations about the prospective adopter’s current riding level, skill with handling horses, type of personality desired in a horse, and current available horses that may be a match for the prospective adopter. The staff also carefully reviews the adopter’s equine professional reference that is included in the adoption application, and if necessary speaks directly to the equine professional. Upon arrival at the SC, and after signing a standard liability waiver, the prospective adopter may meet and handle any of the horses previously discussed as potential matches. The prospective adopter may then ride any of those same horses, following a ride by the Barn Manager or Trainer. If at any point while the SC staff is riding the horse to show to the prospective adopter, the horse should appear unsafe for the prospective adopter to ride, or unsound in any fashion, the prospective adopter will not be allowed to ride the horse on that day. All rides occur in the SC’s arena, and if necessary, the staff may begin by lunging the rider on the horse to ensure safety.
     
     The Adoption Contracts states that should the horse adopted from the SC prove unsuitable for the purpose adopted, it can be returned to the center at any point within 30 days of the adoption date as listed on the adoption contract. Upon return of the horse, the adopter will be given a credit for the sum initially donated at the time of the adoption, minus the expenses incurred by the SC for the care of the horse.
     
     The Secretariat Center tracks its adopted horses for their lifetimes. Each year, adopters must complete a Track for Life form and return it to the SC with current photos of the adopted horse. Adopters may sell their horses at any time but the individual purchasing the horse must sign a Transfer Adoption Contract. This new owner must also continue to submit Track for Life forms for the duration of the horse's life.
     
     In regards to the care of horses who are in need of full retirement, as a retraining organization rather than a rescue, we are very selective about the horses we accept into the program. However, we do have partnerships with other TAA accredited organizations and sanctuary facilities (these maintain our track for life policy) by which we are able to secure homes for any horse that requires retirement. We also maintain excellent relationships with the majority of our horse donors, so that if necessary, horses may be returned to the donor should such circumstances arise in which future rehoming is not possible. We have a euthanasia policy for any horse that is deemed unsafe for future handling and rehoming, or are unable to maintain a significant level of pasture-soundness. For any horse that the owner reaches out to us but perhaps the horse does not meet our program parameters, we offer a list of suggestions to help owners place horses in appropriate TAA accredited organizations. Sometimes aftercare takes a village and we are lucky enough to be able to help place horses in appropriate homes and safe futures.

EQUINE CARE & SHELTER/FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Our organization does not CURRENTLY use satellite, overflow, foster, and/or outreach facilities.

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Secretariat Center
4155 Walt Robertson Road Lexington KY 40511
Currently operational
Total number of horses/equines currently involved with your programs, under your care, and/or owned by your organization at this facility: 8
Total number of horses at this facility INCLUDING those counted above: 8
Maximum capacity of horses at this facility: 20

Does your organization own, lease or use a part of this facility? Lease

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Lexington-Fayette Animal Care and Control 1600 Old Frankfort Pike Lexington, KY 40504 859-255-9033

Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? No

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Secretariat Center

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Veterinarian Information
Veterinarian: Dr Cole Sandow
Clinic Name: Hagyard Equine Medical Institute
4250 Iron Works Pike
Lexington   KY   40511
Phone: 859-2558741

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Overview: Secretariat Center (*Main)
Total acreage dedicated specifically to the horses: 12
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 4
Pastures: 11  Paddocks/Pens/Turnout Areas: 2
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 0  Indoor Rings: 0
















Regarding structures/barns where horses are housed other than run-in sheds:
Do horses have assigned stalls in the structure(s)?    No    
How many hours per day, on average, are horses stalled? 4-8

Regarding all shelters where horses are housed including run-in sheds:
How often are the stalls/shelters cleaned, i.e., kept in good repair and free of standing water, accumulated waste, sharp objects and debris? 6-7 Days a Week
Do all stalls/shelters allow horses to lie down, stand up and turn around and provide protection from inclement weather (wind, sleet, rain, snow and extreme temperatures)?    Yes    
Are stalls/shelters kept in good repair, with adequate ceiling height, and free of standing water, accumulated waste, sharp objects and debris?    Yes    
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to allow free flow of air to control temperature, and humidity, and to prevent air stagnation?    Yes    

Is wiring inaccessible to horses and maintained for safety in all areas of facility?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to ensure safety in all areas of facility?     Yes    
Are the organization's rules, restrictions and warnings (signage) conspicuously posted in easily accessible locations?    Yes    
Are the organization's emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    
How many hours per day, on average, are horses turned out:
    Equines are out 16+ hours per day
    Equines are out 24/7 except they are brought in to feed
    Equines are out 24/7 except they are brought in if there is inclement weather
    Equines are out 24/7 except when they are being trained
    Equines are out 24/7 except when they are used for the conduct of the organization's programs

The following describes the pastures at this facility:
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    A dedicated staff person(s) is responsible for pasture management
    All pastures are fenced to prevent escape or injury
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures are rotated
    Pastures have natural protection for equines (i.e., trees)
    Pastures have man-made protection for equines (i.e., shelters)

The following describes the turnout areas other than pastures at this facility:
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
    A security guard is present at night
    By Appointment Only signs are posted.
    Hold Harmless signs are posted
    Authorized Personnel Only signs are posted
    Entrance gates are locked at night
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
    The perimeter of the property is fully fenced

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Equine Care/Emergency Preparedness: Secretariat Center (*Main) 2025 and 2024 This section is required.

Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Notebook or equivalent (technology not utilized)
    Onsite computer with onsite backup storage system
    Onsite computer with cloud-based backup storage system
    Our organization utilizes a software application to maintain records
    The organization utilizes its own system to maintain records

The following items are consistent with our feed management plan and practices:
    Equines are provided with individualized feeding plans, including supplements, according to the equine's age, breed/type, condition, size, work level and any health issues, consisting of nutritious food provided in sufficient quantity and access to adequate natural forage, or be fed daily, or as recommended by the organization's veterinarian
    Supplement plans are determined in consultation with a veterinarian
    Equines are fed grain in individual stalls
    Equines are fed grain in groups
    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The feed chart is centrally located and updated as needed
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of contaminants, debris and chemicals, protected from weather and other animals, and be positioned or affixed to minimize spillage.
    Medications are kept in a secure area

Is clean, potable water available at all times for all equines, or if not at all times, at least twice daily?     Yes    

Hoof Care: How often is hoof care provided for each equine? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each equine? Annually and when an issue arises

Horse checks: How often are equines visually and physically checked by personnel at the facility? Every day or 6 days a week

Our organization has the following parasite and fly/insect control protocols in place, including remedies used to control flies and insects:
    Fly/Insect Control Remedies:
    Fly Traps and Tapes
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

The following represent the biosecurity practices in place at facility:
    Our organization follows the biosecurity guidelines of our veterinarian
    Sick, affected and/or quarantined equines do not have contact with other equines or other animals
    The organization has a written biosecurity plan
    Staff are trained in best practices related to biosecurity
    Volunteers are trained in best practices related to biosecurity
    Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
    Hand sanitizers are available at all primary points of access to sick, affected and/or quarantined equines
    Footbaths are available at all primary points of access to sick, affected and/or quarantined equines
    Quarantine areas, such as stalls, aisle ways, paddocks, and common areas, are cleaned (and needed, disinfected) after conclusion of the quarantine.
    Equipment used by sick, affected and/or quarantined equines is not shared
    Equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
    Latex gloves, or equivalent gloves, are worn when working with sick, affected and/or quarantined equines

The following represent the manure removal practices in place at facility:
    Manure is hauled, sold or given away
    Our organization adheres to the manure management guidelines set by the state, local authorities, and/or our organization's veterinarian

The following steps are taken to help staff and volunteers readily identify each horse on the property:
    A notebook or binder with photos and information on each equine is easily accessible
    A map/diagram is posted showing the location of each equine with equine names and photos
    Equine photos and profiles are available on the website
    Team leaders work with new staff/volunteers until they are able to identify the equines

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
    Saddles are shared
    Saddle pads are shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
    Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
     Halters are shared
    Tack is cleaned after each use
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when an equine's body condition changes
    Tack is assessed for fit by trained personnel when an equine's disposition changes
    Tack is stored in a climate-controlled location

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Emergency Preparedness: Secretariat Center: *Main This section is required.
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
    Emergency phone numbers are posted prominently
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility collects and maintains medical information from staff, volunteers, and clients
    The facility maintains appropriate liability and/or workers' compensation insurance
    The organization has a written emergency preparedness/safety plan (EPP)
The written EPP addresses the following areas:
    Local fire department and/or the state's emergency planning department procedures
    Medical emergencies for clients, staff, and volunteers
    Medical emergencies for equines
    Evacuation plans
    Power outages
    Fire
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Terrorist attacks
    Protocols to notify emergency personnel
    Building/facility exit plans


The facility follows the specific procedures to help PREVENT emergency situations:
    Smoking is strictly prohibited
    NO SMOKING signs are posted prominently
    Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
    Aisles and doorways are kept clear
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Semi-annually
Smoke detectors are checked: Quarterly
Electrical Systems are checked: Semi-annually
Fence lines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Semi-annually
Review of safety protocols with volunteers are conducted: Weekly
The Emergency Preparedness Plan is reviewed and updated: Annually

Equine Transportation: 5= Onsite: 1 (0 + 1) + Offsite: 4
2-horse van/trailer with truck:
    0 Owned onsite  1 Access onsite but not owned  2 Access offsite;
3-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  2 Access offsite;
6-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;