MISSION & PROGRAMS

Mission:
The mission of Southern Reins Center for Equine Therapy is to serve individuals with physical, cognitive and emotional disabilities and hardship by providing equine-assisted services to empower, inspire, nurture and succeed.

Our organization conducts Equine Assisted Services in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS).
Our organization provides outreach and/or public education programs involving horses.
100% of our total programs and services are equine-related.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
Our organization does not CURRENTLY use satellite, overflow, foster, and/or outreach facilities.
Summary of organization's recent accomplishments, goals, strategies to achieve the goals, and capabilities to meet the goals, including its long-term plans to sustain its programs:
Since our founding in 2015, Southern Reins Center for Equine Therapy has served over 1,600 individuals with disabilities and hardships, supporting 50 different diagnoses through our comprehensive programs. As we celebrate 10 years of service in 2025, we are proud to reflect on the profound impact our organization has had on the lives of many, all made possible through the healing power of horses. In 2024, Southern Reins reached significant milestones that enhanced our ability to support those in need:
     
     Program Growth: Southern Reins increased its participant base by 16%, serving 337 individuals in 2024, compared to 2023. This growth enabled us to reach more people in need of equine-assisted activities and therapies, providing transformative experiences that enhance physical, emotional, and social well-being. We also consolidated three unmounted programs into the new “Beyond the Saddle Unmounted Activities” program, which now includes three tracks: Hands-On Horsemanship: Empowerment through Unmounted Activities, Equine Engagement: Educational Visits and Experiences, and Learning and Growing with Horses: Equine Connections for Youth. This consolidation led to a 144% increase in unmounted program participation, with 95 individuals engaged in 2024, compared to 39 in 2023. These efforts were fueled by stronger collaborations with local schools serving individuals with special needs.
     
     Therapy Horse Enrichment: In response to the retirement of several of our older therapy horses, Southern Reins added six new horses to our herd in 2024 to support our program services. One of the most significant additions was Atlas, a Percheron cross, who joined the team in October to fulfill the needs of our larger participants, addressing a long-standing gap in our therapy horse team.
     
     Strategic Plan Development: In 2024, Southern Reins launched its 2024-2028 Strategic Plan, outlining our vision for the next five years. The plan focuses on five key pillars: Program Development, Organizational Awareness, Financial Stability, People, and Facility Management. Critical initiatives include evaluating our program growth potential, strengthening community outreach, expanding donor engagement, enhancing Board composition, and developing a property usage plan to support our future needs.
     
     Volunteer Engagement: The dedication of our volunteers remains a cornerstone of Southern Reins’ success. In 2024, we trained 86 new volunteers and had the support of 209 active volunteers throughout the year. Their collective contributions amounted to 10,061 service hours, valued at $336,943, enabling us to continue offering high-quality services and making a lasting impact on the lives of those we serve.
     
     Community Partnerships: Southern Reins deepened its community partnerships in 2024, serving 11 community organizations, including new partnerships with Concord Academy and Opus Memphis. These collaborations have allowed us to extend our services, creating more opportunities for individuals with disabilities to access equine therapy.
     
     As we look toward the future, Southern Reins is committed to sustaining our growth and impact through strategic planning, community engagement, and continued investment in our programs and people. Our goal is to enhance access to the transformative equine-assisted services we provide and continue enriching the lives of individuals with disabilities and hardships throughout the Mid-South.



Please describe what steps your organization takes to ensure that:
1) all interactions between your equines and people are mutually beneficial and conducted in accordance with the Guidelines for Human-Equine Interactions stated below;
2) all equines in the care of our organization and/or equines that participate in the organization's program have access to clean drinking water at all times; nutritious food in sufficient quantity, including natural forage such as pasture grass and/or hay; appropriate veterinary, farrier, and dental care; shelter and protection from the weather; sufficient safe space to move around comfortably on a daily basis; and daily opportunity to freely interact and have contact with other equines:

At Southern Reins Center for Equine Therapy, the well-being of our therapy horses is our top priority. We ensure that all human-equine interactions are mutually beneficial and conducted in alignment with best practices. Our programs are designed to promote the comfort and dignity of the equines, treating them as valued and respected participants in the therapeutic process. Activities are structured to avoid distress and ensure both equines and participants are safe and comfortable. All interactions are monitored by trained staff, who have the authority to remove an equine from participation if signs of stress are observed.
     
     Mutually Beneficial Interactions:
     Our programs are carefully designed to foster positive, natural interactions between equines and participants, ensuring that no equine is forced into unnatural behavior. We emphasize the comfort and respect of each equine throughout every activity. Staff are trained to monitor the health and well-being of the equines, ensuring that all interactions are safe, enjoyable, and beneficial for both the equines and participants.
     
     Equine Care and Well-being:
     Each equine in our care receives a specialized diet tailored to their nutritional needs, developed in collaboration with our veterinarian. They also follow a routine weekly fitness schedule with our Equine Care Assistant and exercise rider to maintain optimal physical condition. Our equines are provided with clean drinking water at all times, and their food includes natural forage such as pasture grass and hay in sufficient quantity. In addition, we ensure they receive regular veterinary, farrier, and dental care, and have shelter and protection from the weather. Monthly tack checks are performed to ensure proper fit and comfort. Our equines also have daily opportunities to interact with other horses in a safe and comfortable environment.
     
     Monitoring and Safety Procedures:
     Each equine’s participation is continuously monitored to ensure their well-being. If any equine shows signs of stress, they are immediately removed from the activity. Our contingency and first aid plans are in place to address any unforeseen emergencies swiftly and safely.
     
     Equine Therapy Equine Care and Participation Policy:
     Our Equine Care and Participation Policy outlines the procedures for selecting equines for participation in Southern Reins programs, monitoring their well-being, managing stress, allowing them to "opt out" of activities, ensuring safety, and maintaining consistency with our mission. This policy aligns with PATH Intl. standards and equine care best practices to safeguard the welfare of our equines and provide high-quality, participant-centered programs.
     
     1. Equine Selection for Participation
     Equine selection for Southern Reins programs is a careful process aimed at ensuring each equine is physically healthy, emotionally suitable, and capable of contributing positively to our programs. Our goal is to match each equine with the needs of the program while considering their welfare and ability to interact effectively with participants.
     
     Equines are selected based on several factors, including temperament, health, fitness, and suitability for program needs. Temperament plays a key role, as equines must exhibit calm and patient behavior, particularly in the presence of individuals with disabilities. They should also be social, curious, and gentle. Additionally, equines must be free of chronic or acute medical conditions that could affect their performance and must be physically fit, with sufficient stamina for the activities they will participate in.
     
     Each equine is evaluated by our veterinarian before joining the program. They undergo a comprehensive assessment that includes a veterinary examination and behavioral evaluation. A trial period of 60-90 days is also established for all new equines, during which staff will introduce them to program activities and monitor their integration into the team.
     
     2. Monitoring of Stress and Well-Being
     Ongoing monitoring is essential to ensure that the equines remain healthy, comfortable, and suitable for program participation.
     
     Program staff, including the Program Director, Instructors, Therapists, and Equine Care Assistant, are responsible for observing the equines daily. This includes monitoring their physical condition, such as gait and coat quality, as well as their behavior, energy levels, and signs of stress or discomfort. Signs of stress may include resistance to movement, changes in behavior (e.g., aggression or anxiety), physical strain (e.g., sweating or lameness), or reduced appetite. If any of these signs are observed, they are reported to the Program Director.
     
     Regular veterinary check-ups are scheduled twice a year, with additional visits as needed. This ensures that the equines' health, including dental and hoof care, is continuously maintained.
     
     3. Mechanisms for Equines to "Opt Out" of Activities
     Equines have the ability to "opt out" of any program activity if they are experiencing stress, discomfort, or fatigue. We respect the autonomy of the equines and prioritize their well-being.
     
     If an equine shows signs of discomfort or unwillingness to participate, staff members have the authority to immediately remove the equine from the activity. This decision is made based on the equine’s health and comfort, not the needs of the participants. After being removed, the equine is provided with a calm and supportive environment to rest. If needed, a re-assessment will be conducted to determine if the equine can resume participation or if additional rest or care is required.
     
     4. Safety Management and Maintenance
     Safety is a primary concern for both equines and participants. Southern Reins follows strict safety protocols to ensure that all activities are conducted safely.
     
     All staff involved with equines are trained in equine behavior, safety protocols, and handling techniques. This includes recognizing early signs of stress and managing equine safety during participation. Tack is inspected monthly to ensure it is properly fitted and in good condition, ensuring the comfort and safety of the equines.
     
     Participants undergo a preliminary assessment to ensure they are suited to interact with equines. Safety protocols are in place for participants as well, including the use of appropriate footwear, helmets, and other protective gear as needed.
     
     In case of an emergency, an established emergency plan is followed, addressing any injuries, unforeseen circumstances, or equine distress. This plan is regularly reviewed, and staff are trained in emergency response procedures.
     
     5. Program Consistency with Southern Reins’ Mission
     All activities and interactions with equines are aligned with Southern Reins’ mission to serve individuals with physical, cognitive, and emotional disabilities and hardships through equine-assisted services that empower, inspire, nurture, succeed.
     
     Every program, whether mounted, unmounted, or observed, is designed to support the physical, emotional, and social development of participants. The equines in our care play a critical role in achieving these outcomes, helping individuals develop skills such as balance, coordination, and confidence.
     
     Equine welfare is consistently prioritized and we consider our equines as integral partners in our fulfilling our mission, treating them with respect, care, and consideration. Regular evaluations of program effectiveness ensure that activities benefit both participants and equines and are consistent with our organizational goals.

Equine Assisted Services (EAS):
Our organization provides the following Equine Assisted Services (EAS):
    Therapeutic/Adaptive Riding
    Therapeutic/Adaptive Unmounted Horsemanship
    Psychotherapy/Counseling
    Occupational Therapy/Physical Therapy/Speech-Language Pathology

6: Total number of Equine Assisted Service Providers at Southern Reins Center for Equine Therapy

     1 Behavior Services of the Mid-South

         FACILITY PARTICIPATION:

         Southern Reins Center for Equine Therapy

         RELATIONSHIP: Independent Contractor

         SERVICES PROVIDED:

         Psychotherapy/Counseling

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Southern Reins Center for Equine Therapy has a third-party contract with Behavior Services of the Mid-South (BSMS) to offer an Animal Assisted Intervention (AAI) at our facility.

Dr. Susan Elswick, Ed.D, LCSW, LSSW, RPT-1 is the CEO/ owner of Behavior Services of the Mid-South LLC. Dr. Elswick received her masters degree in social work from the University of Tennessee and her doctorate in Special Education with a specialty in Applied Behavior Analysis from the University of Memphis. She is a Licensed School Social Worker in TN, a Licensed Clinical Social Worker, and Registered Play Therapist.

     2 Jill Haag

         FACILITY PARTICIPATION:

         Southern Reins Center for Equine Therapy

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic/Adaptive Riding

         Therapeutic/Adaptive Unmounted Horsemanship

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         PATH, INtl. CTRI

     3 Kerry Curtis

         FACILITY PARTICIPATION:

         Southern Reins Center for Equine Therapy

         RELATIONSHIP: Independent Contractor

         SERVICES PROVIDED:

         Psychotherapy/Counseling

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Kerry Curtis is a Licensed Marriage and Family Therapist in the state of Tennessee, Board Certified and Registered Art Therapist, Equine Specialist in Mental Health and Learning, certified EMDR clinician, certified hypnotherapist, and certified child and adolescent cognitive behavioral therapist. She has been in practice over fifteen years and and has created trauma and anxiety programs throughout the country.

     4 Madeline Kelley

         FACILITY PARTICIPATION:

         Southern Reins Center for Equine Therapy

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic/Adaptive Riding

         Therapeutic/Adaptive Unmounted Horsemanship

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         PATH Intl. Certified Therapeutic Riding Instructor

     5 Sara Zurenko

         FACILITY PARTICIPATION:

         Southern Reins Center for Equine Therapy

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic/Adaptive Riding

         Therapeutic/Adaptive Unmounted Horsemanship

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         PATH, Intl. CTRI and Equine Specialist in Mental Health and Learning

     6 Virginia Roberts

         FACILITY PARTICIPATION:

         Southern Reins Center for Equine Therapy

         RELATIONSHIP: Independent Contractor

         SERVICES PROVIDED:

         Occupational Therapy/Physical Therapy/Speech-Language Pathology

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Virginia Roberts attended the University of Tennessee Health Science Center where she received a Masters Degree in Occupational Therapy in 2009. Since graduating summa cum laude, she has worked in several settings including adult acute care, community-based mental health, home health, and inpatient pediatrics. She, her husband, and their seven children live on their family farm, Maranatha Farms.

Virginia provides occupational therapy services at Southern Reins utilizing equine movement as an effective treatment tool to improve function in daily skills. She has received specialized training through the American Hippotherapy Association and is a PATH Intl. Registered Therapist. She received her AHCB certification in October of 2022.

Overview of our programs involved with providing EAS to individuals with special needs:
     Southern Reins Center for Equine Therapy, approaching its 10th year of service, continues to enhance the lives of individuals living with disabilities and hardships throughout the greater Memphis, TN area. Since our inception in 2015, Southern Reins has positively impacted over 1,000 children and adults, addressing a wide range of 48 different diagnoses through equine-assisted services.
     
     The programs offered by Southern Reins include adaptive horseback riding for individuals aged five and older, which teaches riding skills, grooming, tacking, and equine care. Occupational Therapy incorporating Hippotherapy uses the movement of the horse to achieve functional outcomes for individuals facing physical, occupational, or speech-language challenges. Our Making Strides Recreation Therapy Program provides unmounted and mounted activities designed to enhance communication, emotional awareness, self-discipline, and trust. Beyond the Saddle unmounted activities empower participants through hands-on horsemanship, educational visits, and enriching equine interactions that inspire personal growth beyond riding.
     
     Southern Reins also provides services tailored for specific populations. Southern Reins' PATH Intl. Equine Services for Heroes program supports active, reserve, and retired military personnel through both unmounted and mounted sessions. The TEACH program, a collaboration with local preschools, incorporates equine-facilitated learning to improve literacy and learning readiness for children aged three to seven. Our Pony Pals program provides mobile impact visits to schools and assisted living facilities with the support of with our therapy pony who provides interactions to reduce anxiety and provide comfort. Lastly, our HorsePOWER Work-Based Learning program, developed in partnership with the University of Memphis' TigerLIFE Program and Collierville High Schools Transition Achieve Academy, creates a safe and educational environment for teens and adults with disabilities to gain job skills and prepare for employment. In addition, equine-assisted psychotherapy is offered at the farm through a third party to address emotional and psychological challenges by incorporating the therapeutic presence of horses.
     
     Southern Reins serves individuals with a broad range of disabilities, including Down syndrome, autism, multiple sclerosis, traumatic brain injury, cerebral palsy, amputation, cognitive and physical disabilities, attention deficit disorder, and trauma. The organization also supports individuals facing hardships, including veterans and senior citizens, by offering customized programs to meet their unique needs.
     
     In 2024, Southern Reins will serve more than 330 individuals throughout our community, and we have trained more than 1,000 volunteers since our inception who have donated $66,000+ hours of service, amplifying our organization’s ability to make a difference. Southern Reins continues to foster personal growth, confidence, and the celebration of all abilities through the profound connection between humans and horses.

Overview of our programs involved with providing outreach and/or public education programs involving horses:
     Southern Reins Center for Equine Therapy is dedicated to outreach and education through equine interaction to inspire learning, healing, and growth while raising community awareness.
     
     The TEACH Program (Therapy and Education Activities for Children with Horses) partners with local preschools, including Perea educators, to integrate Tennessee Academic Standards into equine-facilitated activities. Designed for children aged 3 to 7, it enhances literacy, learning readiness, and social-emotional development.
     
     Our partnership with Memphis Art Therapy brings equine-assisted psychotherapy to individuals needing emotional support. Combining art therapy and equine observation, this program offers a creative space for processing trauma, anxiety, and stress.
     
     The HorsePOWER Work-Based Learning Program equips teens and adults living with disabilities the opportunity to learn job skills in barn management, equine care, and administrative tasks. Partnerships with the University of Memphis’ TigerLIFE Program and Collierville High Schools Transition Academy create opportunities for participants to build confidence and prepare for employment.
     
     Pony Pals brings Southern Reins to the community with therapy pony visits to schools, assisted living facilities, memory care units, and more. These visits reduce stress and foster joy through equine interactions accessible to broader audiences.

Research/Medical Use of Equines:
Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine. 

Religious Affiliation:
Our organization does not promote religious education, religious purposes, or a specific religious faith or use donations for religious education or religious purposes; require participants to be of a certain faith; require participation in religious, instruction, activities or services; or require participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered. 

Auction Donation:
Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter. 

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POLICIES: INTAKE, ASSESSMENT & TRAINING

Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
    The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
    The equine is evaluated at its place of residence
    The owner completes an application/contract which constitutes the agreement between the owner and our organization when the equine is acquired from the equine's owner other than by purchase from an auction or kill pen, or by seizure or by abandonment
    The owner is financially responsible for the shipping of the equine to and from the organization
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations

Trial Period: Check all that apply:
    Equines are on trial up to 60 days
    The trial period may be reduced based on the equine's progress
    During the trial period, the organization accepts total financial responsibility for the care of the equine, including board, feed, shoeing and any necessary veterinary care
    The trial period may be terminated by either the organization or the owner for any reason

Upon intake, the organization has the following quarantine policy in place:
    The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time

The typical length of quarantine is:   Up to 10 days

Following arrival of the equine at the facility, the following is performed:
    Physical examination to include temperature, pulse and respiration by a veterinarian upon arrival
    Physical examination to include temperature, pulse and respiration by a trained staff member upon arrival
    A Henneke Body Conditioning Score or other body conditioning score is assigned by a veterinarian upon arrival
    Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
    Physical examination by a farrier
    Physical examination by a dentist

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Tolerance to multiple handlers at the same time

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
    Physical examination by a veterinarian at least annually
    The Henneke Body Condition score or other body conditioning score is updated at least annually by the veterinarian
    Vaccinations are administered at least annually
    Equines at our facility may be treated by an equine chiropractor
    Equines at our facility may be treated by an equine massage therapist
    Equines at our facility may be treated by an equine nutritionist

Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
    Our organization evaluates at least annually and maintains a written record of the weight-carrying and workload limitations for each equine that is ridden

The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
    Equine age, weight, breed, body condition, fitness, balance, health and soundness
    Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
    Size, shape, condition and angle of the hooves
    Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
    Weight and proper fit of the saddle and other equipment
    Terrain and footing in the working environment
    Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
    Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
    Temperature and/or weather conditions
    Seasonal impact on the equines' workload and weight-carrying capabilities and limitations


Horses provided formal training (groundwork or riding):   2-3 times per week

POLICIES: BREEDING

The organization has the following policies related to breeding and stallions:
    Our organization does not conduct breeding of equines owned or under the care of our organization.
    Our main facility where our organization conducts its programs does NOT breed equines.

POLICIES: EUTHANASIA

The organization has the following policies related to euthanasia:
    Our organization will never have an equine euthanized for space
    Our organization will have an equine euthanized upon the recommendation of the veterinarian if the equine is a threat to itself, other equines, or people
    Our organization will have an equine euthanized upon the recommendation of the veterinarian after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Disposal of the carcass is handled within 24 hours

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian

Additional information about our euthanasia policies and practices:
Southern Reins Center for Equine Therapy is committed to upholding the highest standards of care, compassion, and dignity for our therapy horses. Euthanasia decisions will only be made after thorough consultation with a licensed veterinarian and our Program Director, with final approval by the Executive Director, ensuring the horse’s overall wellbeing is the priority. Euthanasia will be considered when a horse is experiencing unmanageable pain, a significant decline in quality of life, or a condition that poses prolonged suffering or safety risks. The procedure will follow American Veterinary Medical Association (AVMA) guidelines to ensure a humane and stress-free process, with the horse cared for in a peaceful environment by familiar caregivers. Post-euthanasia, the horse’s remains will be buried on our farm so they will always be remembered. Southern Reins also provides emotional support for staff, volunteers, and participants affected by the loss, offering opportunities to honor and remember the horse’s life and contributions. Above all, Southern Reins will always act in the best interest of the horse, guided by compassion, professionalism, and ethical standards.

POLICIES: RE-HOMING

View Re-homing Agreement
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete a written contract which constitutes the agreement between our organization and the new owner
    Our organization does NOT re-home an equine to first time equine owners
    Potential adopters/purchasers must visit our organization and be observed with the equine on site
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing an equine
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the equine to the adopter/purchaser's facility
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the equine

Our organization has the following policies and procedures related to horses that need to be retired, are no longer able to contribute to the mission of the organization, and/or are no longer manageable:
    Equines may be found suitable homes by our organization
    Equines may be returned to their owners
    In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized upon the recommendation of the veterinarian
    In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized upon the recommendation of the veterinarian
    The organization will accept financial responsibility for equines in the current care of the organization that need to be retired or are no longer able to contribute to the mission of the organization if all alternatives have been explored to find the equine an appropriate placement and space is not available for the equine to remain at the organization.

The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
    The agreement reflects that any individual or organization in possession of the equine as of the date of the agreement and any time thereafter is bound to not sell the equine at auction for slaughter or allow the equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that will cause or allow the equine to be sold at auction for slaughter.
    The agreement states that should the adopter decide to re-home the equine, our organization must grant approval of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization, including being provided written notification of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason.
    The agreement states that the terms of our organization's agreement will be binding on any future individual or organization taking and/or in possession of the equine for any reason.
    The agreement states that re-homed equines cannot be bred
    The agreement states that if there is any breach of contract the equine must be returned to our organization
    The agreement states that our organization reserves the right to make unannounced visits
    The agreement states that our organization reserves the right to make scheduled visits
    The agreement states that adopters/purchasers can return an equine to our organization free of charge
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year

Our organization requires references from the following:
    Veterinarian
    Farrier
    Personal/Other

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase) or less than one year

The average equine re-homing (adoption/purchase) fee received by your organization:
Not applicable; None received


Additional information about our rehoming policies and practices:
Our rehoming policy ensures the welfare and care of any therapy horse we owned by Southern Reins who may no longer be suitable to continue in our program. Owners and locations are evaluated, and references are required that include veterinary, farrier and personal references. Horses are monitored for a period of 1 year after they are rehomed, and routine follow ups are requested after that time.
     
     It is rare for Southern Reins to rehome a horse as the majority of our equines are on loan to our program, and returned to their owners if they begin demonstrating negative behaviors or are ready to enjoy a life of full retirement. Should a horse we own need to be rehomed, we value the wellbeing of the horse over an adoption fee or donation. Our Rehoming Agreement includes the opportunity for the Adopter to make an Adoption Donation to our program, but it is not required.

EQUINE CARE & SHELTER/FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Our organization does not CURRENTLY use satellite, overflow, foster, and/or outreach facilities.

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Southern Reins Center for Equine Therapy
12405 Macon Road Collierville TN 38017
Currently operational
Total number of horses/equines currently involved with your programs, under your care, and/or owned by your organization at this facility: 10
Total number of horses at this facility NOT INCLUDING those counted above: 1
Maximum capacity of horses at this facility: 16

Does your organization own, lease or use a part of this facility? Own

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Humane Society of Memphis and Shelby County 935 Farm Road Memphis, TN 38134 (901) 937-3900 (no email available)

Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? Yes

Total number of Equine Assisted Service Providers AT THIS FACILITY, including instructors, specialists, therapists, counselors, coaches and/or facilitators (full-time, part-time, volunteer, independent contractors, and/or providers accompanying clients) that conduct Equine Assisted Services (EAS) in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS) AT THIS FACILITY:  6

Equine Assisted Service Providers Assigned to this Facility: (see Equine Assisted Service Provider Section below for details)

     1. Behavior Services of the Mid-South
     2. Jill Haag
     3. Kerry Curtis
     4. Madeline Kelley
     5. Sara Zurenko
     6. Virginia Roberts

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Southern Reins Center for Equine Therapy

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Veterinarian Information
Veterinarian: Elaine Haw, DVM
Clinic Name: Full Circle Equine Services
3718 Byhalia Road
Byhalia   MS   38611
Phone: 662-895-7943

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Overview: Southern Reins Center for Equine Therapy (*Main) Currently operational
Total acreage dedicated specifically to the horses: 19
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 5
Pastures: 8  Paddocks/Pens/Turnout Areas: 1
Uncovered Outdoor Rings: 2  Covered Outdoor Rings: 1  Indoor Rings: 0
















Are the organization's rules, restrictions and warnings (signage) conspicuously posted in easily accessible locations?    Yes    
Are the organization's emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

Regarding all shelters where horses are housed including run-in sheds:
Do horses have assigned stalls in the barn/structure(s) or exclusively assigned shelter locations where they are separated from other horses with a barrier?    Yes    
How many hours per day, on average, are horses stalled or restricted to these sheltered exclusive shelter locations? 4-8
How often are the stalls/shelters cleaned, i.e., kept in good repair and free of standing water, accumulated waste, sharp objects and debris? 6-7 Days a Week
Do all stalls/shelters allow horses to lie down, stand up and turn around and provide protection from inclement weather (wind, sleet, rain, snow and extreme temperatures)?    Yes    
Are stalls/shelters kept in good repair, with adequate ceiling height, and free of standing water, accumulated waste, sharp objects and debris?    Yes    
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to allow free flow of air to control temperature, and humidity, and to prevent air stagnation?    Yes    
Is wiring inaccessible to horses and maintained for safety in all areas of facility?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to ensure safety in all areas of facility?     Yes    
How many hours per day, on average, are horses turned out:
    Equines are out 9 to 15 hours per day
    Equines are out 24/7 except they are brought in to feed
    Equines are out 24/7 except they are brought in if there is inclement weather

The following describes the pastures at this facility:
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    A dedicated staff person(s) is responsible for pasture management
    All pastures are fenced to prevent escape or injury
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures are rotated
    Pastures have natural protection for equines (i.e., trees)

The following describes the turnout areas other than pastures at this facility:
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
    There is a practice in place to monitor equines overnight
    By Appointment Only signs are posted.
    No Trespassing signs are posted
    Hold Harmless signs are posted
    Authorized Personnel Only signs are posted
    Entrance gates are locked at night
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    The property is fitted with motion lights
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)

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Equine Care/Emergency Preparedness: Southern Reins Center for Equine Therapy (*Main) 2025 and 2024 This section is required.

Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Onsite computer with cloud-based backup storage system
    Our organization utilizes a software application to maintain records

The following items are consistent with our feed management plan and practices:
    Equines are provided with individualized feeding plans, including supplements, according to the equine's age, breed/type, condition, size, work level and any health issues, consisting of nutritious food provided in sufficient quantity and access to adequate natural forage, or be fed daily, or as recommended by the organization's veterinarian
    Feed plans are determined in consultation with a veterinarian
    Supplement plans are determined in consultation with a veterinarian
    Equines are fed grain in individual stalls
    Staff and/or volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The feed chart is centrally located and updated as needed
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of contaminants, debris and chemicals, protected from weather and other animals, and be positioned or affixed to minimize spillage.
    Medications are kept in a secure area

Is clean, potable water available at all times for all equines, or if not at all times, at least twice daily?     Yes    

Hoof Care: How often is hoof care provided for each equine? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each equine? Annually and when an issue arises

Horse checks: How often are equines visually and physically checked by personnel at the facility? Every day or 6 days a week

Our organization has the following parasite and fly/insect control protocols in place, including remedies used to control flies and insects:
    Our organization follows the parasite control guidelines of our veterinarian, including fecal testing and de-worming
    Fly/Insect Control Remedies:
    Premise Sprays/Insecticides
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

The following represent the biosecurity practices in place at facility:
    Our organization follows the biosecurity guidelines of our veterinarian
    Sick, affected and/or quarantined equines do not have contact with other equines or other animals
    Staff are trained in best practices related to biosecurity
    A specific individual is trained and assigned to care for sick, affected and/or quarantined equines
    Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
    Hand sanitizers are available at all primary points of access to sick, affected and/or quarantined equines
    Footbaths are available at all primary points of access to sick, affected and/or quarantined equines
    Manure and bedding from sick, affected and/or quarantined equines is removed from the facility - not put in open air piles, and not spread on pastures
    Quarantine areas, such as stalls, aisle ways, paddocks, and common areas, are cleaned (and needed, disinfected) after conclusion of the quarantine.
    Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
    Equipment used by sick, affected and/or quarantined equines is not shared
    Equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
    Latex gloves, or equivalent gloves, are worn when working with sick, affected and/or quarantined equines

The following represent the manure removal practices in place at facility:
    Manure piles are composted or spread on pastures
    Our organization adheres to the manure management guidelines set by the state, local authorities, and/or our organization's veterinarian

The following steps are taken to help staff and volunteers readily identify each horse on the property:
    Equines are assigned the same exclusive stall/shelter location each day
    Name plates are located on the stall/shelter location
    Photos are located on the stall/shelter location
    Equines wear halters with nametags
    A notebook or binder with photos and information on each equine is easily accessible
    A map/diagram is posted showing the location of each equine with equine names and photos
    Equine photos and profiles are available on the website
    Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions
    Staff/volunteers are provided training on conformation, markings, colors, and breeds
    Team leaders work with new staff/volunteers until they are able to identify the equines

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
    Saddles are shared
    Saddle pads are shared
    Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
    Tack is cleaned after each use
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when an equine's body condition changes
    Tack is assessed for fit by trained personnel when an equine's disposition changes
    Assigned tack is clearly labeled
    Tack is stored in a climate-controlled location
    Helmets are shared
    Helmets are cleaned/disinfected after each use
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.

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Emergency Preparedness: Southern Reins Center for Equine Therapy: *Main This section is required.
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
    Emergency procedures are posted prominently
    Emergency phone numbers are posted prominently
    The facility owns or has access to a generator
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility collects and maintains medical information from staff, volunteers, and clients
    The facility maintains appropriate liability and/or workers' compensation insurance
    The organization has a written emergency preparedness/safety plan (EPP)
The written EPP addresses the following areas:
    Local fire department and/or the state's emergency planning department procedures
    Medical emergencies for clients, staff, and volunteers
    Medical emergencies for equines
    Evacuation plans
    Power outages
    Fire
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Terrorist attacks
    Protocols to notify emergency personnel
    Building/facility exit plans


The facility follows the specific procedures to help PREVENT emergency situations:
    Smoking is strictly prohibited
    NO SMOKING signs are posted prominently
    Hay is stored away from permanent or temporary structures where equines are stalled
    Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
    Aisles and doorways are kept clear

How often are the following checked or performed?
Fire Extinguishers are checked: Quarterly
Smoke detectors are checked: Monthly
Fence lines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Monthly
Review of safety protocols with staff are conducted: Monthly
Review of safety protocols with volunteers are conducted: Quarterly
The Emergency Preparedness Plan is reviewed and updated: Quarterly

Equine Transportation: 5= Onsite: 2 (1 + 1) + Offsite: 3
2-horse van/trailer with truck:
    1 Owned onsite  1 Access onsite but not owned  1 Access offsite;
3-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  2 Access offsite;
4-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
6-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;

GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING

Financial Reporting
Budget:  $500K to $1M
Equine Budget:   $50K to $100K
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Audit
Type of IRS Filing (990, 990-EZ, 990-N): 990


Governing Body:
Board meetings per year:  6
Number of Board Members:  10  Number of Voting Board Members:  9

Board Compensation:
Is the Board Chair compensated?  No  Is the Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board, Staff or Program Participants related to each other through family or business relationships? No

Board/Staff Affiliations:
Are any Board members providing services to your organization or compensated by your organization, or are any Board members or staff members associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:
Does your organization have a written conflict of interest policy that ensures that any compensated board member is a NON-VOTING (Independent) board member or that any compensated board member or any board member related to a compensated staff member, independent contractor, or any related board members, or any individual or organization that might benefit from a board decision, abstains from voting on issues impacting such compensation and requires officers, directors or trustees, and key employees to disclose at least annually in writing interests that could give rise to conflicts?  Yes


Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable:  Southern Reins is a PATH Intl. Premier Accredited Center

Organization documents available on our website:
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Volunteer Handbook
    Bylaws

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Adoption/Foster Agreement
    Volunteer Handbook
    Staff Handbook
    Bylaws


Staff & Volunteers:
Chief Staff Officer (CSO):  Jill Haag
Employees/Independent Contractors:   Full-Time:  6  Part-Time:  5  Volunteers:  209
Staff Recruitment, Screening and Training processes including employees and independent contractors:
    Prospective staff/independent contractors complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective staff and independent contractors that may impact the safety of your clients and your horses, such as whether prospective staff/independent contractors serving in the capacity as staff have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
    Staff and/or contractors are required to provide Emergency Medical Information
    Staff and/or contractors are required to sign a Photo Release
    Prospective staff/independent contractors are required to undergo a Background Check
    Staff and/or contractors provide parent/guardian information if applicable
    Staff and/or contractors have a written job description
    Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
    Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Staff and/or contractors receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
    The organization provides a handbook to every member of the staff, including employees and/or independent contractors serving in staff positions;
    The handbook includes information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    The handbook is reviewed annually and updated
    One or more staff members or contractors are trained in CPR and human first aid
    One or more staff members or contractors are trained in equine first aid

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective volunteers that may impact the safety of your clients and your horses, such as whether prospective volunteers have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Volunteers required to complete a Liability Release/Hold Harmless Agreement
    Volunteers are required to provide Emergency Medical Information
    Volunteers are required to sign a Photo Release
    Prospective volunteers are required to undergo a Background Check
    Volunteers provide parent/guardian information if applicable
    Volunteers have written job descriptions
    Volunteers are evaluated on an annual and as needed basis or with any change in their job description
    Volunteers are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Volunteers receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Volunteers are assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility