MISSION & PROGRAMS

Mission:
The mission of HPF-Rescue-Rehab-Rehome is to save horses at risk of slaughter and find them safe, permanent homes.

Our organization provides programs involved with equine rescue, adoption & retirement
Our organization provides outreach and/or public education programs involving horses.
100% of our total programs and services are equine-related.
Our organization is directly responsible for the care and shelter of some of the equines involved in our programs and some of the equines in our programs are cared for and sheltered by other organization(s).
Our organization CURRENTLY uses satellite, overflow, foster, and/or outreach facilities which adhere to all the policies, procedures and practices of our organization or did in the previous year. Facility information is provided for the organization's main, satellite and overflow facilities.
Summary of organization's recent accomplishments, goals, strategies to achieve the goals, and capabilities to meet the goals, including its long-term plans to sustain its programs:
UPHOLDING OUR MISSION
     Hidden Pond Farm Equine Rescue has been successful in upholding our mission of saving equines from slaughter, rehabilitating them and finding them new homes for the past 10 years. Our recent statistics demonstrate that we are as effective as ever in our mission. Between 7/1/2024 and 6/30/2025, we found homes for over 24 equines. Of course, keeping these beautiful animals at home is the best way to keep them safe.
     
     We secured a grant with the ASPCA’s Right Horse to run a hay bank safety net program, which concluded late last year. During this program, we were able to help community members, who were weathering financial storms, keep their equines safe at home by providing them with much needed hay. By the conclusion of the program, we provided hay to 16 homes in 8 states with a total of 63 equines helped.
     
     Hidden Pond Farm Equine Rescue is proud to have earned accreditation status for the 2023-2024 year by the Thoroughbred Aftercare Alliance. In addition, we are excited to have been selected as a 2024 grantee by Thoroughbred Charities of America.
     
     OUR PROFESSIONAL CONNECTIONS
     Hidden Pond Farm Equine Rescue works with several equine professionals to provide excellent care. We have an equine dentist who uses a hands-on, natural communication style with the equines. We also have a farrier who has built a trusting relationship with the equines. We also have an equine massage therapist who works to identify areas of soreness on an equine that may require special attention, and we have employed other types of physical therapy, including acupuncture, chiropractic therapy and electromagnetic pulse therapy to address each equine’s specific needs.
     
     Hidden Pond Farm Equine Rescue has a positive working relationship with other equine rescues and with the NHSPCA. In the event that we do not have space, we communicate within our rescue network to find a place for an equine in need.
     
     We have an all-volunteer Board of Directors and a considerable amount of work, both on the ground and behind the scenes, is performed by our volunteers. This results in a large cost savings to our organization and enables us to invest more of our funds to the direct care of the equines. We work with foster farms, which helps alleviate our workload and labor costs and enables us to save more equines.
     
     OUR PUBLIC CONNECTIONS
     As with any organization, Hidden Pond Farm Equine Rescue relies on the support of our community. Our Founding Director, Phyllis believes in fostering a love for equines and teaching responsible animal stewardship while giving back to the community. Phyllis makes great effort to ensure that children and young adults who might not otherwise have an opportunity to interact with equines can do so. She accomplishes this via multiple avenues, all while running a very busy equine rescue. Such activities include hosting foreign students at her home for summer internship programs, running a summer camp program that is open to all children, regardless of financial status. Phyllis partners with New Hampshire Easter Seals to enable children and young adults with disabilities to spend time with the equines. Students from a local school, Philips Exeter Academy, provide care for the equines while earning their school service hours. Phyllis also oversees the Extended Learning Opportunities at HPF where teachers and their students come to the farm for an immersive learning experience, interacting with the equines while learning about how to run a non-profit animal rescue.
     
     Hosting the public to spend time with the equines has enabled us to 1) raise awareness for the work we do, 2) support our organization financially and 3) provide an enriching experience for people throughout the region.
     
     OUR SUSTAINABILITY
     For the future, Hidden Pond Farm Equine Rescue’s primary goals are to continue to rescue equines in danger of slaughter, provide them with vital care and find them new homes. To enable us to expand on these efforts, we are finding more opportunities to engage with the public to raise awareness about equine slaughter and our organization. These include our annual trail ride, our open house and holiday events at the farm. We are also organizing fundraisers at our local community centers and are planning appearances at town events.
     
     We are increasing our outreach to grant makers. This spring, we initiated a letter-writing campaign to over 40 private trusts throughout the US that support animal rescue. We already have received positive responses and plan to continue this outreach effort moving forward.
     
     We are strengthening our foster farm network to enable us to help more equines, and we continue to invite new volunteers, who are trained by our most experienced staff. Emergency plans and contact information are clearly posted at our facility in multiple locations. Some volunteers have vast experience in equine care and know the feed schedule/charts and turnout schedules to the extent that we have a backup plan in the event that a senior staff member is unable to take care of the equines.
     We have a financial back-up plan in the form of a Special Account, which provides funding for educational activities, and also serves as an emergency buffer for times when additional income is needed, such as if we have multiple new equine intakes or when there is a need for facility maintenance and repair projects.



Please describe what steps your organization takes to ensure that:
1) all interactions between your equines and people are mutually beneficial and conducted in accordance with the Guidelines for Human-Equine Interactions stated below;
2) all equines in the care of our organization and/or equines that participate in the organization's program have access to clean drinking water at all times; nutritious food in sufficient quantity, including natural forage such as pasture grass and/or hay; appropriate veterinary, farrier, and dental care; shelter and protection from the weather; sufficient safe space to move around comfortably on a daily basis; and daily opportunity to freely interact and have contact with other equines:

1. THE INTERACTIONS BETWEEN OUR EQUINES AND PEOPLE ARE MUTUALLY BENEFICIAL
     Equines are handled by trained, experienced staff and volunteers. Visitors are invited to respectfully engage at the will of the equine. Visitors are taught to hold their hand out to invite interaction and may be allowed to touch and pet an equine so long as the animal is willing. Visitors are never allowed inside an enclosure with an equine and the equine is at free will to walk away without pursuit. Depending on temperament, equines may be placed in locations where access by visitors is limited or restricted. Volunteers are trained by our most experienced staff to safely and respectfully handle the equines. Patience is emphasized as many equines are recovering from difficult past environments. Before an equine is ridden, they have massage therapy to identify areas of soreness that can then be addressed.
     Program activities are limited to summer camp. A few equines are selected for participation based on their temperament, health and training. Campers are always closely supervised and are never left alone in an enclosure with an equine. Furthermore, equines participate in camp activities for short periods only. Many of the daily camp activities do not require equine interaction.
     
     2. WE PROVIDE ADEQUATE CARE OF OUR EQUINES
     Our equines have access to hay and fresh water all day, every day. We design a feeding plan according to each equine’s individual condition. We vaccinate, according to veterinarian recommendations, and we have a weekly farrier service and an equine dentist to ensure any issues with the equine’s feet and teeth are addressed.
     Depending on each equine’s behavior and how they get along with others, they will be integrated into a space with each other according to their tolerance and preference for “friends”. We basically put equines where they are happiest. Equines are either stalled with daily turnout or are outdoors with access to a shelter to protect them from inclement weather.
     Most equines are handled by and interact with humans every day. This allows us to evaluate their condition and catch and address any issues early.

Equine Transition Services:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     We rescue horses at risk of slaughter from various sources, mostly livestock auctions and owner surrenders.
     
     For the horses we obtain from auction, we have local knowledgeable horsewomen and horsemen who partner with us to choose and/or quarantine our rescued horses. These quarantine providers will begin the rehabilitation process in the state of auction. When possible, Phyllis and other members of the HPF family do occasionally travel to personally choose horses, but in some cases, horses are chosen by our partners on the ground in the state where the auction is occurring.
     
     More recently, we have had an increased number of horses being surrendered by their owners. We always try to place a horse and do our best not to turn away any horse in need.
     
     Once a horse arrives at our facility, Phyllis will assess the horse's condition and determine the best placement for the horse for its continued rehabilitation. We are fortunate to have stalls, a large 15-acre field, as well as smaller paddocks with run-in sheds to provide the best environment for each horse based on its unique needs. We have one dedicated, knowledgeable employee who helps with barn chores and a large amount of volunteers who generously give their time to care for our horses and help in their rehabilitation. We have good relationships with many talented and dedicated equine practitioners that aid in rehabilitation via veterinary care, farrier, dental work, and massage therapy, among others.
     
     Phyllis personally screens all potential adopters to try to match our horses with the best option for a forever home. We do have some difficult-to-place horses but still keep the option open for them to be adopted out to the right home. We will always be a safe landing for any horse regardless of emotional, behavioral, or physical issues.
Overview of our programs involved with providing outreach and/or public education programs involving horses:
     We firmly believe our rescued horses are our best ambassadors and educators. As such we take many opportunities to introduce people to our rescues, both on site and off site.
     
     Our facility is open to the public for the enjoyment and education of visitors about horse rescue and horse care and management. We have gained many volunteers from casual visits to the rescue. Phyllis involves every volunteer regardless of age or experience and believes there is always something to learn.
     
     We have an annual open house, and we hold an annual trail ride (riders bring their own horses) for fellowship and fundraising. We also have visited local events with some of our rescued horses to raise awareness of the slaughter pipeline and foster appreciation of horses. We have had equine experts present seminars and training opportunities at our facility as well. We believe that youth are vital to continuing on the tradition and value of rescuing horses, and as such, the Rescue hosts a summer camp for local youth.
     
     Our hope is through education, more horses will have forever homes for a lifetime of love rather than the pain and loss that is caused from losing their homes and preventing them from entering the slaughter pipeline.

Research/Medical Use of Equines:
Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine. 

Religious Affiliation:
Our organization does not promote religious education, religious purposes, or a specific religious faith or use donations for religious education or religious purposes; require participants to be of a certain faith; require participation in religious, instruction, activities or services; or require participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered. 

Auction Donation:
Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter. 

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POLICIES: INTAKE, ASSESSMENT & TRAINING

Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
    The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
    The owner completes an application/contract which constitutes the agreement between the owner and our organization when the equine is acquired from the equine's owner other than by purchase from an auction or kill pen, or by seizure or by abandonment
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
    A health certificate signed by a veterinarian and dated no more than seven days prior to arrival is provided to our organization either prior to or upon arrival of the equine attesting to the health status of the equine

Trial Period: Check all that apply:
    Equines are not taken on trial

Upon intake, the organization has the following quarantine policy in place:
    The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
    The equine is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time

The typical length of quarantine is:   More than 30 days

Following arrival of the equine at the facility, the following is performed:
    Physical examination to include temperature, pulse and respiration by a trained staff member upon arrival
    Physical examination by a farrier
    Physical examination by a dentist
    The equine is scanned to check for a microchip
    The equine is microchipped if the equine has not been microchipped

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Tolerance to multiple handlers at the same time

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
    Equines at our facility may be treated by an equine chiropractor
    Equines at our facility may be treated by an equine acupuncturist
    Equines at our facility may be treated by an equine massage therapist
    Equines at our facility may be treated by an equine nutritionist

Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
    Our organization evaluates at least annually and maintains a written record of the weight-carrying and workload limitations for each equine that is ridden

The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
    Equine age, weight, breed, body condition, fitness, balance, health and soundness
    Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns


Horses provided formal training (groundwork or riding):   As needed; no set schedule

Additional information about our intake, assessment & training policies and practices:
All horses are evaluated to ensure they are a good match with prospective adopters. Those deemed rideable receive training. NOTE: A formal, written evaluation is not completed.
     
     Our horses are seen annually by the vet for vaccinations, at which time, the vet performs a quick visual to ensure there are no obvious issues that would preclude administering the vaccines. We have a highly experienced staff who monitor the horses on a daily basis for any changes in health and we request that the vet conduct a more extensive exam, on an as-needed basis, if we suspect issues with any of the horses such a lameness or other signs of pain or illness. We use licensed massage therapists for regular assessment and treatment of horses with muscular and joint issues. Health exams are performed for equines at intake in the quarantine facilities. The individual performing quarantine for us manages veterinary care prior to transfer to our facility. We do not have our veterinarian examine every horse that arrives to our facility unless medically necessary.
     
     All horses are microchipped prior to adoption, but not necessarily upon arrival.
     
     Quarantine of equines is done off-site prior to their arrival. By practice, we do not quarantine horses at our main facility. However, in the unlikely event that a horse presents with signs of a contagious illness, we have provisions to isolate them and follow the biosecurity protocols set by our veterinarian.

POLICIES: BREEDING

The organization has the following policies related to breeding and stallions:
    Our organization does not conduct breeding of equines owned or under the care of our organization.
    Our main facility where our organization conducts its programs does NOT breed equines.

POLICIES: EUTHANASIA

The organization has the following policies related to euthanasia:
    Our organization will never have an equine euthanized for space
    Our organization will have an equine euthanized upon the recommendation of the veterinarian if the equine is a threat to itself, other equines, or people
    Our organization will have an equine euthanized upon the recommendation of the veterinarian after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Disposal of the carcass is handled within 24 hours

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian

POLICIES: RE-HOMING

View Re-homing Agreement
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete a written contract which constitutes the agreement between our organization and the new owner
    Our organization will only re-home an equine to a location where another equine resides
    Potential adopters/purchasers must visit our organization and be observed with the equine on site
    Adopters/purchasers are NOT required to provide updates

Our organization has the following policies and procedures related to horses that need to be retired, are no longer able to contribute to the mission of the organization, and/or are no longer manageable:
    Equines may remain at our organization for their lifetimes
    Equines may be found suitable homes by our organization
    In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized upon the recommendation of the veterinarian
    In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized upon the recommendation of the veterinarian

The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
    The agreement reflects that any individual or organization in possession of the equine as of the date of the agreement and any time thereafter is bound to not sell the equine at auction for slaughter or allow the equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that will cause or allow the equine to be sold at auction for slaughter.
    The agreement states that should the adopter decide to re-home the equine, the adopter must grant the organization first right of refusal prior to the equine being placed into the possession of any individual or organization intending to take possession of the equine for any reason.
    The agreement states that re-homed equines cannot be bred
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year

Our organization requires references from the following:
    Veterinarian
    Farrier
    Personal/Other

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase) or less than one year

The average equine re-homing (adoption/purchase) fee received by your organization:
$201 to $500


Additional information about our rehoming policies and practices:
We will re-home a horse to first-time horse owners only if the prospective owner(s) personally visit the rescue and meet with rescue staff. The prospective owner(s) must visit/work with the horse under the direction and/or observation by rescue staff prior to adoption.

EQUINE CARE & SHELTER/FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 8
Our organization CURRENTLY uses satellite, overflow, foster, and/or outreach facilities which adhere to all the policies, procedures and practices of our organization or did in the previous year. Facility information is provided for the organization's main, satellite and overflow facilities.

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HPF Rescue-Rehab-Rehome
250 South Road Brentwood NH 03833
Currently operational
Total number of horses/equines currently involved with your programs, under your care, and/or owned by your organization at this facility: 24
Total number of horses at this facility NOT INCLUDING those counted above: 2
Maximum capacity of horses at this facility: 42

Does your organization own, lease or use a part of this facility? Lease

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     William Faria, Animal Control Officer Brentwood Police Department 1 Dalton Rd Brentwood, NH 03833 Phone: 604-642-8817 Email: aco@brentwoodpd.com

Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? No

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HPF Rescue-Rehab-Rehome

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Veterinarian Information
Veterinarian: Monika Calitri, DVM
Clinic Name: Seacoast Equine, PLLC
163 Winnicutt Road
Stratham   NH   03885
Phone: 603-834-1738

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Overview: HPF Rescue-Rehab-Rehome (*Main) Currently operational
Total acreage dedicated specifically to the horses: 20
Our organization has use of the following at this facility:
Structures/Barns: 6  Run-in sheds: 6
Pastures: 2  Paddocks/Pens/Turnout Areas: 8
Uncovered Outdoor Rings: 2  Covered Outdoor Rings: 0  Indoor Rings: 0




















Are the organization's rules, restrictions and warnings (signage) conspicuously posted in easily accessible locations?    Yes    
Are the organization's emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

Regarding all shelters where horses are housed including run-in sheds:
Do horses have assigned stalls in the barn/structure(s) or exclusively assigned shelter locations where they are separated from other horses with a barrier?    Yes    
How many hours per day, on average, are horses stalled or restricted to these sheltered exclusive shelter locations? 9-12
How often are the stalls/shelters cleaned, i.e., kept in good repair and free of standing water, accumulated waste, sharp objects and debris? 6-7 Days a Week
Do all stalls/shelters allow horses to lie down, stand up and turn around and provide protection from inclement weather (wind, sleet, rain, snow and extreme temperatures)?    Yes    
Are stalls/shelters kept in good repair, with adequate ceiling height, and free of standing water, accumulated waste, sharp objects and debris?    Yes    
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to allow free flow of air to control temperature, and humidity, and to prevent air stagnation?    Yes    
Is wiring inaccessible to horses and maintained for safety in all areas of facility?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to ensure safety in all areas of facility?     Yes    
How many hours per day, on average, are horses turned out:
    Equines are out 4 to 8 hours per day

The following describes the pastures at this facility:
    All pastures are fenced to prevent escape or injury
    Electric fencing is used; electric wires or tape fence are visibly marked
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures are rotated
    Pastures have natural protection for equines (i.e., trees)
    Pastures have man-made protection for equines (i.e., shelters)

The following describes the turnout areas other than pastures at this facility:
    All turnout areas are fenced to prevent escape or injury
    Electric fencing is used; electric wires or tape fence are visibly marked
    Turnout areas have man-made protection for equines (i.e., shelters)
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
    There is a practice in place to monitor equines overnight
    Hold Harmless signs are posted

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Equine Care/Emergency Preparedness: HPF Rescue-Rehab-Rehome (*Main) 2025 and 2024 This section is required.

Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Notebook or equivalent (technology not utilized)

The following items are consistent with our feed management plan and practices:
    Equines are provided with individualized feeding plans, including supplements, according to the equine's age, breed/type, condition, size, work level and any health issues, consisting of nutritious food provided in sufficient quantity and access to adequate natural forage, or be fed daily, or as recommended by the organization's veterinarian
    Feed plans are determined in consultation with a veterinarian
    Supplement plans are determined in consultation with a veterinarian
    Equines are fed grain in individual stalls
    Staff and/or volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The feed chart is centrally located and updated as needed
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of contaminants, debris and chemicals, protected from weather and other animals, and be positioned or affixed to minimize spillage.

Is clean, potable water available at all times for all equines, or if not at all times, at least twice daily?     Yes    

Hoof Care: How often is hoof care provided for each equine? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each equine? Annually and when an issue arises

Horse checks: How often are equines visually and physically checked by personnel at the facility? Every day or 6 days a week

Our organization has the following parasite and fly/insect control protocols in place, including remedies used to control flies and insects:
    Our organization follows the parasite control guidelines of our veterinarian, including fecal testing and de-worming
    Fly/Insect Control Remedies:
    Fly Traps and Tapes
    Fly Spray Repellent
    Fly Masks
    Fly Sheets

The following represent the biosecurity practices in place at facility:
    Our organization follows the biosecurity guidelines of our veterinarian
    Sick, affected and/or quarantined equines do not have contact with other equines or other animals
    Staff are trained in best practices related to biosecurity
    Hand sanitizers are available at all primary points of access to sick, affected and/or quarantined equines
    Footbaths are available at all primary points of access to sick, affected and/or quarantined equines
    Quarantine areas, such as stalls, aisle ways, paddocks, and common areas, are cleaned (and needed, disinfected) after conclusion of the quarantine.
    Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
    Equipment used by sick, affected and/or quarantined equines is not shared
    Equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
    Equines are not quarantined on arrival.

Additional information on biosecurity:
Quarantine of equines is done off-site prior to their arrival. By practice, we do not quarantine horses at our main facility. However, in the unlikely event that a horse presents with signs of a contagious illness, we have provisions to isolate them to contain the illness and follow the biosecurity protocols set by our veterinarian.

The following represent the manure removal practices in place at facility:
    Manure is stored in dumpster(s)
    Manure is hauled, sold or given away
    Our organization adheres to the manure management guidelines set by the state, local authorities, and/or our organization's veterinarian

The following steps are taken to help staff and volunteers readily identify each horse on the property:
    Equines are assigned the same exclusive stall/shelter location each day
    A notebook or binder with photos and information on each equine is easily accessible
    Equine photos and profiles are available on the website
    Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
    Saddles are shared
    Saddle pads are shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
     Halters are shared
    Tack is cleaned only when needed
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when an equine's body condition changes
    Tack is assessed for fit by trained personnel when an equine's disposition changes
    Helmets are shared

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Emergency Preparedness: HPF Rescue-Rehab-Rehome: *Main This section is required.
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility maintains appropriate liability and/or workers' compensation insurance
    The organization has a written emergency preparedness/safety plan (EPP)
The written EPP addresses the following areas:
    Local fire department and/or the state's emergency planning department procedures
    Medical emergencies for clients, staff, and volunteers
    Medical emergencies for equines
    Power outages
    Fire
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Protocols to notify emergency personnel


The facility follows the specific procedures to help PREVENT emergency situations:
    Smoking is strictly prohibited
    NO SMOKING signs are posted prominently
    Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
    Aisles and doorways are kept clear

How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Not at all/NA
Fence lines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Not at all/NA
Review of safety protocols with volunteers are conducted: Not at all/NA
The Emergency Preparedness Plan is reviewed and updated: Annually

Equine Transportation: 4= Onsite: 1 (0 + 1) + Offsite: 3
2-horse van/trailer with truck:
    1 Access offsite;
3-horse van/trailer with truck:
    
4-horse van/trailer with truck:
    
6-horse van/trailer with truck:
    1 Access onsite but not owned  1 Access offsite;
8-horse van/trailer with truck:
    
10-horse van/trailer with truck:
    1 Access offsite;

GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING

Financial Reporting
Budget:  $100K to $500K
Equine Budget:   $150K to $250K
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Compilation
Type of IRS Filing (990, 990-EZ, 990-N): 990


Governing Body:
Board meetings per year:  12
Number of Board Members:  8  Number of Voting Board Members:  8

Board Compensation:
Is the Board Chair compensated?  No  Is the Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board, Staff or Program Participants related to each other through family or business relationships? No

Board/Staff Affiliations:
Are any Board members providing services to your organization or compensated by your organization, or are any Board members or staff members associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization.
Founding Director, Phyllis Elliott, serves as President on the board and owns the facility where programs are conducted and horses are housed. We have a signed lease with her and her husband. They do not charge us any fee for the lease of their property.

Conflict of Interest:
Does your organization have a written conflict of interest policy that ensures that any compensated board member is a NON-VOTING (Independent) board member or that any compensated board member or any board member related to a compensated staff member, independent contractor, or any related board members, or any individual or organization that might benefit from a board decision, abstains from voting on issues impacting such compensation and requires officers, directors or trustees, and key employees to disclose at least annually in writing interests that could give rise to conflicts?  Yes


Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable:  Registered charity with the NH Charitable Trusts Unit, reporting due/submitted 5/15/24
     Livestock dealer's license, expires 4/30/25
     Accredited member of the Thoroughbred Aftercare Alliance, achieved on 11/17/23

Organization documents available on our website:
    None

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Adoption/Foster Agreement
    Bylaws


Staff & Volunteers:
Chief Staff Officer (CSO):  Phyllis Elliott, Founding Director
Employees/Independent Contractors:   Full-Time:  1  Part-Time:  3  Volunteers:  15
Staff Recruitment, Screening and Training processes including employees and independent contractors:
    Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
    Staff and/or contractors are required to provide Emergency Medical Information
    Staff and/or contractors provide parent/guardian information if applicable
    Staff and/or contractors have a written job description
    Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
    Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Staff and/or contractors receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
    One or more staff members or contractors are trained in equine first aid

Volunteer Recruitment, Screening and Training processes:
    Volunteers required to complete a Liability Release/Hold Harmless Agreement
    Volunteers are required to provide Emergency Medical Information
    Volunteers provide parent/guardian information if applicable
    Volunteers are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Volunteers receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills

Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
We have one full-time employee. We also have seasonal part-time employees for our summer camp program. In 2024, we had 2 summer employees.