MISSION & PROGRAMS

Mission:
Rainbow Meadows Equine Rescue and Retirement, Inc. is dedicated to serving the equine companions who have so loyally served us by offering a safe and peaceful refuge for abused, neglected, discarded horses, which it actively rehabilitates and adopts out to caring homes.

Our organization provides programs involved with equine rescue, adoption & retirement
Our organization provides outreach and/or public education programs involving horses.
100% of our total programs and services are equine-related.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
Our organization CURRENTLY uses satellite, overflow, foster, and/or outreach facilities which adhere to all the policies, procedures and practices of our organization or did in the previous year. Facility information is provided for the organization's main, satellite and overflow facilities.
Summary of organization's recent accomplishments, goals, strategies to achieve the goals, and capabilities to meet the goals, including its long-term plans to sustain its programs:
At Rainbow Meadows, one of the things we pride ourselves on is our Safety Net Program. This program aims to protect all horses who have ever been a member of our herd. In December of 2024, we experienced this program in full swing. In less than a week, we had 8 horses returned to our rescue. 7 of the returned horses were coming back from a summer camp program that was being shut down, and many of those horses had been with the camp for more than 5 years. 1 other horse was returned at the same time due to the adopter having medical issues and being unable to provide care for the horse. Without this program in place, these horses would have had an uncertain future. We made a promise to all these horses when they came to the rescue that they would be safe forever, and our safety net program is how we plan to keep that promise.
     
     In March of 2024, one of the horses in our herd, Baron, presented with a very unusual issue discovered during a routine exam in advance of vaccinations: he had a heart rate 3 times above the resting average for any horse. With the help of Kansas State University Veterinarians, in consultation with a leading cardiologist at Cornell, it was determined that his heart abnormality was very unique and only two options existed: euthanasia or referral to Cornell University of Veterinary Medicine for life-saving treatment. We elected referral regardless of the expense to give him a chance at life. Baron is only the second horse in the world to be diagnosed with this specific medical condition, a rare cardiac anomaly that is causing a misfiring of electrical signals to his heart. He is currently being closely observed while they establish a surgical intervention to fix this anomaly. We are incredibly hopeful, but we also understand that he is only the second horse in the world to undergo this procedure.
     
     In 2024, we worked extensively on community engagement. We have built a partnership with Jobs For America's Graduates- Kansas (JAG-K). This is an elective class for students from the middle school and high school levels across Kansas. In this class, they learn skills to become more successful adults. Part of their curriculum is seeing non-traditional jobs in action. We have had the honor of inviting multiple classes from the local high schools and middle schools to come see what we do at the rescue and learn more about equine welfare.
     
     For younger students, we have our “Read to Our Rescues” program. This program targets kids ages 8-10. We invite 3rd-5th-grade classes to the rescue, and they get to read our self-published and self-illustrated book “A Win for Win.” This story details the rescue and growth of a horse named Winrischa, who was a resident at Rainbow Meadows from 2009 (rescue) until 2015 (adoption). We invite the students out to watch us bring in the horses for morning feed, then they get to station themselves in the barns to read to the horses while the horses enjoy their breakfast.
     
     
     Goals
     Continue our Safetynet program, increase community involvement, and keep helping horses in need
     One of our biggest strategies for achieving our goals is backing products that we believe in. For the last several years, we have been distributors for a feed called Thrive. Due to recent changes, Thrive is no longer being produced, but we have found another feed that has all the ingredients we like and is not super processed. This feed is called Haystacks. We are the only distributor in the Midwest for this feed and are very excited for this opportunity for growth.
     Remaining as a resource for law enforcement across Kansas when animal abuse and neglect require legal intervention.
     We would like to continue increasing our community engagement through the read to the rescues program, JAG-K, and possibly bringing back our discontinued program, Emanon’s promise.
     long-term plans to sustain its programs
     
     Our long-term plans for continuing our goals include growing our group of dedicated staff and continuing to bring in and train new volunteers. We will be continuing to grow our presence in our fundraising, especially in this time of economic uncertainty.



Please describe what steps your organization takes to ensure that:
1) all interactions between your equines and people are mutually beneficial and conducted in accordance with the Guidelines for Human-Equine Interactions stated below;
2) all equines in the care of our organization and/or equines that participate in the organization's program have access to clean drinking water at all times; nutritious food in sufficient quantity, including natural forage such as pasture grass and/or hay; appropriate veterinary, farrier, and dental care; shelter and protection from the weather; sufficient safe space to move around comfortably on a daily basis; and daily opportunity to freely interact and have contact with other equines:

All volunteers are trained in protocols to keep horses and humans safe. Our volunteers are the very core of our organization. They learn all the components of horse care, from how much water horses need to drink and how often the troughs need to be cleaned to handling and preparing the horses for the vet or farrier. Our horses are not utilized in any fashion as toys or tokens. All interactions occur to facilitate socialization and training, which will benefit the equine into its future.
     
     Out on pasture, horses have access to two 150-gallon tanks, which are checked twice a day and dumped, scrubbed, and refilled as needed. They also have access to three automatic waterers. The feeding area has access to one 150-gallon tank and two automatic waterers. They also have free access to white salt licks, which ensures the horses have the drive to drink water and stay hydrated.
     
     Horses have 24/7 access to prairie hay; at night, they are turned out on native prairie grass. They are also fed a forage-based concentrate called Haystack Feeds Special Blend. They are also fed ADM GroStrong to fill in any vitamin or mineral deficiencies that may exist in their diet.
     
     Appropriate veterinary, farrier, and dental care:
     All horses receive annual vaccinations and Coggins testing in the spring. Dental care is done at least once a year unless a horse has a recurring issue. Our farrier is scheduled to come out every 5-8 weeks, depending on the time of the year. Many of our staff members are also cross-trained for farrier work and do provide that service on an as-needed basis.
     
     Shelter and protection from the weather:
     Horses have access to a large run-in shelter. There is also natural protection out in the pasture. When they come in for feed in the morning, they can also be sheltered in their stalls for temporary relief if the weather is harsh.
     
     The horses have access to roughly 50 acres of the property consistently. Due to current drought conditions, we are preserving our pastures through strict rotational grazing. All horses have the chance to interact together as much as they want during the day, as we run a mixed herd of an estimated 40 horses of all ages.

Equine Transition Services:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     We provide a safe and peaceful refuge for abused, neglected, discarded equines of all breeds. We then rehabilitate the equine(s). Rehabilitation includes re-feeding, socializing and the appropriate training needed for each equine. We provide adoption with an administrative fee.
Overview of our programs involved with providing outreach and/or public education programs involving horses:
     We have a Thrive Feed distribution program and offer Thrive feed across KS and MO.
     We have a Train the Trainer program were we train people to train horses free of charge.
     We provide statewide support of law enforcement for equine seizures.
     We provide leadership for the Kansas Horse Education and Resource Team (K-HEART)which offers education and resources to community leaders/law enforcement as it relates to equid welfare.
     We host various community and school groups throughout the year to provide education regarding equid welfare.
     We provide a training ground for Kansas State University 4th year Veterinary students where they can access various breeds, ages and temperaments giving them excellent experiences.
     Newly offering a Read to our Rescues program inviting local 3rd-5th grade kids to visit the rescue and read a self-published book (A Win for Win)to our residents during their AM feeding time.

Research/Medical Use of Equines:
Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine. 

Religious Affiliation:
Our organization does not promote religious education, religious purposes, or a specific religious faith or use donations for religious education or religious purposes; require participants to be of a certain faith; require participation in religious, instruction, activities or services; or require participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered. 

Auction Donation:
Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter. 

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POLICIES: INTAKE, ASSESSMENT & TRAINING

Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
    The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
    The owner completes an application/contract which constitutes the agreement between the owner and our organization when the equine is acquired from the equine's owner other than by purchase from an auction or kill pen, or by seizure or by abandonment
    The owner is financially responsible for the shipping of the equine to and from the organization
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations

Trial Period: Check all that apply:
    Equines are not taken on trial

Upon intake, the organization has the following quarantine policy in place:
    The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time

The typical length of quarantine is:   10 to 20 days

Following arrival of the equine at the facility, the following is performed:
    Physical examination to include temperature, pulse and respiration by a veterinarian upon arrival
    Physical examination to include temperature, pulse and respiration by a trained staff member upon arrival
    A Henneke Body Conditioning Score or other body conditioning score is assigned by a veterinarian upon arrival
    Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Lunging
    Loading onto and unloading off a trailer
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Clipping
    Tolerance to multiple handlers at the same time

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
    Physical examination by a veterinarian at least annually
    The Henneke Body Condition score or other body conditioning score is updated at least annually by the veterinarian
    Vaccinations are administered at least annually
    Photographs are taken of each equine annually and kept with the equine's health records
    Equines at our facility may be treated by an equine chiropractor
    Equines at our facility may be treated by an equine acupuncturist
    Equines at our facility may be treated by an equine massage therapist

Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
    Our organization evaluates at least annually and maintains a written record of the weight-carrying and workload limitations for each equine that is ridden

The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
    Equine age, weight, breed, body condition, fitness, balance, health and soundness
    Size, shape, condition and angle of the hooves
    Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
    Weight and proper fit of the saddle and other equipment
    Terrain and footing in the working environment
    Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
    Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
    Temperature and/or weather conditions
    Seasonal impact on the equines' workload and weight-carrying capabilities and limitations


Horses provided formal training (groundwork or riding):   As needed; no set schedule

Additional information about our intake, assessment & training policies and practices:
Rainbow Meadows uses the Henneke BCS scale upon admission in concert with actual scale weights. Weights are tracked no less than 4 times a year and nutritional plans are developed in accordance with actual scale weights rather than the subjective Henneke scale.

POLICIES: BREEDING

The organization has the following policies related to breeding and stallions:
    Our organization does not conduct breeding of equines owned or under the care of our organization.
    Our main facility where our organization conducts its programs does NOT breed equines.

Additional information about our breeding policies and practices:
We do not allow any breeding. All our males are castrated and if any adopted mares are bred then they along with the offspring have to be returned.

POLICIES: EUTHANASIA

The organization has the following policies related to euthanasia:
    Our organization will never have an equine euthanized for space
    Our organization will have an equine euthanized upon the recommendation of the veterinarian if the equine is a threat to itself, other equines, or people
    Our organization will have an equine euthanized upon the recommendation of the veterinarian after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Euthanasia is done at the veterinarian's facility
    Disposal of the carcass is handled within 24 hours

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian
    Veterinary student under the supervision of a licensed veterinarian

POLICIES: RE-HOMING

View Re-homing Agreement
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete a written contract which constitutes the agreement between our organization and the new owner
    Our organization will only re-home an equine to a location where another equine resides
    Potential adopters/purchasers must visit our organization and be observed with the equine on site
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing an equine
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the equine to the adopter/purchaser's facility

Our organization has the following policies and procedures related to horses that need to be retired, are no longer able to contribute to the mission of the organization, and/or are no longer manageable:
    Equines may remain at our organization for their lifetimes
    Equines may be found suitable homes by our organization
    In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized upon the recommendation of the veterinarian
    In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized upon the recommendation of the veterinarian

The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
    The agreement states that the re-homed equine CANNOT be sold, adopted, transferred, auctioned, released, given away, or otherwise placed into the possession of another individual or organization under any circumstances and must be returned to our organization should the adopter decide that he/she is no longer able, or no longer wishes, to care for the equine.
    The agreement reflects that any individual or organization in possession of the equine as of the date of the agreement and any time thereafter is bound to not sell the equine at auction for slaughter or allow the equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that will cause or allow the equine to be sold at auction for slaughter.
    The agreement states that re-homed equines cannot be bred
    The agreement states that if there is any breach of contract the equine must be returned to our organization
    The agreement states that our organization reserves the right to make unannounced visits
    The agreement states that our organization reserves the right to make scheduled visits
    The agreement states that adopters/purchasers can return an equine to our organization free of charge
    The agreement states that adopters/purchasers can return an equine to our organization for a fee
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for as long as the adopter/purchaser is responsible for the care of the equine

Our organization requires references from the following:
    Personal/Other

Transfer of ownership occurs:   Our organization retains ownership of the equine for its lifetime

The average equine re-homing (adoption/purchase) fee received by your organization:
$501 to $750


Additional information about our rehoming policies and practices:
For further clarification, Rainbow Meadows retains ownership of all adopted horses. An adopter is not permitted to sell, trade, lease or give away any horse. If the adopter can no longer care for the horse, the adopter will return the horse to Rainbow Meadows, however, in the event of the dissolution of Rainbow Meadows, we have chosen to use "may return" and not to use the word 'must return' in our contract. If the rescue elects to close, an amendment to the contract will be initiated, awarding ownership to the adopter(s).

EQUINE CARE & SHELTER/FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 3
Our organization CURRENTLY uses satellite, overflow, foster, and/or outreach facilities which adhere to all the policies, procedures and practices of our organization or did in the previous year. Facility information is provided for the organization's main, satellite and overflow facilities.

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Rainbow Meadows Equine Rescue & Retirement, Inc. - JC
4768 Highway K157 Junction City KS 66441
Currently operational
Total number of horses/equines currently involved with your programs, under your care, and/or owned by your organization at this facility: 27
Total number of horses at this facility NOT INCLUDING those counted above: 14
Maximum capacity of horses at this facility: 50

Does your organization own, lease or use a part of this facility? Lease

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Sheriff Department of Geary County 826 N Franklin St Junction City KS 66441 785-238-2261

Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? No

The property/facility owner owns 8 horses that are housed on the property and are co-mingled with the rescue and retirement herd. They are utilized to assist with training of rescue horses and helping us in our Train the Trainer program, where we teach volunteers how to handle horses safely and effectively. There are currently 6 horses that have been adopted to volunteers who are boarded on the property.

All of our volunteers and staff members sign a statement of understanding upon joining our organization that Rainbow Meadows has a non-smoking, (including vape and e-cigarette), non-drinking, non-chewing and non-drug policy on its property. Additionally, when guests arrive at RM they enter our facility through the office were all visitors are advised of the same policies listed above.

Pasture Management Procedure
Rainbow Meadows is located in the heart of the Flint Hills of Kansas. The organization leases 160 acres of native prairie pasture.
Also, there are small paddock-sized spaces which are utilized as dry lots.
Dry lots- Dry lots are cleaned twice per day, with all manure and urine-soaked hay sequestered to a large concrete compost area
Pastures- Native prairie pastures in the Flint Hills are “littered” with rocky outcroppings throughout. In addition, the native prairie grasses are more vibrant and healthy without fertilization or overseeding.
In limited areas where pasture mowing can occur, it is generally mowed in the fall in anticipation of the next year's growing season. However, there are limited areas where mowing does contribute to weed and brush control.

Maintenance of Turnout Areas
Dry lots- Dry lots are cleaned twice per day, with all manure and urine-soaked hay sequestered to a large concrete compost area. After we have a significant weather event, we drag the dry lots.
Our turnouts consist of 50-acre pastures, due to the terrain of the Flint Hills and the size of the pastures, manure removal and dragging are not applicable in our large pastures. This is standard for the region.

Weather Plan
With the location of Rainbow Meadows, the only weather-related issue that we deal with is tornadoes. Due to that, we have a firm procedure of shelter in place. If we have time, we will open all of the gates to allow the horses to find their safety. For humans, there is an underground tornado shelter located in the headquarters building.

Fire Safety
No horses are housed in barns. Smoke alarms and fire extinguishers are located in all areas where people congregate.

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Rainbow Meadows Equine Rescue & Retirement, Inc. - JC

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Veterinarian Information
Veterinarian: Dr Chris Blevins
Clinic Name: Veterinary Health Center K-State
1800 Denison Ave
Manhattan   KS   66506
Phone: 785-532-5690

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Overview: Rainbow Meadows Equine Rescue & Retirement, Inc. - JC (*Main) Currently operational
Total acreage dedicated specifically to the horses: 155
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 7
Pastures: 5  Paddocks/Pens/Turnout Areas: 2
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 1  Indoor Rings: 0
































Are the organization's rules, restrictions and warnings (signage) conspicuously posted in easily accessible locations?    Yes    
Are the organization's emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

Regarding all shelters where horses are housed including run-in sheds:
Do horses have assigned stalls in the barn/structure(s) or exclusively assigned shelter locations where they are separated from other horses with a barrier?    Yes    
How many hours per day, on average, are horses stalled or restricted to these sheltered exclusive shelter locations? 0-3;
How often are the stalls/shelters cleaned, i.e., kept in good repair and free of standing water, accumulated waste, sharp objects and debris? 6-7 Days a Week
Do all stalls/shelters allow horses to lie down, stand up and turn around and provide protection from inclement weather (wind, sleet, rain, snow and extreme temperatures)?    Yes    
Are stalls/shelters kept in good repair, with adequate ceiling height, and free of standing water, accumulated waste, sharp objects and debris?    Yes    
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to allow free flow of air to control temperature, and humidity, and to prevent air stagnation?    Yes    
Is wiring inaccessible to horses and maintained for safety in all areas of facility?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to ensure safety in all areas of facility?     Yes    
How many hours per day, on average, are horses turned out:
    Equines are out 24/7 except they are brought in to feed

The following describes the pastures at this facility:
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    A dedicated staff person(s) is responsible for pasture management
    All pastures are fenced to prevent escape or injury
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures are rotated
    Pastures have natural protection for equines (i.e., trees)
    Pastures have man-made protection for equines (i.e., shelters)

The following describes the turnout areas other than pastures at this facility:
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Electric fencing is used; electric wires or tape fence are visibly marked
    Turnout areas have man-made protection for equines (i.e., shelters)
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
    There is a practice in place to monitor equines overnight
    By Appointment Only signs are posted.
    No Trespassing signs are posted
    Hold Harmless signs are posted
    Entrance gates are locked at night
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
    The perimeter of the property is fully fenced

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Equine Care/Emergency Preparedness: Rainbow Meadows Equine Rescue & Retirement, Inc. - JC (*Main) 2025 and 2024 This section is required.

Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Onsite computer with onsite backup storage system
    Onsite computer with cloud-based backup storage system
    The organization utilizes its own system to maintain records

The following items are consistent with our feed management plan and practices:
    Equines are provided with individualized feeding plans, including supplements, according to the equine's age, breed/type, condition, size, work level and any health issues, consisting of nutritious food provided in sufficient quantity and access to adequate natural forage, or be fed daily, or as recommended by the organization's veterinarian
    Equines are fed grain in individual stalls
    Staff and/or volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The feed chart is centrally located and updated as needed
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of contaminants, debris and chemicals, protected from weather and other animals, and be positioned or affixed to minimize spillage.
    Medications are kept in a secure area

Is clean, potable water available at all times for all equines, or if not at all times, at least twice daily?     Yes    

Hoof Care: How often is hoof care provided for each equine? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each equine? Annually and when an issue arises

Horse checks: How often are equines visually and physically checked by personnel at the facility? Every day or 6 days a week

Our organization has the following parasite and fly/insect control protocols in place, including remedies used to control flies and insects:
    Our organization follows the parasite control guidelines of our veterinarian, including fecal testing and de-worming
    Fly/Insect Control Remedies:
    Fly Traps and Tapes
    Fly Spray Repellent
    Fly Masks

The following represent the biosecurity practices in place at facility:
    Our organization follows the biosecurity guidelines of our veterinarian
    Sick, affected and/or quarantined equines do not have contact with other equines or other animals
    Staff are trained in best practices related to biosecurity
    Volunteers are trained in best practices related to biosecurity
    A specific individual is trained and assigned to care for sick, affected and/or quarantined equines
    Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
    Hand sanitizers are available at all primary points of access to sick, affected and/or quarantined equines
    Footbaths are available at all primary points of access to sick, affected and/or quarantined equines
    Manure and bedding from sick, affected and/or quarantined equines is removed from the facility - not put in open air piles, and not spread on pastures
    Quarantine areas, such as stalls, aisle ways, paddocks, and common areas, are cleaned (and needed, disinfected) after conclusion of the quarantine.
    Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
    Equipment used by sick, affected and/or quarantined equines is not shared
    Equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
    Latex gloves, or equivalent gloves, are worn when working with sick, affected and/or quarantined equines

Additional information on biosecurity:
Rainbow Meadows does not admit horses from Kill Pens, Auctions, or horses who are knowingly ill. All horses who are admitted to the facility are housed in a quarantine barn that is greater than 500 feet from where our herd is managed. Because Rainbow does not admit horses who are knowingly ill, our manure management practices stay the same. Hand sanitizer is available for use in a central location, which is the primary point of access for all volunteers and staff.

The following represent the manure removal practices in place at facility:
    Manure is piled in an area where equines are not located
    Manure is hauled, sold or given away
    Manure piles are composted or spread on pastures
    Our organization adheres to the manure management guidelines set by the state, local authorities, and/or our organization's veterinarian

The following steps are taken to help staff and volunteers readily identify each horse on the property:
    Equines are assigned the same exclusive stall/shelter location each day
    Name plates are located on the stall/shelter location
    Photos are located on the stall/shelter location
    Equine photos and profiles are available on the website
    Staff/volunteers are provided training on conformation, markings, colors, and breeds
    Team leaders work with new staff/volunteers until they are able to identify the equines

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
    Saddles are shared
    Saddle pads are shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
    Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
     Halters are shared
    Tack is cleaned only when needed
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when an equine's body condition changes
    Tack is assessed for fit by trained personnel when an equine's disposition changes
    Helmets are shared
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.

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Emergency Preparedness: Rainbow Meadows Equine Rescue & Retirement, Inc. - JC: *Main This section is required.
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
    Emergency phone numbers are posted prominently
    The facility owns or has access to a generator
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility collects and maintains medical information from staff, volunteers, and clients
    The facility maintains appropriate liability and/or workers' compensation insurance

The facility follows the specific procedures to help PREVENT emergency situations:
    Smoking is strictly prohibited
    Hay is stored away from permanent or temporary structures where equines are stalled
    Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
    Aisles and doorways are kept clear
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Semi-annually
Fence lines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Semi-annually
Review of safety protocols with volunteers are conducted: Semi-annually
The Emergency Preparedness Plan is reviewed and updated: Annually

Equine Transportation: 2= Onsite: 2 (0 + 2) + Offsite: 0
2-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
3-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
6-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse van/trailer with truck:
    0 Owned onsite  2 Access onsite but not owned  0 Access offsite;
10-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;

GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING

Financial Reporting
Budget:  $100K to $500K
Equine Budget:   $100K to $150K
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Compilation
Type of IRS Filing (990, 990-EZ, 990-N): 990


Governing Body:
Board meetings per year:  5
Number of Board Members:  5  Number of Voting Board Members:  5

Board Compensation:
Is the Board Chair compensated?  No  Is the Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board, Staff or Program Participants related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board, Staff member and/or Program Participant.
The Executive Director and the Business Manager are husband and wife. 2 board members are sisters and 2 board members are husband and wife.

Board/Staff Affiliations:
Are any Board members providing services to your organization or compensated by your organization, or are any Board members or staff members associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization.
The Executive Director owns the facility where programs are conducted.

Conflict of Interest:
Does your organization have a written conflict of interest policy that ensures that any compensated board member is a NON-VOTING (Independent) board member or that any compensated board member or any board member related to a compensated staff member, independent contractor, or any related board members, or any individual or organization that might benefit from a board decision, abstains from voting on issues impacting such compensation and requires officers, directors or trustees, and key employees to disclose at least annually in writing interests that could give rise to conflicts?  Yes


Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable:  GFAS verified
     Registered with the state of Kansas

Organization documents available on our website:
    Adoption/Foster Agreement

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Adoption/Foster Agreement
    Volunteer Handbook
    Staff Handbook
    Bylaws


Staff & Volunteers:
Chief Staff Officer (CSO):  Karen Everhart MEd, Executive Director
Employees/Independent Contractors:   Full-Time:  1  Part-Time:  1  Volunteers:  50
Staff Recruitment, Screening and Training processes including employees and independent contractors:
    Prospective staff/independent contractors complete a written application/agreement
    Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
    Staff and/or contractors are required to provide Emergency Medical Information
    Staff and/or contractors provide parent/guardian information if applicable
    Staff and/or contractors have a written job description
    Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
    Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Staff and/or contractors receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
    The organization provides a handbook to every member of the staff, including employees and/or independent contractors serving in staff positions;
    One or more staff members or contractors are trained in CPR and human first aid
    One or more staff members or contractors are trained in equine first aid

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application/agreement
    Volunteers required to complete a Liability Release/Hold Harmless Agreement
    Volunteers are required to provide Emergency Medical Information
    Volunteers provide parent/guardian information if applicable
    Volunteers are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Volunteers receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Volunteers are assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
    Volunteers are subject to Random Drug Screening

Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
Karen and David are both full-time volunteers but hold high-level positions at the rescue. Karen is the Executive Director and David is the Business Manager and on the website.