EQUINE WELFARE NETWORK PROFILE
Promise Landing Farm, Inc
https://www.promiselandingfarm.org/
Promise Landing Farm, Inc
16900 Clagett Landing Rd
UPPER MARLBORO, MD 20774
Mailing Address:
16900 Clagett Landing Rd
UPPER MARLBORO, MD 20774
Phone: 301-249-2971 MAKE AN INQUIRY
View our WEBSITE
View our GUIDESTAR PROFILE
EIN: 83-1049305Founded: 2019
Profile Last Updated June 21, 2024
Public Charity
2024
The Guardian Seal of Transparency is awarded annually to recognize an organization's commitment to transparency and accountability by their willingness to make comprehensive data about their programs, horse care practices, and governance available for public scrutiny. The Guardian Seal of Transparency is NOT an endorsement.
Awarded Annually
Last Updated: June 21, 2024
Last Updated: June 21, 2024
MISSION & PROGRAMS
Mission:Promise Landing Farm is a creative engine for inclusivity, engaging community members with and without special needs in meaningful interactions with each other and their equine partners to foster a community where everyone is valued and included.
Our organization conducts Equine Assisted Services in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS).
Our organization provides community outreach and/or public education programs involving horses.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
100% of our total programs and services are equine-related.
Our organization CURRENTLY uses satellite, overflow, foster, and/or outreach facilities which adhere to all the policies, procedures and practices of our organization. Facility information is provided for the organization's main, satellite and overflow facilities.
Summary of organization's recent accomplishments, goals, strategies to achieve the goals, and capabilities to meet the goals, including its long-term plans to sustain its programs:
In 2023, Promise Landing Farm provided more than 3000 hours of equine-assisted services to 160 participants. More than 135 volunteers contributed over 4200 hours of service, a contribution of time valued at more than $145,000. We also hosted our first-ever fundraising gala, which netted $60,000 for horse care and program costs and introduced a new community of supporters to our program and facility.
We provide EAS services to more participants than the number of clients we have because we host multiple events and organizations throughout the year. We had a Jude House event with 18 participants, Scouting America formerly Boy Scouts of America with 10 participants, Maryland Family Resource had 10 participants, Access Adventure had 6 participants, the Spring Horse Show had approximately 40 participants, the PVDA show had 40 participants and Maryland Adaptive Day filled our barn with many community sponsors.
Even with the rapid expansion of our programs, Promise Landing Farm maintains a waiting list for our services. In 2024 our overarching goal is to build organizational capacity so we can take the next step to serve more members of our community without compromising the safety and happiness of our horses, participants, volunteers, and staff. To that end we are investing in our herd, pursuing the right next horses to add to our program and introducing them to equine-assisted services in a compassionate manner. We are also investing in our staff, providing continuing education to help them best serve our clients and achieve new certifications. We are also working with several volunteers who are interested in pursuing instructor certification, which will allow us to teach more lessons in the future. And we are investing considerable time in our development infrastructure, to allow us to build the relationships and raise the funds to continue providing high-quality services to our community.
Please describe what steps your organization takes to ensure that:
1) the interactions between your equines and people are mutually beneficial and conducted in accordance with the Guidelines for Human-Equine Interactions stated below;
2) all equines in the care of our organization and/or equines that participate in the organization's program have access to clean drinking water at all times; nutritious food in sufficient quantity, including natural forage such as pasture grass and/or hay; appropriate veterinary, farrier, and dental care; shelter and protection from the weather; sufficient safe space to move around comfortably on a daily basis; and daily opportunity to freely interact and have contact with other equines.
Promise Landing Farm conducts all equine-assisted services in accordance with the Guidelines for Human-Equine Interactions. Students and volunteers are taught to consider the horse's needs and point of view from their first visit to the farm. Individuals leading programming are credentialed by PATH International or directly supervised by a credentialed professional and abide by PATH's Code of Ethics. As a PATH Intl Premier Accredited Center, all activities are conducted in accordance with PATH standards, which place a high value on safety for both equines and humans.
Promise Landing Farm provides high-quality care for our equines, and this care is verified by annual state and county licensing visits as well as periodic PATH Intl Premier Accreditation site visits. All equines have stalls where they are fed separately, and all equines receive daily group turnout (unless an unusual situation occurs, such as injury, severe weather, etc.). Diets are forage-first and supplemented with commercial feed products, supplements, and/or medications as needed to maintain body condition and achieve optimal health. Water is always available, both inside and out. Our equine care team includes professional support from our veterinarians, farrier, dentist, saddle fitters, bodyworkers, and nutritionist in addition to our highly qualified staff who provide daily care with the support of volunteers.
Equine Assisted Services (EAS):
Our organization provides the following Equine Assisted Services (EAS):
Therapeutic Mounted Services
Therapeutic Unmounted Services
Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology
5: Total number of Equine Assisted Service Providers at Promise Landing Farm
3: Total number of Equine Assisted Service Providers at Promise Landing Farm at the Melwood Recreation Center
1. Brooke Grove
FACILITY PARTICIPATION:
Promise Landing Farm
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH Intl CTRI
PATH Intl ESMHL
USEF Para-Dressage Coach (bronze level)
2. Caitlin Martin
FACILITY PARTICIPATION:
Promise Landing Farm at the Melwood Recreation Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH Intl CTRI
3. Emily Hanna
FACILITY PARTICIPATION:
Promise Landing Farm
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH Intl CTRI (certified therapeutic riding instructor)
4. Janis Clifton
FACILITY PARTICIPATION:
Promise Landing Farm
Promise Landing Farm at the Melwood Recreation Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH Intl CTRI
PATH Intl ESMHL
PATH Intl Mentor
5. Jessie Rilee
FACILITY PARTICIPATION:
Promise Landing Farm
RELATIONSHIP: Independent Contractor
SERVICES PROVIDED:
Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology
DEGREES, LICENSES AND/OR CERTIFICATIONS
Occupational Therapist (OTR/L)
PATH Intl CTRI
6. Natalie Claman
FACILITY PARTICIPATION:
Promise Landing Farm at the Melwood Recreation Center
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH Intl CTRI
7. Wendy Gast
FACILITY PARTICIPATION:
Promise Landing Farm
RELATIONSHIP: Employee
SERVICES PROVIDED:
Therapeutic Mounted Services
Therapeutic Unmounted Services
DEGREES, LICENSES AND/OR CERTIFICATIONS
PATH Intl CTRI
PATH Intl ESMHL
Overview of our programs involved with providing EAS to individuals with special needs:
Our adaptive horsemanship program is dedicated to teaching horsemanship and riding skills that promote independence, intellectual engagement, and physical strength to individuals with disabilities. Our lesson plans are adapted to fit each individual’s unique goals and needs. Riding skills begin with the basics and follow a specific and sensible progression to create balanced and well rounded riders.
Every lesson is taught with an emphasis on communication, task analysis, specific praise, and lots of how’s and why’s to ensure understanding and to build upon cognitive skills. With these criteria in mind, lesson plans are designed weekly with a focus around one or two riding skills and will include games and activities to reinforce the skill, as well as opportunities for social interaction among riders.
Riders of all needs and capabilities are welcome at PLF. PLF strives to create an inclusive atmosphere open to riders of all abilities, where physical, emotional, and social needs can be met. We find lessons on horseback are extremely beneficial for students working on skills including assertiveness, emotional awareness, empathy, stress tolerance, problem-solving, self-actualization, independence, self-esteem, social responsibility, interpersonal relationships, body awareness, balance, and muscle tone. We encourage our riders to participate throughout our facility, join social groups and clubs, and be active members of the community.
A dually certified occupational therapist/therapeutic riding instructor provides occupational therapy services in the equine environment, sometimes incorporating equine movement as a treatment strategy, on a limited basis.
Community Outreach and/or Public Education:
Promise Landing Farm offers a community riding program for individuals with and without disabilities who do not require volunteer support to safely participate with equines. At present participants are mostly members of our volunteer corps, and activities are primarily mounted with some unmounted instruction.
The state of Maryland has a mandatory community service requirement for high school graduation, and we are able to sign off on those student service learning hours, as well as a variety of other situations in which community service hours might need verification.
Research/Medical Use of Equines:
Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine.
Religious Affiliation:
Our organization does not promote religious education, religious purposes, or a specific religious faith or use donations for religious education or religious purposes; require participants to be of a certain faith; require participation in religious, instruction, activities or services; or require participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered.
Auction Donation:
Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter.
EQUINE ASSISTED SERVICES CENSUS
Promise Landing FarmEquine Assisted Services (EAS)
| 2023 EAS Operations - EAS Providers: 5 | Mounted Only | Unmounted Only | Both Mounted & Unmounted | Total |
| Horses/Equines participating in EAS programs at this facility | ||||
| Number of horses/equines aged under 3 | 0 | 0 | 0 | 0 |
| Number of horses/equines aged 3-8 | 0 | 0 | 0 | 0 |
| Number of horses/equines aged 9-14 | 0 | 0 | 1 | 1 |
| Number of horses/equines aged 15-20 | 0 | 0 | 3 | 3 |
| Number of horses/equines Over 20 | 0 | 0 | 5 | 5 |
| Total number of horses/equines participating in EAS programs at this facility | 0 | 0 | 9 | 9 |
| Mounted | Unmounted | |||
| Number of hours per day each horse works | 2 | 1 | ||
| Number of days per week each horse works | 5 | 5 | ||
| Clients participating in EAS programs at this facility | Mounted Only | Unmounted Only | Both Mounted & Unmounted | Total |
| Total number of individual clients (not lessons) served annually | 0 | 30 | 50 | 80 |
| Average number of clients (not lessons) participating in activities per week | 0 | 2 | 40 | 42 |
| Mounted | Unmounted | |||
| Number of days per week programs are conducted at this facility | 5 | 5 | ||
| Number of weeks per year programs are conducted at this facility | 44 | 44 | ||
| Mounted | Unmounted | |||
| Average wait list time for a client | 3 Months | 3 Months | ||
Promise Landing Farm at the Melwood Recreation Center
Equine Assisted Services (EAS)
| 2023 EAS Operations - EAS Providers: 3 | Mounted Only | Unmounted Only | Both Mounted & Unmounted | Total |
| Horses/Equines participating in EAS programs at this facility | ||||
| Number of horses/equines aged under 3 | 0 | 0 | 0 | 0 |
| Number of horses/equines aged 3-8 | 0 | 0 | 0 | 0 |
| Number of horses/equines aged 9-14 | 0 | 0 | 2 | 2 |
| Number of horses/equines aged 15-20 | 0 | 2 | 4 | 6 |
| Number of horses/equines Over 20 | 0 | 0 | 0 | 0 |
| Total number of horses/equines participating in EAS programs at this facility | 0 | 2 | 6 | 8 |
| Mounted | Unmounted | |||
| Number of hours per day each horse works | 2 | 1 | ||
| Number of days per week each horse works | 5 | 5 | ||
| Clients participating in EAS programs at this facility | Mounted Only | Unmounted Only | Both Mounted & Unmounted | Total |
| Total number of individual clients (not lessons) served annually | 0 | 30 | 50 | 80 |
| Average number of clients (not lessons) participating in activities per week | 0 | 2 | 25 | 27 |
| Mounted | Unmounted | |||
| Number of days per week programs are conducted at this facility | 5 | 5 | ||
| Number of weeks per year programs are conducted at this facility | 44 | 44 | ||
| Mounted | Unmounted | |||
| Average wait list time for a client | 3 Months | 1 Months | ||
EQUINE CENSUS SUMMARY
Total Facilities: 2Total days that equines were in the care of Promise Landing Farm, Inc during 2023: 2321
Average length of stay for an equine based on equines under the care of the organization during 2023: 145 days (2321/16)
Average number of equines during 2023: 6 (2321/365)
11 Total number of horses involved with your programs on January 1, 2023
PLUS: Horse Intake during 2023
1 Donated
3 Lease
1 Purchase from Owner
0 Auction
0 Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
0 Adoption from Rescue
0 Owner Owned
5 Total intakes
LESS: Horse Departure during 2023
0 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
0 Horses euthanized
0 Total departures
16 Number of horses involved with your programs on December 31, 2023
16 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.
Summary: 11 on 1/1/2023+ 5 Intakes - Departures = 16 on 12/31/2023
POLICIES: ACQUISITION
Our organization acquires horses/equines from the following source(s):
Donation
Lease
Purchase from Owner
Our organization does not acquire horses/equines from the following source(s):
Auction
Kill pen/Feedlot
Return
Surrender
Seizure
Abandonment
Our organization will accept the following:
Geldings
Mares
Not Checked:
Pregnant Mares
Foals
Stallions
Only Stallions to be castrated
POLICIES: INTAKE, ASSESSMENT & TRAININING
Prior to a horse being accepted and/or arriving at the facility, the organization requires the following with respect to the health status of the horse:A current Coggins
Vaccination records that have been administered within the last 12 months
If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
A health certificate signed by a veterinarian and dated no more than seven days prior to arrival is provided to our organization either prior to or upon arrival of the equine attesting to the health status of the equine
Not Checked:
If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
The equine is evaluated at its place of residence
The owner completes an application/contract which constitutes the agreement between the owner and our organization
Equines are on trial for up to 30 days
Equines are on trial up to 60 days
Equines are on trial for 60 or more days
The trial period may be reduced based on the equine's progress
During the trial period, the organization accepts total financial responsibility for the care of the equine, including board, feed, shoeing and any necessary veterinary care
The trial period may be terminated by either the organization or the owner for any reason
Not Checked:
The owner is financially responsible for the shipping of the equine to and from the organization
Equines are not taken on trial
During the trial period, the organization accepts financial responsibility for the care of the equine, including board, feed, shoeing and any necessary veterinary care, up to a fixed amount agreed upon by the organization and the owner
During the trial period, the owner/donor is financially responsible for the care of the equine, including board, feed, shoeing and any necessary veterinary care
The owner is financially responsible for the shipping of the equine to and from the organization
Equines are not taken on trial
During the trial period, the organization accepts financial responsibility for the care of the equine, including board, feed, shoeing and any necessary veterinary care, up to a fixed amount agreed upon by the organization and the owner
During the trial period, the owner/donor is financially responsible for the care of the equine, including board, feed, shoeing and any necessary veterinary care
Following arrival of the equine at the facility, the following is performed:
Physical examination by trained barn staff
Not Checked:
Physical examination by a veterinarian upon arrival
Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
A Henneke Body Conditioning Score or other body conditioning score is assigned
Physical examination by a farrier
Physical examination by a dentist
Coggins test
Blood work other than Coggins
Fecal test
Vaccinations
De-worming
The equine is scanned to check for a microchip
The equine is microchipped if the scan indicates that there is no microchip
Physical examination by a veterinarian upon arrival
Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
A Henneke Body Conditioning Score or other body conditioning score is assigned
Physical examination by a farrier
Physical examination by a dentist
Coggins test
Blood work other than Coggins
Fecal test
Vaccinations
De-worming
The equine is scanned to check for a microchip
The equine is microchipped if the scan indicates that there is no microchip
Upon intake, the organization has the following quarantine policy in place:
The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
Not Checked:
The equine is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
The equine is not quarantined
The equine is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
The equine is not quarantined
The typical length of quarantine is: Up to 10 days
Horses are assessed for following skills and behaviors:
Retrieval from a pasture/paddock
Leading with a halter and lead rope
Temperament, disposition and attitude, such as rated from very calm to very high spirited
Saddling
Bridling
Lunging
Mounting and dismounting
Riding at the walk
Riding at the trot
Riding at the canter
Riding by a beginner and/or unbalanced rider
Tolerance to unusual objects and loud noises
Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
Grooming
Bathing
Tolerance to multiple handlers at the same time
Not Checked:
Loading onto and unloading off a trailer
Jumping
Driving (Pulling a carriage)
Clipping
Loading onto and unloading off a trailer
Jumping
Driving (Pulling a carriage)
Clipping
Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
Physical examination by a veterinarian at least annually
The Henneke Body Condition score or other body conditioning score is updated at least annually
Equines at our facility may be treated by an equine chiropractor
Equines at our facility may be treated by an equine acupuncturist
Equines at our facility may be treated by an equine massage therapist
Equines at our facility may be treated by an equine nutritionist
Not Checked:
Photographs are taken of each equine monthly and kept with the equine's health records
Photographs are taken of each equine annually and kept with the equine's health records
Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care: Photographs are taken of each equine monthly and kept with the equine's health records
Photographs are taken of each equine annually and kept with the equine's health records
Our organization evaluates at least annually and maintains a written record of the weight-carrying and workload limitations for each equine that is ridden
Not Checked:
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
No equines are ridden; not applicable
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
No equines are ridden; not applicable
The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
Equine age, weight, breed, body condition, fitness, balance, health and soundness
Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
Size, shape, condition and angle of the hooves
Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
Weight and proper fit of the saddle and other equipment
Terrain and footing in the working environment
Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
Temperature and/or weather conditions
Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
Not Checked:
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
No equines are ridden; not applicable
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
No equines are ridden; not applicable
Horses provided formal training (groundwork or riding): 2-3 times per week
Additional information about our intake, assessment & training policies and practices:
Our organization is not a rescue. We provide equine-assisted services only. As such, we only accept healthy horses with a known vaccination history and a current Coggins. Horses coming from out of state must have a CVI/health certificate for interstate transport as required by law. Horses being donated to our organization or purchased by our organization have a pre-purchase exam completed by a veterinarian. A determination about the need for quarantine and length of that quarantine is based on an understanding of the horse's history and risk profile.
Our facility is designed with a designated quarantine wing.
We only lease/accept/purchase horses in reasonable body conditions (4-7) and then aim to maintain them in the 5-6 range. We pay close attention to body condition and know how to utilize the Henneke score but we don't have a need for a formal scoring and re-scoring process.
POLICIES: BREEDING
The organization has the following policies related to breeding and stallions:Our main facility where our organization conducts its programs does NOT breed equines.
Not Checked:
One or more of the facilities where our organization conducts its programs, including foster facilities, breeds equines
One or more of the facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
One or more of the facilities where our organization conducts its programs, including foster facilities, breeds equines
One or more of the facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
POLICIES: EUTHANASIA
The organization has the following policies related to euthanasia:Our organization will never have an equine euthanized for space
Our organization will have an equine euthanized upon the recommendation of the veterinarian if the equine is a threat to itself, other equines, or people
Our organization will have an equine euthanized upon the recommendation of the veterinarian after all reasonable treatment options have been explored
Euthanasia is done on site when possible to decrease trauma from transport
Disposal of the carcass is handled within 24 hours
Not Checked:
Our organization will never have an equine euthanized under any circumstances
Euthanasia is done at the veterinarian's facility
Our organization will never have an equine euthanized under any circumstances
Euthanasia is done at the veterinarian's facility
The following are authorized to administer the procedure for your organization in accordance with state laws:
Veterinarian
Not Checked:
A certified euthanasia technician
Senior staff with appropriate training
Employee of animal control shelter or humane society with appropriate training
Veterinary student under the supervision of a licensed veterinarian
Not applicable. Our organization prohibits euthanasia under any circumstances
A certified euthanasia technician
Senior staff with appropriate training
Employee of animal control shelter or humane society with appropriate training
Veterinary student under the supervision of a licensed veterinarian
Not applicable. Our organization prohibits euthanasia under any circumstances
POLICIES: RE-HOMING
View Re-homing AgreementOur organization has the following re-homing (adoption/purchase) policies and procedures in place:
All potential adopters/purchasers complete a written contract which constitutes the agreement between our organization and the new owner
Potential adopters/purchasers must visit our organization and be observed with the equine on site
The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing an equine
Not Checked:
Our organization does NOT re-home an equine to first time equine owners
Our organization will only re-home an equine to a location where another equine resides
Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the equine to the adopter/purchaser's facility
Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the equine
Adopters/purchasers are NOT required to provide updates
Our organization does NOT re-home an equine to first time equine owners
Our organization will only re-home an equine to a location where another equine resides
Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the equine to the adopter/purchaser's facility
Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the equine
Adopters/purchasers are NOT required to provide updates
Our organization has the following policies and procedures related to horses that need to be retired, are no longer able to contribute to the mission of the organization, and/or are no longer manageable:
Equines may remain at our organization for their lifetimes
Equines may be found suitable homes by our organization
Equines may be returned to their owners
In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized upon the recommendation of the veterinarian
In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized upon the recommendation of the veterinarian
Not Checked:
Equines may be sent to auction
If a suitable home cannot be located within 12 months, the equine may be euthanized
The organization will accept financial responsibility for equines in the current care of the organization that need to be retired or are no longer able to contribute to the mission of the organization if all alternatives have been explored to find the equine an appropriate placement and space is not available for the equine to remain at the organization.
Equines may be sent to auction
If a suitable home cannot be located within 12 months, the equine may be euthanized
The organization will accept financial responsibility for equines in the current care of the organization that need to be retired or are no longer able to contribute to the mission of the organization if all alternatives have been explored to find the equine an appropriate placement and space is not available for the equine to remain at the organization.
The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
The agreement reflects that any individual or organization in possession of the equine as of the date of the agreement and any time thereafter is bound to not sell the equine at auction for slaughter or allow the equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that will cause or allow the equine to be sold at auction for slaughter.
The agreement states that adopters/purchasers can return an equine to our organization free of charge
Not Checked:
The agreement states that should the adopter decide to re-home the equine, our organization must be notified of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization.
The agreement states that the re-homed equine CANNOT be sold, adopted, transferred, auctioned, released, given away, or otherwise placed into the possession of another individual or organization under any circumstances and must be returned to our organization should the adopter decide that he/she is no longer able, or no longer wishes, to care for the equine.
The agreement states that should the adopter decide to re-home the equine, our organization must grant approval of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization, including being provided written notification of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason.
The agreement states that the terms of our organization's agreement will be binding on any future individual or organization taking and/or in possession of the equine for any reason.
The agreement states that re-homed equines cannot be bred
The agreement states that if there is any breach of contract the equine must be returned to our organization
The agreement states that our organization reserves the right to make unannounced visits
The agreement states that our organization reserves the right to make scheduled visits
The agreement states that adopters/purchasers can return an equine to our organization for a fee
The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year
The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for three or more years
None of the statements are included.
The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
Our organization does not have the authority to transfer ownership and/or does not own any of the equines involved with our programs.
The agreement states that should the adopter decide to re-home the equine, our organization must be notified of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization.
The agreement states that the re-homed equine CANNOT be sold, adopted, transferred, auctioned, released, given away, or otherwise placed into the possession of another individual or organization under any circumstances and must be returned to our organization should the adopter decide that he/she is no longer able, or no longer wishes, to care for the equine.
The agreement states that should the adopter decide to re-home the equine, our organization must grant approval of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization, including being provided written notification of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason.
The agreement states that the terms of our organization's agreement will be binding on any future individual or organization taking and/or in possession of the equine for any reason.
The agreement states that re-homed equines cannot be bred
The agreement states that if there is any breach of contract the equine must be returned to our organization
The agreement states that our organization reserves the right to make unannounced visits
The agreement states that our organization reserves the right to make scheduled visits
The agreement states that adopters/purchasers can return an equine to our organization for a fee
The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year
The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for three or more years
None of the statements are included.
The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
Our organization does not have the authority to transfer ownership and/or does not own any of the equines involved with our programs.
Our organization requires references from the following:
Personal/Other
Not applicable or no references required.
Not Checked:
Veterinarian
Farrier
Veterinarian
Farrier
Transfer of ownership occurs: Immediately (at the time of adoption/purchase) or less than one year
The average equine re-homing (adoption/purchase) fee received by your organization:
Over $1,500
Additional information about our rehoming policies and practices:
We have only rehomed one horse to date (not including leased equines returned to their owner). The horse was sound, healthy, well-trained, and unhappy doing EAS work. He was sold at fair market price to an owner that would allow him to have a job he enjoyed.
EQUINE CARE & SHELTER/FACILITY INFORMATION
Total facilities at which our organization cares for and shelters horses used in our programs: 2Our organization CURRENTLY uses satellite, overflow, foster, and/or outreach facilities which adhere to all the policies, procedures and practices of our organization. Facility information is provided for the organization's main, satellite and overflow facilities.
Promise Landing Farm
Contact: Rachel Neff
Contact's Phone: 3012492971
Contact's Email: rachel@promiselandingfarm.com
Currently operational
Total number of horses/equines currently involved with your programs, under your care, and/or owned by your organization at this facility: 7
Total number of horses at this facility INCLUDING those counted above: 12
Maximum capacity of horses at this facility: 20
Does your organization own, lease or use a part of this facility? Lease
Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
Prince George's County Police Department Animal Services Division 3750 Brown Station Road Upper Marlboro, MD 20772 Phone: 301-780-7200 Fax: 301-780-7258
Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? Yes
Total number of Equine Assisted Service Providers AT THIS FACILITY, including instructors, specialists, therapists, counselors, coaches and/or facilitators (full-time, part-time, volunteer, independent contractors, and/or providers accompanying clients) that conduct Equine Assisted Services (EAS) in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS) AT THIS FACILITY: 5
Equine Assisted Service Providers Assigned to this Facility: (see Equine Assisted Service Provider Section below for details)
1. Brooke Grove
2. Emily Hanna
3. Janis Clifton
4. Jessie Rilee
5. Wendy Gast
Additional information about this facility:
As is typical in our region, horses are turned out during the day in winter months and at night during temperate weather.
The property (115 acres) is not entirely perimeter fenced, but it is mostly perimeter-fenced, with board fencing along the only road frontage. The barn has a security/fire system that is monitored professionally and automatically contacts fire service if needed. The barn also has security cameras that are monitored internally by staff as needed.
Promise Landing Farm
Veterinarian Information
Veterinarian: Dr Susan Mende
Clinic Name: Wolf Creek Equine Hospital
936 Fiorenza Dr
Lothian MD 20711
Phone: 410-741-1473
Overview: Promise Landing Farm (*Main)
Total acreage dedicated specifically to the horses: 16
Our organization has use of the following at this facility:
Structures/Barns: 1 Run-in sheds: 4
Pastures: 9 Paddocks/Pens/Turnout Areas: 0
Uncovered Outdoor Rings: 1 Covered Outdoor Rings: 0 Indoor Rings: 1
Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)? Yes
Do all stalls/enclosures allow horses to lie down, stand up and turn around? Yes
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/enclosures? Yes
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction? Yes
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases? Yes
Is wiring inaccessible to horses and maintained for safety? Yes
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order? Yes
Is there adequate lighting to ensure safety in all areas of facility? Yes
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations? Yes
Are human and equine first aid kits easily accessible? Yes
How many hours per day, on average, are horses stalled? 9-12
How many hours per day, on average, are horses turned out:
Equines are out 9 to 15 hours per day
The following describes the pastures at this facility:
A dedicated staff person(s) is responsible for pasture management
All pastures are fenced to prevent escape or injury
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Pastures are rotated
Pastures have man-made protection for equines (i.e., shelters)
Not Checked:
This facility does not have pastures where equines can graze on pasture grass
This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
Barbed wire is used for fencing
Electric fencing is used; electric wires or tape fence are visibly marked
Pastures have natural protection for equines (i.e., trees)
This facility does not have pastures where equines can graze on pasture grass
This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
Barbed wire is used for fencing
Electric fencing is used; electric wires or tape fence are visibly marked
Pastures have natural protection for equines (i.e., trees)
The following describes the turnout areas other than pastures at this facility:
This facility does not have turnout areas
Not Checked:
This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
A dedicated staff person(s) is responsible for the maintenance of turnout areas
All turnout areas are fenced to prevent escape or injury
Barbed wire is used for fencing
Electric fencing is used; electric wires or tape fence are visibly marked
Turnout areas have man-made protection for equines (i.e., shelters)
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
A dedicated staff person(s) is responsible for the maintenance of turnout areas
All turnout areas are fenced to prevent escape or injury
Barbed wire is used for fencing
Electric fencing is used; electric wires or tape fence are visibly marked
Turnout areas have man-made protection for equines (i.e., shelters)
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
No Trespassing signs are posted
Hold Harmless signs are posted
Authorized Personnel Only signs are posted
Entrance gates are locked at night
Visitors are only permitted at specific times
Visitors are only permitted in specific areas
The property is fitted with a security system monitored by police or a professional service
The property is fitted with a security system that is monitored internally by staff (or the property owner)
Not Checked:
A security guard is present at night
Equines are checked overnight
By Appointment Only signs are posted.
The property is fitted with motion lights
The perimeter of the property is fully fenced
A security guard is present at night
Equines are checked overnight
By Appointment Only signs are posted.
The property is fitted with motion lights
The perimeter of the property is fully fenced
Equine Care/Emergency Preparedness: Promise Landing Farm (*Main) 2024 and 2023 This section is required.
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
Our organization utilizes a software application to maintain records
The following items are consistent with our feed management plan and practices:
Equines are provided with individualized feeding plans, including supplements, according to age and any health issues
Feed plans are determined in consultation with a veterinarian
Supplement plans are determined in consultation with a veterinarian
Equines are fed in individual stalls
Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
The feed chart is centrally located and updated as needed
The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
Feed, supplements and hay types are clearly labeled
Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
Medications are kept in a locked, climate-controlled area
Not Checked:
Equines are fed in groups
Equines are fed in groups
Do horses have access to clean drinking water at all times? Yes
Hoof Care: How often is hoof care provided for each equine? Every 4-8 weeks and when an issue arises
Dental Care: How often is dental care provided for each equine? Annually and when an issue arises
Horse checks: How often are equines visually and physically checked by personnel at the facility? Every day or 6 days a week
Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
The protocol for each equine is determined in consultation with a veterinarian
Fecal testing is performed prior to the use of a de-wormer.
Fly/Insect Control: What remedies are used to control flies and insects?
Feed Through Products
Fly Traps and Tapes
Premise Sprays/Insecticides
Fly Spray Repellent
Fly Masks
Fly Sheets
Fans
The following represent the biosecurity practices in place at facility:
Our organization follows the biosecurity guidelines of our veterinarian
Sick, affected and/or quarantined equines do not have contact with other equines or other animals
The organization has a written biosecurity plan
A specific individual is assigned to care for sick, affected and/or quarantined equines
Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined equines
Equipment used by sick, affected and/or quarantined equines is not shared and is clearly labeled
Latex gloves are worn when working with sick, affected and/or quarantined equines
Personnel are required to leave the facility (or shower and change clothing) after working with quarantined equines
Not Checked:
Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
All staff are trained in best practices related to biosecurity
All volunteers are trained in best practices related to biosecurity
Manure and bedding from sick, affected and/or quarantined equines is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
Equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
Equines are not quarantined on arrival.
Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
All staff are trained in best practices related to biosecurity
All volunteers are trained in best practices related to biosecurity
Manure and bedding from sick, affected and/or quarantined equines is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
Equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
Equines are not quarantined on arrival.
The following represent the manure removal practices in place at facility:
Manure is stored in dumpster(s)
Manure is hauled, sold or given away
Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
Manure is piled in an area where equines are not located
Manure piles are covered
Manure piles are composted or spread on pastures
Manure is piled in an area where equines are not located
Manure piles are covered
Manure piles are composted or spread on pastures
The following steps are taken to help staff and volunteers readily identify each horse on the property:
Equines are assigned the same stall/location each day
Name plates are located on the stall
Equine photos and profiles are available on the website
Team leaders work with new staff/volunteers until they are able to identify the equines
Not Checked:
Photos are located on the stall
Equines wear halters with nametags
A notebook or binder with photos and information on each equine is easily accessible
A map/diagram is posted showing the location of each equine with equine names and photos
Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions
Staff/volunteers are provided training on conformation, markings, colors, and breeds
Photos are located on the stall
Equines wear halters with nametags
A notebook or binder with photos and information on each equine is easily accessible
A map/diagram is posted showing the location of each equine with equine names and photos
Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions
Staff/volunteers are provided training on conformation, markings, colors, and breeds
Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
All equines have specifically assigned tack, apparel and equipment that is not shared
Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
Blankets, sheets and turn out apparel are cleaned regularly as needed
Tack is cleaned only when needed
Tack is inspected for overall working condition before each use by trained personnel
Tack is assessed for fit before each use by trained personnel
Tack is assessed for fit by trained personnel when an equine's body condition changes
Tack is assessed for fit by trained personnel when an equine's disposition changes
This facility enlists the services of a professional saddle fitter at least once a year
Assigned tack is clearly labeled
Tack is stored in a climate-controlled location
Helmets are replaced after a fall
Helmets are replaced at least every five years.
Not Checked:
Saddles are shared
Saddle pads are shared
Bridles are shared
Bits are shared
Blankets are shared
Sheets are shared
Turnout apparel is shared
Halters are shared
Tack is cleaned after each use
Tack is cleaned weekly
Helmets are shared
Helmets are cleaned/disinfected after each use
No equines are ridden; not applicable.
Saddles are shared
Saddle pads are shared
Bridles are shared
Bits are shared
Blankets are shared
Sheets are shared
Turnout apparel is shared
Halters are shared
Tack is cleaned after each use
Tack is cleaned weekly
Helmets are shared
Helmets are cleaned/disinfected after each use
No equines are ridden; not applicable.
Emergency Preparedness: Promise Landing Farm: *Main This section is required.
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
Emergency procedures are posted prominently
Emergency phone numbers are posted prominently
The facility owns or has access to a generator
The facility maintains at least two weeks of hay, feed, shavings and medications
The facility collects and maintains medical information from staff, volunteers, and clients
The facility maintains appropriate liability and/or workers' compensation insurance
All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
The written EPP addresses the following areas: Medical emergencies for clients, staff, and volunteers
Medical emergencies for equines
Evacuation plans
Power outages
Fire
Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
Protocols to notify emergency personnel
Building/facility exit plans
Not Checked:
Local fire department and/or the state's emergency planning department procedures
Terrorist attacks
Local fire department and/or the state's emergency planning department procedures
Terrorist attacks
The facility follows the specific procedures to help PREVENT emergency situations:
Smoking is strictly prohibited
Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
Aisles and doorways are kept clear
Heaters with automatic shutoff settings are used
Not Checked:
NO SMOKING signs are posted prominently
Hay is stored away from permanent or temporary structures where equines are stalled
NO SMOKING signs are posted prominently
Hay is stored away from permanent or temporary structures where equines are stalled
How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Annually
Electrical Systems are checked: Weekly
Fence lines are checked: Weekly
Turnout Areas are checked: Weekly
Sprinkler systems are checked: Annually
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Annually
Review of safety protocols with volunteers are conducted: Annually
The Emergency Preparedness Plan is reviewed and updated: Annually
Equine Transportation
2-horse van/trailer with truck:
1 Owned onsite 2 Access onsite but not owned Access offsite;
3-horse van/trailer with truck:
Owned onsite Access onsite but not owned Access offsite;
4-horse van/trailer with truck:
Owned onsite Access onsite but not owned Access offsite;
6-horse van/trailer with truck:
Owned onsite Access onsite but not owned Access offsite;
8-horse van/trailer with truck:
Owned onsite Access onsite but not owned Access offsite;
10-horse van/trailer with truck:
Owned onsite Access onsite but not owned Access offsite;
Promise Landing Farm at the Melwood Recreation Center
Contact: Caitlin Martin
Contact's Phone: 301-818-3998
Contact's Email: caitlin@promiselandingfarm.org
Currently operational
Total number of horses/equines currently involved with your programs, under your care, and/or owned by your organization at this facility: 8
Total number of horses at this facility INCLUDING those counted above: 9
Maximum capacity of horses at this facility: 9
Does your organization own, lease or use a part of this facility? Lease
Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
Charles County Animal Control 10425 Audie Ln La Plata, MD 20646 (301) 609-3425 No publicly available email address. Use contact form: https://www.charlescountymd.gov/services/animal-care-control/contact-animal-control
Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? Yes
Total number of Equine Assisted Service Providers AT THIS FACILITY, including instructors, specialists, therapists, counselors, coaches and/or facilitators (full-time, part-time, volunteer, independent contractors, and/or providers accompanying clients) that conduct Equine Assisted Services (EAS) in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS) AT THIS FACILITY: 3
Equine Assisted Service Providers Assigned to this Facility: (see Equine Assisted Service Provider Section below for details)
1. Caitlin Martin
2. Janis Clifton
3. Natalie Claman
Promise Landing Farm at the Melwood Recreation Center
Veterinarian Information
Veterinarian: Herb Yee
Clinic Name: Breton Equine Veterinary Services
22150 Monterey Pl
Leonardtown MD 20650
Phone: 301-904-8278
Overview: Promise Landing Farm at the Melwood Recreation Center (Satellite)
Total acreage dedicated specifically to the horses: 5
Our organization has use of the following at this facility:
Structures/Barns: 1 Run-in sheds: 3
Pastures: 7 Paddocks/Pens/Turnout Areas: 1
Uncovered Outdoor Rings: 0 Covered Outdoor Rings: 0 Indoor Rings: 1
Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)? Yes
Do all stalls/enclosures allow horses to lie down, stand up and turn around? Yes
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/enclosures? Yes
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction? Yes
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases? Yes
Is wiring inaccessible to horses and maintained for safety? Yes
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order? Yes
Is there adequate lighting to ensure safety in all areas of facility? Yes
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations? Yes
Are human and equine first aid kits easily accessible? Yes
How many hours per day, on average, are horses stalled? 13-16
How many hours per day, on average, are horses turned out:
Equines are out 9 to 15 hours per day
The following describes the pastures at this facility:
A dedicated staff person(s) is responsible for pasture management
All pastures are fenced to prevent escape or injury
Electric fencing is used; electric wires or tape fence are visibly marked
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Pastures are rotated
Pastures have natural protection for equines (i.e., trees)
Pastures have man-made protection for equines (i.e., shelters)
Not Checked:
This facility does not have pastures where equines can graze on pasture grass
This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
Barbed wire is used for fencing
This facility does not have pastures where equines can graze on pasture grass
This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
Barbed wire is used for fencing
The following describes the turnout areas other than pastures at this facility:
A dedicated staff person(s) is responsible for the maintenance of turnout areas
All turnout areas are fenced to prevent escape or injury
Electric fencing is used; electric wires or tape fence are visibly marked
Turnout areas have man-made protection for equines (i.e., shelters)
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
This facility does not have turnout areas
This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
Barbed wire is used for fencing
This facility does not have turnout areas
This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
Barbed wire is used for fencing
The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
No Trespassing signs are posted
Authorized Personnel Only signs are posted
Visitors are only permitted at specific times
Visitors are only permitted in specific areas
The property is fitted with a security system monitored by police or a professional service
The property is fitted with a security system that is monitored internally by staff (or the property owner)
Not Checked:
A security guard is present at night
Equines are checked overnight
By Appointment Only signs are posted.
Hold Harmless signs are posted
Entrance gates are locked at night
The property is fitted with motion lights
The perimeter of the property is fully fenced
A security guard is present at night
Equines are checked overnight
By Appointment Only signs are posted.
Hold Harmless signs are posted
Entrance gates are locked at night
The property is fitted with motion lights
The perimeter of the property is fully fenced
Equine Care/Emergency Preparedness: Promise Landing Farm at the Melwood Recreation Center (Satellite) 2024 and 2023 This section is required.
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
Notebook or equivalent (technology not utilized)
Our organization utilizes a software application to maintain records
The following items are consistent with our feed management plan and practices:
Equines are provided with individualized feeding plans, including supplements, according to age and any health issues
Feed plans are determined in consultation with a veterinarian
Supplement plans are determined in consultation with a veterinarian
Equines are fed in individual stalls
Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
The feed chart is centrally located and updated as needed
The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
Feed, supplements and hay types are clearly labeled
Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
Not Checked:
Equines are fed in groups
Medications are kept in a locked, climate-controlled area
Equines are fed in groups
Medications are kept in a locked, climate-controlled area
Do horses have access to clean drinking water at all times? Yes
Hoof Care: How often is hoof care provided for each equine? Every 4-8 weeks and when an issue arises
Dental Care: How often is dental care provided for each equine? Annually and when an issue arises
Horse checks: How often are equines visually and physically checked by personnel at the facility? Every day or 6 days a week
Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
The protocol for each equine is determined in consultation with a veterinarian
A de-wormer is used without fecal testing
Fly/Insect Control: What remedies are used to control flies and insects?
Feed Through Products
Fly Spray Repellent
Fans
The following represent the biosecurity practices in place at facility:
Our organization follows the biosecurity guidelines of our veterinarian
Sick, affected and/or quarantined equines do not have contact with other equines or other animals
The organization has a written biosecurity plan
A specific individual is assigned to care for sick, affected and/or quarantined equines
Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined equines
Equipment used by sick, affected and/or quarantined equines is not shared and is clearly labeled
Latex gloves are worn when working with sick, affected and/or quarantined equines
Personnel are required to leave the facility (or shower and change clothing) after working with quarantined equines
Not Checked:
Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
All staff are trained in best practices related to biosecurity
All volunteers are trained in best practices related to biosecurity
Manure and bedding from sick, affected and/or quarantined equines is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
Equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
Equines are not quarantined on arrival.
Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
All staff are trained in best practices related to biosecurity
All volunteers are trained in best practices related to biosecurity
Manure and bedding from sick, affected and/or quarantined equines is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
Equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
Equines are not quarantined on arrival.
The following represent the manure removal practices in place at facility:
Manure is piled in an area where equines are not located
Manure piles are composted or spread on pastures
Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
Manure is stored in dumpster(s)
Manure piles are covered
Manure is hauled, sold or given away
Manure is stored in dumpster(s)
Manure piles are covered
Manure is hauled, sold or given away
The following steps are taken to help staff and volunteers readily identify each horse on the property:
Equines are assigned the same stall/location each day
Name plates are located on the stall
Photos are located on the stall
Equine photos and profiles are available on the website
Team leaders work with new staff/volunteers until they are able to identify the equines
Not Checked:
Equines wear halters with nametags
A notebook or binder with photos and information on each equine is easily accessible
A map/diagram is posted showing the location of each equine with equine names and photos
Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions
Staff/volunteers are provided training on conformation, markings, colors, and breeds
Equines wear halters with nametags
A notebook or binder with photos and information on each equine is easily accessible
A map/diagram is posted showing the location of each equine with equine names and photos
Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions
Staff/volunteers are provided training on conformation, markings, colors, and breeds
Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
All equines have specifically assigned tack, apparel and equipment that is not shared
Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
Blankets, sheets and turn out apparel are cleaned regularly as needed
Tack is cleaned only when needed
Tack is inspected for overall working condition before each use by trained personnel
Tack is assessed for fit before each use by trained personnel
Tack is assessed for fit by trained personnel when an equine's body condition changes
Tack is assessed for fit by trained personnel when an equine's disposition changes
This facility enlists the services of a professional saddle fitter at least once a year
Assigned tack is clearly labeled
Helmets are shared
Helmets are cleaned/disinfected after each use
Helmets are replaced after a fall
Helmets are replaced at least every five years.
Not Checked:
Saddles are shared
Saddle pads are shared
Bridles are shared
Bits are shared
Blankets are shared
Sheets are shared
Turnout apparel is shared
Halters are shared
Tack is cleaned after each use
Tack is cleaned weekly
Tack is stored in a climate-controlled location
No equines are ridden; not applicable.
Saddles are shared
Saddle pads are shared
Bridles are shared
Bits are shared
Blankets are shared
Sheets are shared
Turnout apparel is shared
Halters are shared
Tack is cleaned after each use
Tack is cleaned weekly
Tack is stored in a climate-controlled location
No equines are ridden; not applicable.
Emergency Preparedness: Promise Landing Farm at the Melwood Recreation Center: Satellite This section is required.
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
Emergency procedures are posted prominently
Emergency phone numbers are posted prominently
The facility maintains at least two weeks of hay, feed, shavings and medications
The facility collects and maintains medical information from staff, volunteers, and clients
The facility maintains appropriate liability and/or workers' compensation insurance
All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
The facility owns or has access to a generator
The written EPP addresses the following areas: The facility owns or has access to a generator
Medical emergencies for clients, staff, and volunteers
Medical emergencies for equines
Evacuation plans
Power outages
Fire
Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
Protocols to notify emergency personnel
Building/facility exit plans
Not Checked:
Local fire department and/or the state's emergency planning department procedures
Terrorist attacks
Local fire department and/or the state's emergency planning department procedures
Terrorist attacks
The facility follows the specific procedures to help PREVENT emergency situations:
Smoking is strictly prohibited
Hay is stored away from permanent or temporary structures where equines are stalled
Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
Aisles and doorways are kept clear
Heaters with automatic shutoff settings are used
Not Checked:
NO SMOKING signs are posted prominently
NO SMOKING signs are posted prominently
How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Not at all/NA
Electrical Systems are checked: Weekly
Fence lines are checked: Weekly
Turnout Areas are checked: Weekly
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Annually
Review of safety protocols with volunteers are conducted: Annually
The Emergency Preparedness Plan is reviewed and updated: Annually
Equine Transportation
2-horse van/trailer with truck:
Owned onsite 1 Access onsite but not owned Access offsite;
3-horse van/trailer with truck:
Owned onsite Access onsite but not owned Access offsite;
4-horse van/trailer with truck:
1 Owned onsite Access onsite but not owned Access offsite;
6-horse van/trailer with truck:
Owned onsite Access onsite but not owned Access offsite;
8-horse van/trailer with truck:
Owned onsite Access onsite but not owned Access offsite;
10-horse van/trailer with truck:
Owned onsite Access onsite but not owned Access offsite;
GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING
Financial ReportingBudget: $500K to $1M
Equine Budget: $50K to $100K
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Audit
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent ? No
View The IRS Form 990/Pro Forma 990
Governing Body:
Board meetings per year: 4
Number of Board Members: 5 Number of Voting Board Members: 5
Board Compensation:
Is the Board Chair compensated? No Is the Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Board/Staff Relationships:
Are any members of the Board, Staff or Program Participants related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board, Staff member and/or Program Participant.
The Board President and Secretary are married.
The Board Treasurer and Vice President are employees of the Taishoff Family Foundation, the Board President's family foundation.
One part-time barn worker is the Board Secretary's daughter.
Board Affiliations:
Are any Board members providing services to your organization or compensated by your organization, or are any Board members or staff members associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization.
The Board Treasurer and Vice President are employees of the Taishoff Family Foundation, the Board President's family foundation. The Taishoff Family Foundation founded Promise Landing Farm, owns the property, and is a major funder.
Conflict of Interest:
Does your organization have a written conflict of interest policy that ensures that any compensated board member is a NON-VOTING (Independent) board member or that any compensated board member or any board member related to a compensated staff member, independent contractor, or any related board members, or any individual or organization that might benefit from a board decision, abstains from voting on issues impacting such compensation and requires officers, directors or trustees, and key employees to disclose at least annually in writing interests that could give rise to conflicts? Yes
Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable: Maryland Horse Industry Board stable license (exp 6/30/2024)
PATH International Premier Accredited Center (exp 12/2026)
Organization documents available on our website:
Most recent IRS Form 990
Most recent Annual Report
Equine Intake Guidelines
Volunteer Handbook
Organization documents available on request:
Most recent Financials
Most recent IRS Form 990
Most recent Annual Report
Equine Intake Guidelines
Volunteer Handbook
Staff Handbook
Bylaws
Staff & Volunteers:
Chief Staff Officer (CSO): Rachel Neff, Executive Director
Employees/Independent Contractors: Full-Time: 5 Part-Time: 10 Volunteers: 117
Staff Recruitment, Screening and Training processes including employees and independent contractors:
Prospective staff/independent contractors complete a written application/agreement
Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective staff and independent contractors that may impact the safety of your clients and your horses, such as whether prospective staff/independent contractors serving in the capacity as staff have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
Staff and/or contractors are required to provide Emergency Medical Information
Staff and/or contractors are required to sign a Photo Release
Prospective staff/independent contractors are required to undergo a Background Check
Staff and/or contractors provide parent/guardian information if applicable
Staff and/or contractors have a written job description
Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
Staff and/or contractors receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
The organization provides a handbook to every member of the staff, including employees and/or independent contractors serving in staff positions;
The handbook includes information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
The handbook is reviewed annually and updated
One or more staff members or contractors are trained in CPR and human first aid
One or more staff members or contractors are trained in equine first aid
Not Checked:
Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
Staff and/or contractors carry current health insurance
Staff and/or contractors are subject to Random Drug Screening
Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
Staff and/or contractors carry current health insurance
Staff and/or contractors are subject to Random Drug Screening
Volunteer Recruitment, Screening and Training processes:
Prospective volunteers complete a written application/agreement
Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective volunteers that may impact the safety of your clients and your horses, such as whether prospective volunteers have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
Every volunteer is required to provide Emergency Medical Information
Every volunteer is required to sign a Photo Release
Every volunteer provides parent/guardian information if applicable
Every volunteer has a written job description
Every volunteer is updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
Every volunteer receives training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
The organization records and maintains written attendance information and hours on every volunteer
The organization provides a Volunteer Handbook to every volunteer
The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
The Volunteer Handbook is reviewed annually and updated
The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
Prospective volunteers are required to undergo a Background Check
Every volunteer carries current health insurance
Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
Every volunteer is subject to Random Drug Screening
Prospective volunteers are required to undergo a Background Check
Every volunteer carries current health insurance
Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
Every volunteer is subject to Random Drug Screening
Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
Prospective staff agree to a written job description and the employee handbook as part of accepting a job. A written agreement is in place with independent contractors.
Adult employees (age 18+) have a background check before beginning employment. All adults (employees and volunteers age 18+) who will be present during summer camp must have a fingerprint supported background check in compliance with Maryland law.