MISSION & PROGRAMS

Mission:
The Equamore Foundation provides rescue and sanctuary for neglected, abused, and abandoned horses and donkeys who have no other alternative for their care.

Our organization provides programs involved with equine rescue & retirement
Our organization provides outreach and/or public education programs involving horses.
100% of our total programs and services are equine-related.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
Our organization does not CURRENTLY use satellite, overflow, foster, and/or outreach facilities.
Summary of organization's recent accomplishments, goals, strategies to achieve the goals, and capabilities to meet the goals, including its long-term plans to sustain its programs:
EQUINE SPONSORSHIP CAMPAIGN UPDATE
     The total income from the sponsorship program in 2024 was equal to 26 equines being fully sponsored. We have reached 45.6% of the goal of having all the Sanctuary residents fully sponsored.
     
     
     FUNDRAISING UPDATE AND GOALS
     Equamore’s journey toward sustainability continues. These are some figures supporting our progress:
     Because of our generous donors and growing donor base, fundraising efforts in 2024 were wonderfully successful.
     • Contributions increased by 29%.
     • “Direct Cost of Care Underwriting Program” revenues increased by 12.6%.
     • “Equine Sponsorship Program” revenues increased by 24.4%.
     • “Capital Campaign” decreased the mortgage balance by $34,400 leaving a mortgage balance of $300,600.
     
     While the revenue increased by 13.07%, the Sanctuary expenses increased by just 1.7%.
     
     Equamore’s three goals for 2025 are:
     • Build on the momentum of the Equine Sponsorship Program until all our residents are fully sponsored.
     • Pay off or refinance our existing mortgage of $300,600 by November 15th of this year.
     • Recruit underwriters for “Direct Cost of Care.”
     
     This is a breakdown of the Foundation’s annual income categories:
     • Non-recurring Donations – 40% of total income
     • Recurring Donations – 8% of total income
     • Equine Sponsorship Program (recurring donations toward the care of an individual equine) – 33% of total income
     • Events – 2% of total income
     • Recurring Grants – 12% of total income
     • Non-recurring Grants – 5% of total income
     
     Sustainability is the Foundation’s focus for 2025 and the years to follow. Recurring grants and donations are key to Equamore’s success on this journey.



Please describe what steps your organization takes to ensure that:
1) all interactions between your equines and people are mutually beneficial and conducted in accordance with the Guidelines for Human-Equine Interactions stated below;
2) all equines in the care of our organization and/or equines that participate in the organization's program have access to clean drinking water at all times; nutritious food in sufficient quantity, including natural forage such as pasture grass and/or hay; appropriate veterinary, farrier, and dental care; shelter and protection from the weather; sufficient safe space to move around comfortably on a daily basis; and daily opportunity to freely interact and have contact with other equines:

1) All of the Sanctuary's equines are retired. A small number of the population are trained by employees and one board member under the supervision of the Sanctuary manager/trainer.
     
     Some of the volunteers groom horses under the supervision of the Sanctuary manager/trainer until they demonstrate that they are qualified to perform this task without supervision.
     
     At the events which involve the public such as fundraising events and tours, the participants are never in the stalls or fields with the horses. They are allowed only to visit the equines and are not allowed even near the horses with questionable behavior.
     
     2) All equines in the care of the organization and/or equines that participate in the organization's program have access to clean drinking water at all times; nutritious food in sufficient quantity, including natural forage such as pasture grass and/or hay; appropriate veterinary, farrier, and dental care; shelter and protection from the weather; sufficient safe space to move around comfortably on a daily basis; and daily opportunity to freely interact and have contact with other equines.

Equine Transition Services:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     The Equamore Foundation Sanctuary provides life-long care to between 55 and 65 equines at any given time. We do not adopt, foster, or sell the equines that are taken into the Foundation's care.
     
     We take in all equines that law enforcement agencies ask us to take from seizures and surrenders. We take in horses from the general public that are poorly cared for, neglected, abandoned, or abused that have no other alternatives.
Overview of our programs involved with providing outreach and/or public education programs involving horses:
     We offer tours to the general public and onsite events that help educate the public about the problem and plight of unwanted horses. The tours and events help us recruit new donors and volunteers.
     
     Calendar of Events – 2025
     March 23rd – Sanctuary Social
     “Open Barn” Fundraiser
     Sunday – 2:00 to 4:00 PM
     
     May 4th – Sanctuary Social
     “Open Barn” Fundraiser
     Sunday – 2:00 to 4:00 PM
     
     July 6th – Sanctuary Social
     “Open Barn” Fundraiser
     Sunday – 2:00 to 4:00 PM
     
     August 17th – Community Picnic
     “Open Barn” Fundraiser
     Sunday – 1:00 to 4:00 PM
     
     September 1st – At Home In Ashland
     “Open Barn” Musicale
     Labor Day Monday – 2:00 to 4:00
     
     October 12th – Sanctuary Social
     “Open Barn” Fundraiser
     Sunday – 2:00 to 4:00 PM
     
     December 7th – Year-End Friendship Celebration
     “Open Barn” Fundraiser
     Sunday – 2:00 to 4:00 PM
     
     
     In 2008 we established a program call the "Oregon Hay Bank" which provides feed assistance, veterinary care, and hoof care to responsible horse owners experiencing a temporary setback financially. The goal of this program is to help responsible horse owners keep their horses at home and reduce the number of unwanted horses. The Hay Bank also helps rescues/sanctuaries and law enforcement agencies in times of crisis such as large seizures and natural disasters.

Research/Medical Use of Equines:
Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine. 

Religious Affiliation:
Our organization does not promote religious education, religious purposes, or a specific religious faith or use donations for religious education or religious purposes; require participants to be of a certain faith; require participation in religious, instruction, activities or services; or require participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered. 

Auction Donation:
Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter. 

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POLICIES: INTAKE, ASSESSMENT & TRAINING

Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
    The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
    The equine is evaluated at its place of residence
    The owner completes an application/contract which constitutes the agreement between the owner and our organization when the equine is acquired from the equine's owner other than by purchase from an auction or kill pen, or by seizure or by abandonment

Trial Period: Check all that apply:
    Equines are not taken on trial

Upon intake, the organization has the following quarantine policy in place:
    The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time

The typical length of quarantine is:   Up to 10 days

Following arrival of the equine at the facility, the following is performed:
    Physical examination to include temperature, pulse and respiration by a trained staff member upon arrival
    A Henneke Body Conditioning Score or other body conditioning score is assigned by a trained staff member upon arrival
    Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
    The Henneke Body Condition score or other body conditioning score is updated at least annually by a trained staff member
    Equines at our facility may be treated by an equine chiropractor
    Equines at our facility may be treated by an equine acupuncturist
    Equines at our facility may be treated by an equine massage therapist

Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
    Our organization evaluates at least annually and maintains a written record of the weight-carrying and workload limitations for each equine that is ridden

The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
    Equine age, weight, breed, body condition, fitness, balance, health and soundness
    Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
    Size, shape, condition and angle of the hooves
    Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
    Weight and proper fit of the saddle and other equipment
    Terrain and footing in the working environment
    Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
    Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
    Temperature and/or weather conditions
    Seasonal impact on the equines' workload and weight-carrying capabilities and limitations


Horses provided formal training (groundwork or riding):   As needed; no set schedule

Additional information about our intake, assessment & training policies and practices:
We require a health certificate from a veterinarian for all horses coming from out of State. This is also a requirement of the Oregon Agricultural Dept. and we are licensed by the Dept. We do not require any other health records on intake, although oftentimes some records are provided. Incoming horses are quarantined for a minimum of 10 days and this depends on where they are coming from. Horses seized by the Sheriff's Department have a "health check" by a veterinarian by the department of which we receive a copy.
     
     Most of the Sanctuary horses are not ridden because of their age, temperaments, confirmation, and soundness issues. The few horses that are ridden are continuously analyzed for their weight-carrying capabilities taking into consideration their confirmation, age, size, current level of fitness, and levels of training.
     
     The horses that are serviceable are ridden by select staff and volunteers under the instruction and supervision of the Sanctuary's trainer for the purpose of educating and furthering the skills of the horses, riders, and handlers. We teach both horse and riders communication skills (mounted & unmounted) that benefit all involved. Our training methods are all about how the horse functions mechanically, educating the rider to help improve the physical condition of the horse using subtle methods and aids to achieve clear communication and physical well-being.

POLICIES: BREEDING

The organization has the following policies related to breeding and stallions:
    Our organization does not conduct breeding of equines owned or under the care of our organization.
    Our main facility where our organization conducts its programs does NOT breed equines.

Additional information about our breeding policies and practices:
There is no breeding of any equines at the Sanctuary. All stallions that are taken into the Foundation are gelded as soon as possible.

POLICIES: EUTHANASIA

The organization has the following policies related to euthanasia:
    Our organization will never have an equine euthanized for space
    Our organization will have an equine euthanized upon the recommendation of the veterinarian if the equine is a threat to itself, other equines, or people
    Our organization will have an equine euthanized upon the recommendation of the veterinarian after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Disposal of the carcass is handled within 24 hours

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian

POLICIES: RE-HOMING

Re-homing Agreement not applicable.
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.

Our organization has the following policies and procedures related to horses that need to be retired, are no longer able to contribute to the mission of the organization, and/or are no longer manageable:
    The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
    Equines may remain at our organization for their lifetimes
    In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized upon the recommendation of the veterinarian
    In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized upon the recommendation of the veterinarian

EQUINE CARE & SHELTER/FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Our organization does not CURRENTLY use satellite, overflow, foster, and/or outreach facilities.

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Equamore Sanctuary
4723 Highway 66 Ashland OR 97520
Currently operational
Total number of horses/equines currently involved with your programs, under your care, and/or owned by your organization at this facility: 57

Maximum capacity of horses at this facility: 65

Does your organization own, lease or use a part of this facility? Own

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Jackson County Sheriff Department 5179 Crater Lake Highway Central Point, OR 97502 541-774-6800 Must email from website at: https://jacksoncountyor.org/sheriff/Contact/Sheriffs-Office

Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? No

There are 26 stalls in the main barn (16 of those stalls have runs.)The second barn has 11 stalls with runs. All stalled horses are turned out daily into multiple pastures for exercise and socializing with herd mates. The remainder of the horses are housed in fields with run-in shelters 24/7. The run-in sheds have multiple open stall areas to accommodate the number of horses housed in those fields.

We currently have 55 horses and 2 donkeys in our care. One of the horses "Mister" is owned by a person that boarded Mister at the facility before the Equamore Foundation owned the property in June of 2012. Mister is a private rescue and the owner pays his boarding fee. He is in retirement. We no longer board horses at the facility. Mister is the only remaining boarded horse.

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Equamore Sanctuary

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Veterinarian Information
Veterinarian: Dr. Bill Bridges
Clinic Name: Southern Oregon Equine
524 Snyder Drive
Eagle Point   OR   97524
Phone: 541-840-9705

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Overview: Equamore Sanctuary (*Main) Currently operational
Total acreage dedicated specifically to the horses: 22.3
Our organization has use of the following at this facility:
Structures/Barns: 2  Run-in sheds: 7
Pastures: 8  Paddocks/Pens/Turnout Areas: 27
Uncovered Outdoor Rings: 2  Covered Outdoor Rings: 0  Indoor Rings: 1




















Are the organization's rules, restrictions and warnings (signage) conspicuously posted in easily accessible locations?    Yes    
Are the organization's emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

Regarding all shelters where horses are housed including run-in sheds:
Do horses have assigned stalls in the barn/structure(s) or exclusively assigned shelter locations where they are separated from other horses with a barrier?    Yes    
How many hours per day, on average, are horses stalled or restricted to these sheltered exclusive shelter locations? 13-16
How often are the stalls/shelters cleaned, i.e., kept in good repair and free of standing water, accumulated waste, sharp objects and debris? 6-7 Days a Week
Do all stalls/shelters allow horses to lie down, stand up and turn around and provide protection from inclement weather (wind, sleet, rain, snow and extreme temperatures)?    Yes    
Are stalls/shelters kept in good repair, with adequate ceiling height, and free of standing water, accumulated waste, sharp objects and debris?    Yes    
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to allow free flow of air to control temperature, and humidity, and to prevent air stagnation?    Yes    
Is wiring inaccessible to horses and maintained for safety in all areas of facility?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to ensure safety in all areas of facility?     Yes    
How many hours per day, on average, are horses turned out:
    Equines are out 4 to 8 hours per day
    Equines are out 24/7 except they are brought in to feed

The following describes the pastures at this facility:
    A dedicated staff person(s) is responsible for pasture management
    All pastures are fenced to prevent escape or injury
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures have natural protection for equines (i.e., trees)
    Pastures have man-made protection for equines (i.e., shelters)

The following describes the turnout areas other than pastures at this facility:
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Turnout areas have man-made protection for equines (i.e., shelters)
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
    There is a practice in place to monitor equines overnight
    By Appointment Only signs are posted.
    Hold Harmless signs are posted
    Entrance gates are locked at night
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
    The perimeter of the property is fully fenced

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Equine Care/Emergency Preparedness: Equamore Sanctuary (*Main) 2025 and 2024 This section is required.

Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Onsite computer with onsite backup storage system
    Onsite computer with cloud-based backup storage system
    The organization utilizes its own system to maintain records

The following items are consistent with our feed management plan and practices:
    Equines are provided with individualized feeding plans, including supplements, according to the equine's age, breed/type, condition, size, work level and any health issues, consisting of nutritious food provided in sufficient quantity and access to adequate natural forage, or be fed daily, or as recommended by the organization's veterinarian
    Supplement plans are determined in consultation with a veterinarian
    Equines are fed grain in individual stalls
    Staff and/or volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The feed chart is centrally located and updated as needed
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of contaminants, debris and chemicals, protected from weather and other animals, and be positioned or affixed to minimize spillage.
    Medications are kept in a secure area

Is clean, potable water available at all times for all equines, or if not at all times, at least twice daily?     Yes    

Hoof Care: How often is hoof care provided for each equine? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each equine? Annually and when an issue arises

Horse checks: How often are equines visually and physically checked by personnel at the facility? Every day or 6 days a week

Our organization has the following parasite and fly/insect control protocols in place, including remedies used to control flies and insects:
    Fly/Insect Control Remedies:
    Premise Sprays/Insecticides
    Fly Spray Repellent
    Fly Masks

The following represent the biosecurity practices in place at facility:
    Our organization follows the biosecurity guidelines of our veterinarian
    Sick, affected and/or quarantined equines do not have contact with other equines or other animals
    A specific individual is trained and assigned to care for sick, affected and/or quarantined equines
    Manure and bedding from sick, affected and/or quarantined equines is removed from the facility - not put in open air piles, and not spread on pastures
    Equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
    Latex gloves, or equivalent gloves, are worn when working with sick, affected and/or quarantined equines

The following represent the manure removal practices in place at facility:
    Manure piles are covered
    Manure is hauled, sold or given away
    Manure piles are composted or spread on pastures
    Our organization adheres to the manure management guidelines set by the state, local authorities, and/or our organization's veterinarian

The following steps are taken to help staff and volunteers readily identify each horse on the property:
    Equines are assigned the same exclusive stall/shelter location each day
    Name plates are located on the stall/shelter location
    Photos are located on the stall/shelter location
    Equine photos and profiles are available on the website
    Team leaders work with new staff/volunteers until they are able to identify the equines

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
    Saddles are shared
    Saddle pads are shared
    Bridles are shared
    Bits are shared
    Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
     Halters are shared
    Tack is cleaned only when needed
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when an equine's body condition changes
    Tack is assessed for fit by trained personnel when an equine's disposition changes
    Tack is stored in a climate-controlled location

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Emergency Preparedness: Equamore Sanctuary: *Main This section is required.
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
    Emergency procedures are posted prominently
    Emergency phone numbers are posted prominently
    The facility owns or has access to a generator
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility collects and maintains medical information from staff, volunteers, and clients
    The facility maintains appropriate liability and/or workers' compensation insurance
    The organization has a written emergency preparedness/safety plan (EPP)
The written EPP addresses the following areas:
    Local fire department and/or the state's emergency planning department procedures
    Medical emergencies for clients, staff, and volunteers
    Medical emergencies for equines
    Evacuation plans
    Power outages
    Fire
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Protocols to notify emergency personnel
    Building/facility exit plans


The facility follows the specific procedures to help PREVENT emergency situations:
    Smoking is strictly prohibited
    NO SMOKING signs are posted prominently
    Hay is stored away from permanent or temporary structures where equines are stalled
    Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
    Aisles and doorways are kept clear
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Monthly
Smoke detectors are checked: Not at all/NA
Fence lines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Daily
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Monthly
Review of safety protocols with volunteers are conducted: Not at all/NA
The Emergency Preparedness Plan is reviewed and updated: Annually

Equine Transportation: 1= Onsite: 1 (1 + 0) + Offsite: 0
2-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
3-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse van/trailer with truck:
    1 Owned onsite  0 Access onsite but not owned  0 Access offsite;
6-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;

GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING

Financial Reporting
Budget:  $100K to $500K
Equine Budget:   $250K to $500K
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Compilation
Type of IRS Filing (990, 990-EZ, 990-N): 990
View the IRS Form 990/Pro Forma 990


Governing Body:
Board meetings per year:  3
Number of Board Members:  7  Number of Voting Board Members:  7

Board Compensation:
Is the Board Chair compensated?  No  Is the Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board, Staff or Program Participants related to each other through family or business relationships? No

Board/Staff Affiliations:
Are any Board members providing services to your organization or compensated by your organization, or are any Board members or staff members associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:
Does your organization have a written conflict of interest policy that ensures that any compensated board member is a NON-VOTING (Independent) board member or that any compensated board member or any board member related to a compensated staff member, independent contractor, or any related board members, or any individual or organization that might benefit from a board decision, abstains from voting on issues impacting such compensation and requires officers, directors or trustees, and key employees to disclose at least annually in writing interests that could give rise to conflicts?  Yes


Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable:  Oregon Depart of Agriculture licensed since 2021
     Jackson County Oregon Animal Services
     GFAS Verified since 2015

Organization documents available on our website:
    Most recent IRS Form 990

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Equine Intake Guidelines
    Bylaws


Staff & Volunteers:
Chief Staff Officer (CSO):  Linda Davis, Executive Director
Employees/Independent Contractors:   Full-Time:  4  Part-Time:  5  Volunteers:  18
Staff Recruitment, Screening and Training processes including employees and independent contractors:
    Prospective staff/independent contractors complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective staff and independent contractors that may impact the safety of your clients and your horses, such as whether prospective staff/independent contractors serving in the capacity as staff have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
    Staff and/or contractors are required to provide Emergency Medical Information
    Staff and/or contractors are required to sign a Photo Release
    Staff and/or contractors provide parent/guardian information if applicable
    Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
    Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Staff and/or contractors receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
    One or more staff members or contractors are trained in equine first aid

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective volunteers that may impact the safety of your clients and your horses, such as whether prospective volunteers have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Volunteers required to complete a Liability Release/Hold Harmless Agreement
    Volunteers are required to provide Emergency Medical Information
    Volunteers are required to sign a Photo Release
    Volunteers provide parent/guardian information if applicable
    Volunteers are evaluated on an annual and as needed basis or with any change in their job description
    Volunteers are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Volunteers receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Volunteers are assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer