MISSION & PROGRAMS

Mission:
Mane in Heaven is a nonprofit all volunteer with the mission of connecting people with miniature horses to promote empathy, kindness and overall wellbeing. We provide animal assisted therapy visits and activities, with our miniature horses. Horse handler teams go through extensive training. We visit hospitals, schools, memory facilities, domestic violence shelters, military, veterans, and corporate wellness programs. We also have a strong inclusion program for families with children who have disabilities, and complex medical needs and community outreach program. The mission involves bringing our miniature therapy horses out to other social service agencies.

Our organization provides outreach and/or public education programs involving horses.
100% of our total programs and services are equine-related.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
Our organization does not CURRENTLY use satellite, overflow, foster, and/or outreach facilities.
Summary of organization's recent accomplishments, goals, strategies to achieve the goals, and capabilities to meet the goals, including its long-term plans to sustain its programs:
Overview
     Mane in Heaven is a nonprofit organization dedicated to promoting physical, emotional, and mental well-being through equine-assisted therapy (EAT) and equine-assisted activities (EAA) using miniature therapy horses. We partner with hospitals, schools, veteran facilities, and community organizations across the Chicagoland area to bring healing, hope, and joy to individuals of all ages and backgrounds.
     Recent Accomplishments
     - 1,484 therapy visits in 2024, a steady increase from previous years.
     - 10/10 satisfaction rating for our “Make Inclusion Happen” program.
     - Expanded partnerships with healthcare systems, other social service agencies and universities
     Expanded core programs inclusion, peace with ponies.
     - Recognized for excellence in inclusive programming and community engagement.
     Organizational Goals
     - Expand access to equine-assisted therapy for underserved populations.
     - Promote inclusion through specialized programs for individuals with disabilities and complex medical needs.
     - Foster empathy and well-being through public education and outreach.
     - Grow our Board of Directors and Advisory Board to strengthen leadership, strategic planning, and fundraising capacity.
     - Enhance fundraising efforts to support program expansion and sustainability.
     - Strengthen partnerships with healthcare, educational, and community organizations.
     - Educate and empower volunteers through ongoing training and development.
     - Advance horse training and certification to ensure the highest standards of care and therapeutic effectiveness.
     - Sustain long-term impact through volunteer development, community partnerships, and donor support.
     Strategies to Achieve Goals
     - Deliver structured and recreational equine-assisted programs tailored to diverse populations.
     - Collaborate with healthcare providers, educators, and community leaders.
     - Engage volunteers and families in service-learning and educational activities.
     - Use data and feedback to continuously improve program quality and reach.
     - Expand leadership and advisory capacity to guide strategic growth and fundraising.
     - Develop and implement advanced training protocols for therapy horses.
     Outreach and Public Education Programs
     Make Inclusion Happen
     Designed for children with complex medical needs and special abilities. Combines horse interaction with crafts, games, and family education. Promotes empowerment, acceptance, and community building.
     Miniature Therapy SOS (Service Over Self)
     Teaches empathy and kindness through education and volunteerism. Families learn about horse care and participate in service projects.
     P.R.O.M.I.S.E. Program
     Supports adolescents and young adults with special needs (ages 15–25). Focuses on life skills, emotional well-being, and personal development through horse interaction.
     Corporate Wellness Program
     Brings stress-relief and team-building to the workplace. Interactive sessions with horses improve morale and cohesion.
     Literacy and Reading Program
     Encourages reading in a calming environment with miniature horses. Participants read to horses and learn about horse care and welfare.
     Walking with the Minis
     Promotes physical activity and emotional connection through guided walks with horses.
     Peace with Ponies
     Offers serene, therapeutic interactions for individuals in high-stress environments. Often paired with behavioral health professionals to teach coping skills.
     College Stress Relief Program
     Brings miniature horses to campuses during exam periods. Helps students manage stress and anxiety through calming interactions.
     Peace with Ponies – Grief and Loss Focus
     We have expanded our Peace with Ponies program to include a dedicated focus on grief and loss. This initiative uses equine-assisted therapy to provide comfort and emotional support to individuals and families experiencing bereavement. The program includes educational components led by counselors and grief specialists, offering tools and guidance for coping with loss. It has been very well received and continues to grow in demand and impact.
     Minis and Movies – Inclusive Family Experience
     Our Minis and Movies program has been expanded to provide an inclusive experience for families with children who have disabilities or complex medical needs. This program creates a welcoming environment where families can enjoy a movie experience together, accompanied by calming interactions with our miniature therapy horses. It fosters community, inclusion, and joy for all participants.
     Community Engagement
     Participation in local events honoring first responders and community service. Partnerships with healthcare systems like Advocate Health, Lutheran General, and Northwestern Medicine. Outreach to schools, libraries, shelters, and behavioral health centers.
     Long-Term Sustainability Plans
     - Volunteer Development: Ongoing recruitment and training to support program growth.
     - Donor and Grant Support: Diversified funding to ensure financial stability.
     - Program Evaluation: Regular assessments to measure impact and guide improvements.
     - Public Awareness: Community events, media outreach, and educational campaigns to expand visibility and support.
     - Board and Leadership Growth: Expanding the Board of Directors and Advisory Board to enhance governance and fundraising.
     - Horse Training and Certification: Continued development of training standards to ensure the safety, well-being, and effectiveness of our therapy horses.
     - Communications Impact: Our new board member with a communications background has significantly advanced our outreach capabilities, resulting in increased press coverage of our visits and improved social media engagement. Our partners have also enhanced their sharing of our collaborative efforts, further amplifying our mission and visibility.



Please describe what steps your organization takes to ensure that:
1) all interactions between your equines and people are mutually beneficial and conducted in accordance with the Guidelines for Human-Equine Interactions stated below;
2) all equines in the care of our organization and/or equines that participate in the organization's program have access to clean drinking water at all times; nutritious food in sufficient quantity, including natural forage such as pasture grass and/or hay; appropriate veterinary, farrier, and dental care; shelter and protection from the weather; sufficient safe space to move around comfortably on a daily basis; and daily opportunity to freely interact and have contact with other equines:

Mane in Heaven's Commitment to Ethical and Compassionate Human-Equine Interactions
     1. Prioritizing Equine Comfort and Dignity
     At Mane in Heaven, the comfort, dignity, and autonomy of our therapy equines are at the core of every interaction. We honor each equine as a sentient partner, never as a commodity or tool, and ensure that all programs reflect this deep respect.
     2. Volunteer Training and Equine Understanding
     Our volunteers undergo extensive, hands-on training to ensure they:
     - Understand each horse’s unique personality, preferences, and boundaries.
     - Build a trust-based relationship with the equines they work with.
     - Learn to recognize early signs of stress or discomfort in the animals.
     - Are matched with equines based on mutual compatibility and understanding.
     This training ensures that every interaction is grounded in empathy, awareness, and a commitment to the equine’s well-being.
     3. Designing Stress-Free, Natural Programs
     All activities are designed to:
     - Avoid causing distress or forcing unnatural behaviors.
     - Be safe and enjoyable for both equines and humans.
     - Respect the natural temperament and comfort level of each equine.
     4. Individualized Welfare and Monitoring
     Each equine is carefully selected and continuously monitored to ensure:
     - Their participation aligns with their temperament and comfort.
     - They have the ability to “opt out” of any activity at any time.
     - Their physical and emotional well-being is always protected.
     5. Supervised, Low-Impact Interactions
     All sessions are conducted in a calm, controlled environment and supervised by trained personnel who:
     - Are empowered to remove any equine showing signs of stress.
     - Follow a detailed contingency and first aid plan for emergencies.
     - Ensure minimal environmental impact during all activities.
     6. Rigorous Standards for Partner Organizations
     Mane in Heaven works only with organizations that meet our strict environmental and ethical standards. We assess each partner to ensure:
     - The environment is safe, and appropriate for equine-assisted therapy.
     - The setting supports the physical and emotional needs of the equines.
     - The organization shares our values of respect, compassion, and safety.
     7. Written Policies and Mission Alignment
     We maintain a comprehensive written policy that outlines:
     - How equines are selected and monitored.
     - Safety and risk management protocols.
     - How each program aligns with our mission of compassionate, ethical therapy.
Overview of our programs involved with providing outreach and/or public education programs involving horses:
     Mane in Heaven works closely with hospitals, facilities, and other organizations within the Chicagoland area, to enable providing equine-assisted therapy and equine-assisted activities (EAT/EAA) to those in need. Whether it is a patient at Shriners Hospital for Children or a veteran at the VA, or corporate wellness program. Mane in Heaven brings hope and healing through the presence of our miniature therapy horses. Every interaction connection with the horses is meaningful to both the participants of the programs and the horses.
      Studies have shown that EAT/EAA improves physical and mental health, lowers blood pressure, reduces stress and anxiety, promotes conversation, boosts self-esteem and confidence, enhances emotional stability and social connections, and fosters trust and empathy. Mane in Heaven is leading the way in utilizing miniature therapy horses in EAT/EAA, bringing measurable benefits to those we serve.
      Mane in Heaven programs facilitate therapeutic interactions with miniature horses to promote physical, emotional, and mental well-being.
      Activities: Visits to hospitals, retirement communities, behavioral health centers, schools, libraries, veteran facilities, counselors, domestic violence shelters.
      Collaborating with Horses: Participants engage in activities such as petting, hugging, grooming, and walking the horses. These interactions help foster emotional, spiritual, and physical connections, reducing stress, lowering blood pressure, boosting self-esteem and confidence, and enhancing social connections. The interaction can be goal-oriented, for example working with a child at Shriners Hospital with new branches walk ten feet with the help or a physical therapist.
     
      Making Inclusion Happen: Program Description: Designed for children with complex medical needs and special abilities, providing a safe and welcoming environment. Activities: Horse interaction, animal-assisted therapy, creative crafts, fun games like "Adopt a Plush," and family-focused activities. Also, education to family about horses, caring for horses, distinctive features of horses. Collaborating with Horses: Children can walk alongside, pet, and bond with these gentle equine friends. The presence and interaction with the horses fosters inclusivity, joy, empowerment, acceptance, and build a community that celebrates every individual.
     
      Miniature Therapy SOS (Service Over Self : Description: Encourages empathy, kindness, and well-being through education and service, catering to families and children.
     
      Activities: Education about horses, welfare of horses, jobs horses do is first component of this program then the second part if volunteering. Collecting, assembling, and distributing donations, performing acts of kindness, learning about volunteerism, and participating in animal-assisted therapy with miniature horses.
     
      Working with Horses: Families and children learn about the needs of the program recipients and the local community, while also engaging with the horses through hands-on activities. This exposure helps raise awareness about the therapeutic benefits of miniature horses.
     
      P.R.O.M.I.S.E. Program: Description: Designed for adolescents and young adults with special needs, ages 15-25, to support personal development and prepare them for adulthood. Components: Positive challenges: Preparing for and navigating the next chapter of their lives. Relationships: Addressing personal, professional, and self-relationships. Opportunities: Identifying areas for career advancement or personal achievement. Mini horses: Providing animal-assisted therapy with Mane in Heaven miniature horses. Integrity: Recognizing honor, ethics, principles, and morals in life. Support: Providing resources to develop lifelong skills. Emotional well-being: Teaching tools to manage emotions and improve emotional stability. Working with Horses: Participants interact with the miniature horses, which helps in building confidence, life skills, and emotional well-being. These interactions reduce isolation, depression, and help form social and professional relationships.
     
      Corporate Wellness Program: Description: Focuses on promoting well-being in the workplace through unique team building and stress-relief activities involving miniature horses. Activities: Interactive sessions with miniature horses that encourage relaxation, team cohesion, and stress reduction. Working with Horses: Employees engage in calming activities with the horses, which enhance well-being, boost morale, improve teamwork, and create a positive work environment.
     
      Literacy and Reading Program: Description: Encourages reading and literacy skills through calming interactions with miniature horses. Activities: Reading sessions where participants can read to the horses, promoting a relaxed and supportive atmosphere. There is also a component of education about horses, horse welfare. Working with Horses: The presence of the horses creates a comforting environment for participants, helping them improve literacy and reading skills and fostering a love for reading.
     
      Walking with the minis Program: Description: Promotes physical activity and emotional connections through walking with miniature horses. Activities: Guided walks with miniature horses, allowing participants to bond with the animals and enjoy the outdoors. Working with Horses: Walking with the horses encourages physical exercise, reduces stress, and enhances emotional well-being through companionship.
     
      Peace with Ponies: Description: Designed to bring tranquility and comfort to those in stressful environments. Help to promote emotional wellbeing. Activities: Quiet, serene interactions with miniature horses, including petting, brushing, and simply being in the presence of the horses. This is also combined with mental health/ behavioral health providers to learn coping skills, ways to cope with stress and anxiety. Working with Horses: Participants experience a peaceful atmosphere created by the gentle nature of the horses, which promotes relaxation, reduces anxiety, and enhances overall well-being.
     
      Mane in Heaven Stress Relief Program for College Students Description: Mane in Heaven provides stress relief for college students during exam periods by bringing miniature therapy horses to campus. These visits are designed to help students relax and reduce anxiety before and during exams. Activities: Students have the opportunity to interact with the miniature horses through petting, hugging, grooming, and walking them. These interactions are known to lower stress levels, improve emotional well-being, and provide a comforting break from the pressures of studying. Locations: The program has been successfully implemented at Northwestern University and Elmhurst University, Harper College, Roosevelt university where students eagerly line up to spend time with the miniature horses during finals week The presence of the miniature horses has been shown to create a calming atmosphere, helping students manage stress and find a moment of peace amidst their busy schedules
     
      We also participate in community events in our local community that recognize first responders, and their families. We also take part in community events to help our local community as needed.
     
      Mane in Heaven partners with a diverse range of organizations to extend our reach and provide meaningful therapy through our miniature horses. Our key partners include:
     
      Healthcare Systems: Advocate Health System, Good Shepherd Hospital, Lutheran General Pediatrics, Lutheran General Behavioral Health System, Northwestern Health Services, St. Francis Hospital System, Advocate Senior Services, and Shriners Hospitals for Children. Veterans Services: Hines VA Hospital, local veteran facilities
      Senior Services: Memory cafes, local memory care facilities. Educational Institutions: Harper College, Northwestern University, and Elmhurst University. Corporate wellness programs with local corporations, also national companies, Grainger, Northwestern,
     
      Community Organizations: Gilda's Club, GIGI Play House, Epilepsy foundation. Cerebral Palsy research foundations, and various other social service agencies within the Chicagoland area.
     
      These partnerships enable us to bring hope, healing, and well-being to a broad spectrum of individuals, including children, adults, seniors, and veterans. We provide services to all ages.

Research/Medical Use of Equines:
Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine. 

Religious Affiliation:
Our organization does not promote religious education, religious purposes, or a specific religious faith or use donations for religious education or religious purposes; require participants to be of a certain faith; require participation in religious, instruction, activities or services; or require participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered. 

Auction Donation:
Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter. 

---

POLICIES: INTAKE, ASSESSMENT & TRAINING

Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
    The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
    The equine is evaluated at its place of residence
    The owner completes an application/contract which constitutes the agreement between the owner and our organization when the equine is acquired from the equine's owner other than by purchase from an auction or kill pen, or by seizure or by abandonment
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
    A health certificate signed by a veterinarian and dated no more than seven days prior to arrival is provided to our organization either prior to or upon arrival of the equine attesting to the health status of the equine

Trial Period: Check all that apply:
    Equines are not taken on trial

Upon intake, the organization has the following quarantine policy in place:
    The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time

The typical length of quarantine is:   Up to 10 days

Following arrival of the equine at the facility, the following is performed:
    Physical examination to include temperature, pulse and respiration by a veterinarian upon arrival
    Physical examination to include temperature, pulse and respiration by a trained staff member upon arrival
    A Henneke Body Conditioning Score or other body conditioning score is assigned by a veterinarian upon arrival
    Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
    Physical examination by a farrier
    Physical examination by a dentist
    The equine is scanned to check for a microchip
    The equine is microchipped if the equine has not been microchipped

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Bridling
    Loading onto and unloading off a trailer
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Clipping
    Tolerance to multiple handlers at the same time

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
    Physical examination by a veterinarian at least annually
    The Henneke Body Condition score or other body conditioning score is updated at least annually by the veterinarian
    Vaccinations are administered at least annually
    Photographs are taken of each equine annually and kept with the equine's health records
    Equines at our facility may be treated by an equine chiropractor
    Equines at our facility may be treated by an equine acupuncturist
    Equines at our facility may be treated by an equine massage therapist
    Equines at our facility may be treated by an equine nutritionist

Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
    No equines are ridden; not applicable

The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
    No equines are ridden; not applicable


Horses provided formal training (groundwork or riding):   2-3 times per week

POLICIES: BREEDING

The organization has the following policies related to breeding and stallions:
    Our organization does not conduct breeding of equines owned or under the care of our organization.
    Our main facility where our organization conducts its programs does NOT breed equines.

Additional information about our breeding policies and practices:
Mane in Heaven does not conduct breeding of euqines owned or under the care of the organization. Our Main facility Hill n Dale Farm does NOT breed equines

POLICIES: EUTHANASIA

The organization has the following policies related to euthanasia:
    Our organization will never have an equine euthanized for space
    Our organization will have an equine euthanized upon the recommendation of the veterinarian if the equine is a threat to itself, other equines, or people
    Our organization will have an equine euthanized upon the recommendation of the veterinarian after all reasonable treatment options have been explored
    Euthanasia is done at the veterinarian's facility

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian

POLICIES: RE-HOMING

Re-homing Agreement not applicable.
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.

Our organization has the following policies and procedures related to horses that need to be retired, are no longer able to contribute to the mission of the organization, and/or are no longer manageable:
    The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
    Equines may remain at our organization for their lifetimes
    In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized upon the recommendation of the veterinarian
    In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized upon the recommendation of the veterinarian

EQUINE CARE & SHELTER/FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Our organization does not CURRENTLY use satellite, overflow, foster, and/or outreach facilities.

---

Hill N Dale Farm
65 Spring Creek Road BARRINGTON IL 60010
Currently operational
Total number of horses/equines currently involved with your programs, under your care, and/or owned by your organization at this facility: 8
Total number of horses at this facility NOT INCLUDING those counted above: 4
Maximum capacity of horses at this facility: 65

Does your organization own, lease or use a part of this facility? Use

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     MCAC 815 459 6222 animal cruelty, report the case to MCAC. Article 6 of McHenry County's ordinances defines animal cruelty. You can file an online Complaint Form or call our office at (815) 459-6222 to make a report. After reporting: Per the Illinois Animal Control Act and Article 6 of McHenry County's ordinances, Animal Control must investigate any report of suspected and/or real animal cruelty. When a violation of Article 6 in relation to animal cruelty has been committed, an Animal Control Officer will furnish the violator, if known, with a notice of violation and state what action is necessary to come into compliance with this ordinance. A maximum of 48 hours may be granted in which to take corrective action.

Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? No

We do minimal equine assisted therapy visits at the barn HND where the horses are stabled and cared for. We go out into the community and work with hospitals, schools, senior homes, veterans and other social service agencies. We bring our horses to them. The horses are owned by Mane in Heaven.

---

Hill N Dale Farm

---

Veterinarian Information
Veterinarian: Dr. Golden
Clinic Name: Northern Lakes Equine Practice
PO box 998
Lake Zurich   IL   60047
Phone: 847-388-9141

---

---

Overview: Hill N Dale Farm (*Main) Currently operational
Total acreage dedicated specifically to the horses: 400
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 0
Pastures: 4  Paddocks/Pens/Turnout Areas: 2
Uncovered Outdoor Rings: 0  Covered Outdoor Rings: 0  Indoor Rings: 0






































Are the organization's rules, restrictions and warnings (signage) conspicuously posted in easily accessible locations?    Yes    
Are the organization's emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

Regarding all shelters where horses are housed including run-in sheds:
Do horses have assigned stalls in the barn/structure(s) or exclusively assigned shelter locations where they are separated from other horses with a barrier?    Yes    
How many hours per day, on average, are horses stalled or restricted to these sheltered exclusive shelter locations? 9-12
How often are the stalls/shelters cleaned, i.e., kept in good repair and free of standing water, accumulated waste, sharp objects and debris? 6-7 Days a Week
Do all stalls/shelters allow horses to lie down, stand up and turn around and provide protection from inclement weather (wind, sleet, rain, snow and extreme temperatures)?    Yes    
Are stalls/shelters kept in good repair, with adequate ceiling height, and free of standing water, accumulated waste, sharp objects and debris?    Yes    
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to allow free flow of air to control temperature, and humidity, and to prevent air stagnation?    Yes    
Is wiring inaccessible to horses and maintained for safety in all areas of facility?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to ensure safety in all areas of facility?     Yes    
How many hours per day, on average, are horses turned out:
    Equines are out 1 to 3 hours per day
    Equines are out 4 to 8 hours per day

The following describes the pastures at this facility:
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    A dedicated staff person(s) is responsible for pasture management
    All pastures are fenced to prevent escape or injury
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures are rotated
    Pastures have natural protection for equines (i.e., trees)

The following describes the turnout areas other than pastures at this facility:
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
    There is a practice in place to monitor equines overnight
    No Trespassing signs are posted
    Hold Harmless signs are posted
    Authorized Personnel Only signs are posted
    Entrance gates are locked at night
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    The property is fitted with motion lights
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
    The perimeter of the property is fully fenced

---

Equine Care/Emergency Preparedness: Hill N Dale Farm (*Main) 2025 and 2024 This section is required.

Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Onsite computer with onsite backup storage system
    Our organization would use free cloud-based barn management software if available

The following items are consistent with our feed management plan and practices:
    Equines are provided with individualized feeding plans, including supplements, according to the equine's age, breed/type, condition, size, work level and any health issues, consisting of nutritious food provided in sufficient quantity and access to adequate natural forage, or be fed daily, or as recommended by the organization's veterinarian
    Feed plans are determined in consultation with a veterinarian
    Supplement plans are determined in consultation with a veterinarian
    Equines are fed grain in individual stalls
    Staff and/or volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The feed chart is centrally located and updated as needed
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of contaminants, debris and chemicals, protected from weather and other animals, and be positioned or affixed to minimize spillage.
    Medications are kept in a secure area

Is clean, potable water available at all times for all equines, or if not at all times, at least twice daily?     Yes    

Hoof Care: How often is hoof care provided for each equine? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each equine? Annually and when an issue arises

Horse checks: How often are equines visually and physically checked by personnel at the facility? Every day or 6 days a week

Our organization has the following parasite and fly/insect control protocols in place, including remedies used to control flies and insects:
    Our organization follows the parasite control guidelines of our veterinarian, including fecal testing and de-worming
    Fly/Insect Control Remedies:
    Fly Traps and Tapes
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

The following represent the biosecurity practices in place at facility:
    Our organization follows the biosecurity guidelines of our veterinarian
    Sick, affected and/or quarantined equines do not have contact with other equines or other animals
    The organization has a written biosecurity plan
    Volunteers are trained in best practices related to biosecurity
    A specific individual is trained and assigned to care for sick, affected and/or quarantined equines
    Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
    Hand sanitizers are available at all primary points of access to sick, affected and/or quarantined equines
    Footbaths are available at all primary points of access to sick, affected and/or quarantined equines
    Manure and bedding from sick, affected and/or quarantined equines is removed from the facility - not put in open air piles, and not spread on pastures
    Quarantine areas, such as stalls, aisle ways, paddocks, and common areas, are cleaned (and needed, disinfected) after conclusion of the quarantine.
    Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
    Equipment used by sick, affected and/or quarantined equines is not shared
    Equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
    Latex gloves, or equivalent gloves, are worn when working with sick, affected and/or quarantined equines

The following represent the manure removal practices in place at facility:
    Manure is hauled, sold or given away
    Our organization adheres to the manure management guidelines set by the state, local authorities, and/or our organization's veterinarian

The following steps are taken to help staff and volunteers readily identify each horse on the property:
    Equines are assigned the same exclusive stall/shelter location each day
    Name plates are located on the stall/shelter location
    Photos are located on the stall/shelter location
    Equines wear halters with nametags
    A notebook or binder with photos and information on each equine is easily accessible
    Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions
    Staff/volunteers are provided training on conformation, markings, colors, and breeds
    Team leaders work with new staff/volunteers until they are able to identify the equines

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
     All equines have specifically assigned tack, apparel and equipment that is not shared
    Tack is cleaned after each use
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when an equine's body condition changes
    Tack is assessed for fit by trained personnel when an equine's disposition changes
    No equines are ridden; not applicable.

---

Emergency Preparedness: Hill N Dale Farm: *Main This section is required.
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
    Emergency procedures are posted prominently
    Emergency phone numbers are posted prominently
    The facility owns or has access to a generator
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility collects and maintains medical information from staff, volunteers, and clients
    The facility maintains appropriate liability and/or workers' compensation insurance
    The organization has a written emergency preparedness/safety plan (EPP)
The written EPP addresses the following areas:
    Local fire department and/or the state's emergency planning department procedures
    Medical emergencies for clients, staff, and volunteers
    Medical emergencies for equines
    Evacuation plans
    Power outages
    Fire
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Protocols to notify emergency personnel
    Building/facility exit plans


The facility follows the specific procedures to help PREVENT emergency situations:
    Smoking is strictly prohibited
    NO SMOKING signs are posted prominently
    Hay is stored away from permanent or temporary structures where equines are stalled
    Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
    Aisles and doorways are kept clear
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Quarterly
Smoke detectors are checked: Monthly
Fence lines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Monthly
Fire drills are conducted: Semi-annually
Review of safety protocols with staff are conducted: Monthly
Review of safety protocols with volunteers are conducted: Monthly
The Emergency Preparedness Plan is reviewed and updated: Monthly

Equine Transportation: 6= Onsite: 1 (1 + 0) + Offsite: 5
2-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  1 Access offsite;
3-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  1 Access offsite;
4-horse van/trailer with truck:
    1 Owned onsite  0 Access onsite but not owned  1 Access offsite;
6-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  1 Access offsite;
8-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  1 Access offsite;
10-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  

GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING

Financial Reporting
Budget:  $100K to $500K
Equine Budget:   $100K to $150K
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Audit
Type of IRS Filing (990, 990-EZ, 990-N): 990-EZ


Governing Body:
Board meetings per year:  12
Number of Board Members:  8  Number of Voting Board Members:  5

Board Compensation:
Is the Board Chair compensated?  No  Is the Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board, Staff or Program Participants related to each other through family or business relationships? No

Board/Staff Affiliations:
Are any Board members providing services to your organization or compensated by your organization, or are any Board members or staff members associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:
Does your organization have a written conflict of interest policy that ensures that any compensated board member is a NON-VOTING (Independent) board member or that any compensated board member or any board member related to a compensated staff member, independent contractor, or any related board members, or any individual or organization that might benefit from a board decision, abstains from voting on issues impacting such compensation and requires officers, directors or trustees, and key employees to disclose at least annually in writing interests that could give rise to conflicts?  Yes


Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable:  No Licenses required at local state of federal level

Organization documents available on our website:
    None

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Volunteer Handbook
    Bylaws


Staff & Volunteers:
Chief Staff Officer (CSO):  Dina Morgan President
Employees/Independent Contractors:   Full-Time:  0  Part-Time:  0  Volunteers:  62
Staff Recruitment, Screening and Training processes including employees and independent contractors:
    Not applicable; We do not have paid staff or utilize contractors to perform staff functions.

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective volunteers that may impact the safety of your clients and your horses, such as whether prospective volunteers have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Volunteers required to complete a Liability Release/Hold Harmless Agreement
    Volunteers are required to provide Emergency Medical Information
    Volunteers are required to sign a Photo Release
    Prospective volunteers are required to undergo a Background Check
    Volunteers provide parent/guardian information if applicable
    Volunteers carry current health insurance
    Volunteers have written job descriptions
    Volunteers are evaluated on an annual and as needed basis or with any change in their job description
    Volunteers are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Volunteers receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Volunteers are assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility

Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
We will be updating our website in the process of updating for 2025 and will be adding additional transparency with the update.