MISSION & PROGRAMS

Mission:
Our mission is to provide a safe and comfortable retirement alternative for aged and infirm horses to live out their lives, and to offer educational opportunities to the public on equine welfare and management.

Our organization provides programs involved with equine retirement
Our organization provides community outreach and/or public education programs involving horses.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
100% of our total programs and services are horse-related.
Our organization does not use satellite, overflow, foster, and/or outreach facilities
Number of facilities/locations where horses used in our programs are HOUSED AND CARED FOR or were HOUSED AND CARED FOR during 2022: 1
     1. Mitchell Farm Equine Retirement (*Main) Status: 2023 and 2022

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
Mitchell Farm’s main goal remains sustainability while following our mission. Mitchell Farm seeks to close the gap in the rescue cycle by providing permanent sanctuary to the horses in its care. The Farm must be sustainable to provide the best life possible for residents, current and future. There are many more unwanted horses than there is room at Mitchell Farm. We Strive to be a model of a sustainable solution, lending our experience and knowledge to other retirement farms to help more than just the horses in our direct care.
     
     Sustainability is an on-going effort and is a priority in strategic planning. Our organization believes that it is necessary to continuously re-evaluate our business plan as changes occur in economic climates and other factors affecting our financial stability. In 2022, Board Committees began exploring pathways for "step back to eventual step down" of Founder/Executive Director Dee Doolittle. At age 66, Dee is keening aware of eventual physical limitations for work in the barn and directly with horses. She plans to be physically involved for as long as possible but will begin to limit herself gradually to administrative duties.
     
     In nineteen successful years of operation Mitchell Farm has provided permanent sanctuary to 112 equines with the high care standards set forth by the Global Federation of Animal Sanctuaries (GFAS), The Thoroughbred Aftercare Alliance (TAA) and The AAEP Care Guidelines for Rescue and Retirement Facilities.
     
     Mitchell Farm has achieved full accreditation from both GFAS and TAA. Accreditation signifies that Mitchell Farm Equine Retirement meets rigorous and peer-reviewed equine care standards, confirmed by visits from accrediting authorities, and has also demonstrated adherence to standards addressing the sustainability of the organization, ethical principles, finances, staffing, education outreach, security and safety and other operational aspects.
     
     A strong succession plan and constant reflection and adjustment to economic pressures ensures financial stability. Maintaining accreditation with both the Global Federation of Animal Sanctuaries and The Thoroughbred Aftercare Alliance provides us with a clear path to excellence in the areas of horse care, governance, fiscal responsibility, and sustainability.
     
     GFAS is a non-profit organization whose mission is to improve the quality of care at animal sanctuaries worldwide. accreditation is proof of adherence to the GFAS Standards of Excellence.
     
     “Mitchell Farm is an incredible role model in combining the compassion of equine welfare with “no nonsense” non-profit management best practices,” said Jeannine Alexander, past GFAS Deputy Director-Equine. “They demonstrate that a moderate sized organization with a modest budget can put all of the components together to create a professional, well-run organization. They have built a structure that protects the long-term welfare of the horses in their care. We believe that any equine organization that ultimately wants to function in the best interest of their horses will follow their example and commit to putting each piece of the non-profit management puzzle in place.”
     
     TAA is the only accrediting body in Thoroughbred aftercare. It reviews all aspects of an aftercare non-profit, working with the organizations to reach and maintain a high standard of operation.
     
     In 2022 Mitchell Farm was proud to be awarded the Equus Foundation Mentor Seal reaffirming our commitment to excellence and transparency.

Horse Rescue, Rehabilitation, Retraining & Re-homing:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     Mitchell Farm Equine Retirement gives safe, comfortable and permanent sanctuary to the equines in our care. The only requirement is that they be pasture sound. They are free to remember or learn what it means to "just be a horse". They develop strong bonds with other horses and receive outstanding care and love from our staff and over thirty volunteers.
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     Mitchell Farm’s impact goes well beyond giving these noble creatures a dignified end of life experience. The commitment to education and community involvement takes this non-profit to a whole new level.
     
     From the first-grade school trips to seniors in memory care at skilled nursing care facilities, Mitchell Farm provides a meaningful experience for all ages that visit the farm. The farm offers volunteer community service opportunities for local high schools, colleges, as well as the court system.
     
     An important community resource, Mitchell Farm provides training on equine handling for first responders to prepare them in the event of traffic accidents, barn fires, and other emergencies involving horses. Seminars for The Emergency Animal Rescue Service have also been held at the Farm.
     
     Truly the expert on older horse health and wellness, the farm is the go-to resource for others in the horse industry on aged equine care. They do not permit testing, but they do encourage observation and data collection for interested veterinarians.

Research/Medical Use of Equines:
Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine. 

Religious Affiliation:
Our organization does not promote religious education, religious purposes, or a specific religious faith or use donations for religious education or religious purposes; require participants to be of a certain faith; require participation in religious, instruction, activities or services; or require participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered. 

Auction Donation:
Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter. 

EQUINE CENSUS SUMMARY

Total Facilities: 1

     1. Mitchell Farm Equine Retirement (*Main) Status: 2023 and 2022

34 Total number of horses involved with your programs on January 1, 2022
PLUS: Horse Intake during 2022
1 Donated
0 Lease
0 Purchase from Owner
0 Auction
0 Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
0 Adoption from Rescue
0 Owner Owned
1 Total intakes
LESS: Horse Departure during 2022
0 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
1 Horses euthanized
1 Total departures
34 Number of horses involved with your programs on December 31, 2022
0 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
34 Total number of horses permanently retired.

Summary: 34 on 1/1/2022+ Intakes - 1 Departures = 34 on 12/31/2022

Total days that equines were in the care of Mitchell Farm Equine Retirement, Inc. during 2022: 12264

2022 Mitchell Farm Equine Retirement Equine Census
34 Total number of horses involved with your programs on January 1, 2022
PLUS: Horse Intake during 2022
1 Donated
0 Lease
0 Purchase from Owner
0 Auction
0 Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
0 Adoption from rescue
0 Owner Owned
1 Total intakes
LESS: Horse Departure during 2022
0 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
1 Horses euthanized
1 Total departures
34 Number of horses involved with your programs on December 31, 2022
0 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
34 Total number of horses permanently retired.

Summary: 34 on 1/1/2022+ 1 Intakes - 1 Departures = 34 on 12/31/2022


1 Horse Intake Detail during 2022 0
1 Donated 0
1Thoroughbred1 Aged Over 20  1 Geldings
0 Leased 0
0 Purchased from Owner 0
0 Auction 0
0 Kill Pen/Feedlot 0
0 Surrendered 0
0 Seized 0
0 Abandoned 0
0 Returned 0
0 Transferred 0
0 Born at facility 0
0 Adoption from rescue 0

POLICIES: ACQUISITION

Our organization acquires horses/equines from the following source(s):
    Donation  
    Surrender  

Our organization does not acquire horses/equines from the following source(s):
    Lease  
    Purchase/Adoption from Owner  
    Auction  
    Kill pen/Feedlot  
    Return  
    Seizure  
    Abandonment  

Our organization will accept the following:
    Geldings
    Mares
    Only Stallions to be castrated

Not Checked:
    Pregnant Mares
    Foals
    Stallions

Additional information about our acquisition policies and practices:
Intake Policy
     
     Upon arrival:
     -Each horse must have a current negative coggins and Rabies Certificate and West
      Nile Vaccination.
     -Photos are taken for identification.
     -Physical exam by Veterinarian if deemed necessary by barn manager.
     -Equine Profile form received by most recent caregiver.
     -Procure any available medical records.
     -Signed contract transferring ownership to MFER.
     -Official State Health Certificate signed by a Veterinarian if coming from out of state.
     -Quarantine for 14 days.

POLICIES: INTAKE, ASSESSMENT & TRAININING

Prior to a horse being accepted and/or arriving at the facility, the organization requires the following with respect to the health status of the horse:
    A current Coggins
    Vaccination records that have been administered within the last 12 months
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations

Not Checked:
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
    A health certificate signed by a veterinarian and dated no more than seven days prior to arrival attesting to the health status of the equine is provided to our organization either prior to or upon arrival of the equine

Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
    The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    The owner is financially responsible for the shipping of the equine to and from the organization
    Equines are not taken on trial

Not Checked:
    The equine is evaluated at its place of residence

Following arrival of the equine at the facility, the following is performed:
    Physical examination by trained barn staff
    Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
    A Henneke Body Conditioning Score or other body conditioning score is assigned
    Coggins test
    Blood work other than Coggins
    Fecal test
    Vaccinations
    De-worming

Not Checked:
    Physical examination by a veterinarian upon arrival and/or prior to quarantine departure
    Physical examination by a farrier
    Physical examination by a dentist
    The equine is scanned to check for a microchip
    The equine is microchipped if the scan indicates that there is no microchip

Upon intake, the organization has the following quarantine policy in place:
    The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time

Not Checked:
    The equine is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
    The equine is not quarantined

The typical length of quarantine is:   10 to 20 days

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing

Not Checked:
    Saddling
    Bridling
    Lunging
    Loading onto and unloading off a trailer
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Jumping
    Driving (Pulling a carriage)
    Tolerance to unusual objects and loud noises
    Clipping
    Tolerance to multiple handlers at the same time

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
    The Henneke Body Condition score or other body conditioning score is updated at least annually
    Equines at our facility may be treated by an equine massage therapist
    Equines at our facility may be treated by an equine nutritionist
    Physical examination by a veterinarian at least annually

Not Checked:
    Photographs are taken of each equine monthly and kept with the equine's health records
    Photographs are taken of each equine annually and kept with the equine's health records
    Equines at our facility may be treated by an equine chiropractor
    Equines at our facility may be treated by an equine acupuncturist
    
    

Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
    No equines are ridden; not applicable

Not Checked:
    Our organization evaluates at least annually and maintains a written record of the weight-carrying and workload limitations for each equine that is ridden
    Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden

The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
    No equines are ridden; not applicable

Not Checked:
    Equine age, weight, breed, body condition, fitness, balance, health and soundness
    Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
    Size, shape, condition and angle of the hooves
    Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
    Weight and proper fit of the saddle and other equipment
    Terrain and footing in the working environment
    Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
    Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
    Temperature and/or weather conditions
    Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
    Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden

Horses provided formal training (groundwork or riding):   Not applicable; our horses are all retired

Additional information about our intake, assessment & training policies and practices:
Health Certificate is only required if coming from out of state. All horses are quarantined for 14 days upon arrival.
     
     There is no need to assess our horses for any skills or behaviors prior to arrival as they are only required to relax and be happy. Most unwanted behaviors disappear after several months of retirement.

POLICIES: BREEDING

The organization has the following policies related to breeding and stallions:
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed equines.

Not Checked:
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds equines
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions

POLICIES: EUTHANASIA

The organization has the following policies related to euthanasia:
    Our organization will never have an equine euthanized for space
    Our organization may have a healthy equine euthanized if it is a threat to itself, other equines, or people and euthanasia is recommended by a veterinarian
    Our organization may have an equine euthanized upon the recommendation of the veterinarian after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Disposal of the carcass is handled within 24 hours

Not Checked:
    Our organization will never have a healthy equine euthanized under any circumstances
    Euthanasia is done at the veterinarian's facility

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian

Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. Our organization prohibits euthanasia under any circumstances

POLICIES: RE-HOMING

Re-homing Agreement not applicable.
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
    The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.

EQUINE CARE & SHELTER/FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Our organization does not use satellite, overflow, foster, and/or outreach facilities

---

Mitchell Farm Equine Retirement
300 East Haddam Rd Salem CT 06420
Contact: Dee Doolittle
Contact's Phone: 860-303-8705
Contact's Email: dee@mitchellfarm.org

Does your organization own, lease or use a part of this facility? Lease

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Montville Animal Control 860-848-3529

Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? No

---

Mitchell Farm Equine Retirement

---

Veterinarian Information
Vet Assessment  conducted on 02/10/2023

Veterinarian: David A. Anderson, DVM
Clinic Name: Anderson Veterinary Services LLC
P.O. Box 631
Hebron   CT   06248
Phone: 860-639-6927

---

---

Mitchell Farm Equine Retirement: *Main

---

Grounds
Total number of horses/equines currently involved with your programs at this facility: 34
Of the total number of horses/equines currently involved with your programs at this facility, the number of horses that are microchipped: 0
Total number of horses at this facility INCLUDING those not involved with your programs: 34
Maximum capacity of horses at this facility: 35
Total acreage dedicated specifically to the horses: 50
Our organization has use of the following at this facility:
Structures/Barns: 4  Run-in sheds: 0
Pastures: 8  Paddocks/Pens: 4
Uncovered Outdoor Rings: 0  Covered Outdoor Rings: 0  Indoor Rings: 0

Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/enclosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to ensure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 4-8
How many hours per day, on average, are horses turned out:
    Equines are out 9 to 15 hours per day

The following describes the pastures at this facility:
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    A dedicated staff person(s) is responsible for pasture management
    All pastures are fenced to prevent escape or injury
    Electric fencing is used; electric wires or tape fence are visibly marked
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures are rotated
    Pastures have natural protection for equines (i.e., trees)

Not Checked:
    This facility does not have pastures where equines can graze on pasture grass
    Barbed wire is used for fencing
    Pastures have man-made protection for equines (i.e., shelters)

The following describes the turnout areas other than pastures at this facility:
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Electric fencing is used; electric wires or tape fence are visibly marked
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly

Not Checked:
    This facility does not have turnout areas
    Barbed wire is used for fencing
    Turnout areas have man-made protection for equines (i.e., shelters)

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
    A security guard is present at night
    Equines are checked overnight
    By Appointment Only signs are posted.
    Hold Harmless signs are posted
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
    The perimeter of the property is fully fenced

Not Checked:
    No Trespassing signs are posted
    Authorized Personnel Only signs are posted
    Entrance gates are locked at night
    The property is fitted with motion lights
    The property is fitted with a security system monitored by police or a professional service

---

Mitchell Farm Equine Retirement

---

Equine Care

Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Our organization utilizes a software application to maintain records
    Our organization would use free cloud-based barn management software if available

The following items are consistent with our feed management plan and practices:
    Equines are provided with individualized feeding plans, including supplements, according to age and any health issues
    Feed plans are determined in consultation with a veterinarian
    Supplement plans are determined in consultation with a veterinarian
    Equines are fed in individual stalls
    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The feed chart is centrally located and updated as needed
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
    Medications are kept in a locked, climate-controlled area

Not Checked:
    Equines are fed in groups

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week


Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    The protocol for each equine is determined in consultation with a veterinarian
    Fecal testing is performed prior to the use of a de-wormer.

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly parasites
    Fly Traps and Tapes
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

The following represent the biosecurity practices in place at facility:
    The organization has a written biosecurity plan
    All staff are trained in best practices related to biosecurity
    All volunteers are trained in best practices related to biosecurity
    A specific individual is assigned to care for sick, affected and/or quarantined equines
    Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
    Sick, affected and/or quarantined equines do not have contact with other equines or other animals
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined equines
    Manure and bedding from sick, affected and/or quarantined equines is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
    Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
    Equipment used by sick, affected and/or quarantined equines is not shared and is clearly labeled
    Shared equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
    Latex gloves are worn when working with sick, affected and/or quarantined equines
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined equines

Not Checked:
    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
    Equines are not quarantined on arrival.

The following represent the manure removal practices in place at facility:
    Manure piles are composted or spread on pastures
    Our organization adheres to the manure management guidelines set by state and/or local authorities

Not Checked:
    Manure is stored in dumpster(s)
    Manure is piled in an area where equines are not located
    Manure piles are covered
    Manure is hauled, sold or given away

The following steps are taken to help staff and volunteers readily identify each horse on the property::
    Equines are assigned the same stall/location each day
    Name plates are located on the stall
    Photos are located on the stall
    A notebook or binder with photos and information on each equine is easily accessible
    A map/diagram is posted showing the location of each equine with equine names and photos
    Equine photos and profiles are available on the website
    Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions
    Staff/volunteers are provided training on conformation, markings, colors, and breeds
    Team leaders work with new staff/volunteers until they are able to identify the equines

Not Checked:
    Equines wear halters with nametags

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
    Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
     Halters are shared
    No equines are ridden; not applicable.

Not Checked:
     All equines have specifically assigned tack, apparel and equipment that is not shared
    Saddles are shared
    Saddle pads are shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
    Tack is cleaned after each use
    Tack is cleaned weekly
    Tack is cleaned only when needed
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when an equine's body condition changes
    Tack is assessed for fit by trained personnel when an equine's disposition changes
    This facility enlists the services of a professional saddle fitter at least once a year
    Assigned tack is clearly labeled
    Tack is stored in a climate-controlled location
    Helmets are shared
    Helmets are cleaned/disinfected after each use
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.

---

Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
    Emergency procedures are posted prominently
    Emergency phone numbers are posted prominently
    The facility owns or has access to a generator
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility collects and maintains medical information from staff, volunteers, and clients
    The facility maintains appropriate liability and/or workers' compensation insurance
    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
    The organization has a written emergency preparedness/safety plan (EPP)

Not Checked:

The written EPP addresses the following areas:
    Local fire department and/or the state's emergency planning department procedures
    Medical emergencies for clients, staff, and volunteers
    Medical emergencies for equines
    Evacuation plans
    Power outages
    Fire
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Terrorist attacks
    Protocols to notify emergency personnel
    Building/facility exit plans

Not Checked:

The facility follows the specific procedures to help PREVENT emergency situations:
    Smoking is strictly prohibited
    NO SMOKING signs are posted prominently
    Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
    Aisles and doorways are kept clear

Not Checked:
    Hay is stored away from permanent or temporary structures where equines are stalled
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Quarterly
Smoke detectors are checked: Quarterly
Electrical Systems are checked: Quarterly
Fence lines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Quarterly
Review of safety protocols with staff are conducted: Quarterly
Review of safety protocols with volunteers are conducted: Quarterly
The Emergency Preparedness Plan is reviewed and updated: Annually

Equine Transportation
2-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  4 Access offsite;
3-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
6-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;

GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING

Staff & Volunteers:
Chief Staff Officer (CSO):  Dee Doolittle, Founder/Executive Director
Employees/Independent Contractors:   Full-Time:  2  Part-Time:  3  Volunteers:  36
Staff Recruitment, Screening and Training processes including employees and independent contractors:
    Prospective staff/independent contractors complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective staff and independent contractors that may impact the safety of your clients and your horses, such as whether prospective staff/independent contractors serving in the capacity as staff have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
    Staff and/or contractors are required to provide Emergency Medical Information
    Staff and/or contractors are required to sign a Photo Release
    Staff and/or contractors provide parent/guardian information if applicable
    Staff and/or contractors carry current health insurance
    Staff and/or contractors have a written job description
    Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
    Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Staff and/or contractors receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
    The organization provides a handbook to every member of the staff, including employees and/or independent contractors serving in staff positions;
    The handbook includes information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    The handbook is reviewed annually and updated
    One or more staff members or contractors are trained in CPR and human first aid
    One or more staff members or contractors are trained in equine first aid

Not Checked:
    Prospective staff/independent contractors are required to undergo a Background Check
    Staff and/or contractors are subject to Random Drug Screening

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective volunteers that may impact the safety of your clients and your horses, such as whether prospective volunteers have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
    Every volunteer is required to provide Emergency Medical Information
    Every volunteer is required to sign a Photo Release
    Every volunteer provides parent/guardian information if applicable
    Every volunteer carries current health insurance
    Every volunteer has a written job description
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
    Every volunteer is updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Every volunteer receives training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility

Not Checked:
    Prospective volunteers are required to undergo a Background Check
    Every volunteer is subject to Random Drug Screening

Governing Body:
Board meetings per year:  3
Number of Board Members:  9  Number of Voting Board Members:  9

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board, Staff or Program Participants related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board, Staff member and/or Program Participant.
Harriet Burrell, Sister to Executive Director
     Harry M. Horn is married to Executive Director

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:
Does your organization have a written conflict of interest policy that ensures that any compensated board member is a NON-VOTING (Independent) board member or that any compensated board member or any board member related to a compensated staff member, independent contractor, or any related board members, or any individual or organization that might benefit from a board decision, abstains from voting on issues impacting such compensation and requires officers, directors or trustees, and key employees to disclose at least annually in writing interests that could give rise to conflicts?  Yes


Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable:  Received IRS Tax exempt status letter in September of 2005. Up to date registration and fees with the Connecticut Secretary of State. Mitchell Farm is fully accredited by the Global Federation of Animal Sanctuaries and the Thoroughbred Aftercare Alliance. Accreditation signifies that Mitchell Farm meets rigorous and peer-reviewed equine care standards and has also demonstrated adherence to standards addressing the sustainability of the organization, ethical principles, finances, staffing, educational outreach, security and safety aspects.

Organization documents available on our website:
    Most recent IRS Form 990
    Equine Intake Guidelines
    Volunteer Handbook
    Bylaws

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Volunteer Handbook
    Staff Handbook
    Bylaws

Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
Also available on our website:
      Updated list of Board of Directors
      Conflict of Interest policy

Budget:  $100K to $500K
Equine Budget:   $150K to $250K
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Compilation
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2022? Yes
View The IRS Form 990/Pro Forma 990