EQUUS Foundation

MISSION & PROGRAMS

Mission:
The mission of The Southlands Foundation is to provide a historical and agrarian connection to the community, and cultivate a respect and love for the land and its animals through education, conservation and outdoor recreation.

Our organization provides outreach and/or public education programs involving horses.
100% of our total programs and services are equine-related.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
Our organization does not CURRENTLY use satellite, overflow, foster, and/or outreach facilities.
Summary of organization's recent accomplishments, goals, strategies to achieve the goals, and capabilities to meet the goals, including its long-term plans to sustain its programs:
2024 has been a busy and prosperous year for The Southlands Foundation. We have hired a new Executive Director, Program Director and Barn Director. All have years of experience and a dedication to the mission of Southlands. We have engaged in many community-based programs which is the goal of The Southlands Foundation. The Anderson Center for Autism brings a rotating group of participants to the farm to engage in communication and socializing by using our equine friends. This program is supervised by the Anderson Center and a dedicated staff member of Southlands. Daytop Samaritan Village Rehabilitation Center brings their participants to engage with the horses while having discussions to build self-awareness and confidence. This program is run by a tenured Professor of Psychology at Vassar College and a select few volunteers. We also started a partnership with Ramapo for Children which works with children that have social and emotional issues. The clients come to the farm with Ramapo staff members and a dedicated Southlands member to learn about the horses and gain social interactions. We also have a client from Ramapo that volunteers their time with Southlands supervision for barn related chores which promote self-worth, a sense of accomplishment and vocational training. These goals are accomplished and sustained by increasing our Southlands family. We have added new equine trainers and as a result new horses boarded at the facility which brings us to capacity. Lessons are being taught throughout the day by an experienced staff of trainers. We have created an outdoor space for pasture boarded horses. Summer camps and school vacation camps are an additional source of revenue. These programs are very popular and fill to capacity before the camp begins. By increasing our equine population, we have increased our staffing to provide for the needs of the horses. We have a staff member that is working on a PATH International certification to bring equine assisted therapy to the Southlands Foundation. Another avenue is a Read to Ponies program which brings literacy outreach to our barn. By adding these programs, the Southlands Foundation has a clear long term plan for community involvement.

Please describe what steps your organization takes to ensure that:
1) all interactions between your equines and people are mutually beneficial and conducted in accordance with the Guidelines for Human-Equine Interactions stated below;
2) all equines in the care of our organization and/or equines that participate in the organization's program have access to clean drinking water at all times; nutritious food in sufficient quantity, including natural forage such as pasture grass and/or hay; appropriate veterinary, farrier, and dental care; shelter and protection from the weather; sufficient safe space to move around comfortably on a daily basis; and daily opportunity to freely interact and have contact with other equines:

We have a program director to oversee the programs at the Southlands Foundation. Our program director is also a veterinarian. A barn director and assistant oversee the direct care of the horses. The program director coordinates the use of the horses for every program and riding lesson. Each horse is carefully selected to balance their work and rest time. Certain horses are used primarily with the community programs due to their gentle calm nature. Lesson horses are selected based on the skill level and age of the rider. A horse may be scheduled to work but the barn director or assistant barn manager may see that they are not ready to work and will substitute. The horse trainer has the option of changing horses if they feel a horse is not ready to work. Lessons may be cancelled due to weather conditions for the safety of the horses. This criteria is also used with the clients. For our community based programs, some of the clients will just watch. Some clients are ready and willing to complete any task. We also will cancel lessons or programs for weather related issues or we will move programs to an inside area.

The horses are supervised from sunup to sundown. The barn director and assistant handle and exercise each horse every day. If our veterinarian suggests a horse recover from any injury that horse is not used until the veterinarian confirms they are ready to work. Once the horse is ready to work, the assistant barn manager will ride the horse for a few times for rehabilitation. Our property is 200 acres with plenty of room for the horses to roam outside and forage. Each outdoor pasture has running water and outside shelter. During the winter months, hay is provided outside since forage is scarce. Every horse is turned out daily for socializing and some live outside full time. The veterinarian is the first point of contact if the barn staff see a problem with a horse. Rhinebeck Equine is always available to help us with any medical problem and provide well visit appointments.

Outreach and/or Public Education:

Overview of our programs involved with providing outreach and/or public education programs involving horses:
     The Southlands Foundation teaches horseback riding, horsemanship, and the love, understanding and skillful care of horses to adults and children. We offer horse stables, indoor and outdoor riding arenas, and horse show opportunities.

     Our facility is a wildlife preserved area with 200 acres open to the public for miles of trails to ride or walk. In addition to riding lessons for children and adults, we offer a riding camp during the summer with our lesson horses. We also provide a working student program. Members are able to ride at reduced cost based on their involvement in helping with chores around the farm.

     The Southlands Foundation, in cooperation with the Anderson Center for Autism, provides equine assisted therapy to adults and youth. The groups come once a week to learn about horses and learn about communicating effectively. Through the Anderson Center, a few clients come to Southlands to assist with the horses on a regular basis under the guidance of Southlands and the Anderson Center.

     The Southlands Foundation also conducts an unmounted Horsemanship Program in partnership with Samaritan Daytop Village, a nationally recognized human services organization. Samaritan Daytop provides a rich array of services including substance use treatment, mental health, primary health care and other specialized vocational and employment programs. Participants in the Southlands Horsemanship program meet at the farm weekly, giving them the opportunity to learn about nature, horses, and skills related to farm and animal care.

     We also have partnered with Camp Ramapo to offer volunteer/job opportunities for their clients. The clients are given tasks at the farm that they will participate in with success to offer a sense of accomplishment.

     The Southlands Foundation has a long history of offering a limited number of stalls to clients who wish to board their horses at our wonderful facility in order to participate in our lesson and training program. We are committed to equine education in both horsemanship and husbandry, and welcome clients who own their own mounts.

     Southlands provides quality care in a safe, pleasant, and workmanlike atmosphere. The horses are turned out daily in board fenced paddocks. Our stalls have good ventilation and are partially matted. Stalls are cleaned every morning, including most holidays: they are picked again in the afternoons. Our Barn Manager oversees the deworming and nutrition of the entire herd, with input from veterinarians and nutritionists. Farriers and specialized services such as acupuncture, chiropractic, energy balancing and massage are available on a regular basis.

     Our main barn has fire-heat sensing systems with remote continuous monitoring. Theft security systems are in all tack rooms, offices and supply areas, and are remotely monitored. We are fully insured to protect our clients, horses, property and staff.

     Our extensive facility includes both indoor and outdoor rings, cross country fences, and an extensive acreage of fields and wooded areas open for mounted adventures. Our trainers share the goal of producing well rounded, soundly educated mounts that are comfortable and safe in a variety of environments.

     For those who enjoy competition, we offer our own hunter/jumper and dressage schooling show series and travel to both unrated and rated USEF competitions throughout the year. To broaden the scope of our education, we offer regular clinics with highly regarded professionals in a variety of disciplines.

Research/Medical Use of Equines:
Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine.

Religious Affiliation:
Our organization does not promote religious education, religious purposes, or a specific religious faith or use donations for religious education or religious purposes; require participants to be of a certain faith; require participation in religious, instruction, activities or services; or require participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered.

Auction Donation:
Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter.

POLICIES: INTAKE, ASSESSMENT & TRAINING

Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
    The equine is evaluated at its place of residence
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
    A health certificate signed by a veterinarian and dated no more than seven days prior to arrival is provided to our organization either prior to or upon arrival of the equine attesting to the health status of the equine

Not Checked:
    The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
    The owner completes an application/contract which constitutes the agreement between the owner and our organization when the equine is acquired from the equine's owner other than by purchase from an auction or kill pen, or by seizure or by abandonment
    The owner is financially responsible for the shipping of the equine to and from the organization

Trial Period: Check all that apply:
    Equines are on trial for up to 30 days
    During the trial period, the organization accepts total financial responsibility for the care of the equine, including board, feed, shoeing and any necessary veterinary care
    The trial period may be terminated by either the organization or the owner for any reason

Not Checked:
    Equines are on trial up to 60 days
    Equines are on trial for 60 or more days
    The trial period may be reduced based on the equine's progress
    During the trial period, the organization accepts financial responsibility for the care of the equine, including board, feed, shoeing and any necessary veterinary care, up to a fixed amount agreed upon by the organization and the owner
    During the trial period, the owner/donor is financially responsible for the care of the equine, including board, feed, shoeing and any necessary veterinary care

Upon intake, the organization has the following quarantine policy in place:
The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time

Not Checked:
The equine is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
The equine is not quarantined

The typical length of quarantine is:   Up to 10 days

Following arrival of the equine at the facility, the following is performed:
    Physical examination to include temperature, pulse and respiration by a trained staff member upon arrival
    A Henneke Body Conditioning Score or other body conditioning score is assigned by a trained staff member upon arrival
    Physical examination by a farrier
    Physical examination by a dentist

Not Checked:
    Physical examination to include temperature, pulse and respiration by a veterinarian upon arrival
    A Henneke Body Conditioning Score or other body conditioning score is assigned by a veterinarian upon arrival
    Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
    The equine is scanned to check for a microchip
    The equine is microchipped if the equine has not been microchipped

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Lunging
    Loading onto and unloading off a trailer
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Jumping
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Clipping
    Tolerance to multiple handlers at the same time

Not Checked:
Driving (Pulling a carriage)

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
    Physical examination by a veterinarian at least annually
    The Henneke Body Condition score or other body conditioning score is updated at least annually by the veterinarian
    Vaccinations are administered at least annually
    Photographs are taken of each equine annually and kept with the equine's health records
    Equines at our facility may be treated by an equine acupuncturist
    Equines at our facility may be treated by an equine massage therapist
    Equines at our facility may be treated by an equine nutritionist

Not Checked:
    The Henneke Body Condition score or other body conditioning score is updated at least annually by a trained staff member
    Photographs are taken of each equine monthly and kept with the equine's health records
    Equines at our facility may be treated by an equine chiropractor

Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
Our organization evaluates at least annually and maintains a written record of the weight-carrying and workload limitations for each equine that is ridden

Not Checked:
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
No equines are ridden; not applicable

The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
    Equine age, weight, breed, body condition, fitness, balance, health and soundness
    Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
    Size, shape, condition and angle of the hooves
    Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
    Weight and proper fit of the saddle and other equipment
    Terrain and footing in the working environment
    Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
    Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
    Temperature and/or weather conditions
    Seasonal impact on the equines' workload and weight-carrying capabilities and limitations

Not Checked:
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
No equines are ridden; not applicable

Horses provided formal training (groundwork or riding): As needed; no set schedule

POLICIES: BREEDING

The organization has the following policies related to breeding and stallions:
Our organization does not conduct breeding of equines owned or under the care of our organization.
Our main facility where our organization conducts its programs does NOT breed equines.

Not Checked:
One or more of the facilities where our organization conducts its programs, including foster/temporary care facilities, breeds equines
One or more of the facilities where our organization conducts its programs, including foster/temporary care facilities, are permitted to house stallions

POLICIES: EUTHANASIA

The organization has the following policies related to euthanasia:
    Our organization will never have an equine euthanized for space
    Our organization will have an equine euthanized upon the recommendation of the veterinarian if the equine is a threat to itself, other equines, or people
    Our organization will have an equine euthanized upon the recommendation of the veterinarian after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Disposal of the carcass is handled within 24 hours

Not Checked:
Our organization will never have an equine euthanized under any circumstances
Euthanasia is done at the veterinarian's facility

The following are authorized to administer the procedure for your organization in accordance with state laws:
Veterinarian

Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. Our organization prohibits euthanasia under any circumstances

POLICIES: RE-HOMING

Re-homing Agreement not applicable.
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.

Our organization has the following policies and procedures related to horses that need to be retired, are no longer able to contribute to the mission of the organization, and/or are no longer manageable:
    The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
    Equines may remain at our organization for their lifetimes
    In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized upon the recommendation of the veterinarian
    In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized upon the recommendation of the veterinarian
    The organization will accept financial responsibility for equines in the current care of the organization that need to be retired or are no longer able to contribute to the mission of the organization if all alternatives have been explored to find the equine an appropriate placement and space is not available for the equine to remain at the organization.

Not Checked:
    Equines may be found suitable homes by our organization
    Equines may be returned to their owners
    Equines may be sent to auction
    If a suitable home cannot be located within 12 months, the equine may be euthanized

EQUINE CARE & SHELTER/FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Our organization does not CURRENTLY use satellite, overflow, foster, and/or outreach facilities.

Southlands Foundation
5771 US-9 RHINEBECK NY 12572
Currently operational
Total number of horses/equines currently involved with your programs, under your care, and/or owned by your organization at this facility: 15
Total number of horses at this facility NOT INCLUDING those counted above: 27
Maximum capacity of horses at this facility: 50

Does your organization own, lease or use a part of this facility? Own

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
Hudson Valley SPCA 940 Little Britain Road New Windsor, NY 845-564-6810 info@hudsonvalleyspca.org

Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? No

ADDITIONAL INFORMATION ABOUT THIS FACILITY:

Only 15 horses are involved in our riding program and community service. Three schooling horses are retired. The other horses are privately owned and do not participate on a regular basis.

Southlands Foundation

Veterinarian Information
Veterinarian: Laura Javsicas
Clinic Name: Rhinebeck Equine
26 Losee Lane
Rhinebeck NY 12572
Phone: 845-876-7085

Overview: Southlands Foundation (*Main) Currently operational
Total acreage dedicated specifically to the horses: 200
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 5
Pastures: 16  Paddocks/Pens/Turnout Areas: 16
Uncovered Outdoor Rings: 2  Covered Outdoor Rings: 0  Indoor Rings: 1

Are the organization's rules, restrictions and warnings (signage) conspicuously posted in easily accessible locations?    Yes
Are the organization's emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes
Are human and equine first aid kits easily accessible?     Yes

Regarding all shelters where horses are housed including run-in sheds:
Do horses have assigned stalls in the barn/structure(s) or exclusively assigned shelter locations where they are separated from other horses with a barrier?    Yes
How many hours per day, on average, are horses stalled or restricted to these sheltered exclusive shelter locations? 4-8
How often are the stalls/shelters cleaned, i.e., kept in good repair and free of standing water, accumulated waste, sharp objects and debris? 6-7 Days a Week
Do all stalls/shelters allow horses to lie down, stand up and turn around and provide protection from inclement weather (wind, sleet, rain, snow and extreme temperatures)?    Yes
Are stalls/shelters kept in good repair, with adequate ceiling height, and free of standing water, accumulated waste, sharp objects and debris?    Yes
Are floors constructed and maintained for both good drainage and traction?    Yes
Is there a ventilation and circulation system in place to allow free flow of air to control temperature, and humidity, and to prevent air stagnation?    Yes
Is wiring inaccessible to horses and maintained for safety in all areas of facility?    Yes
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes
Is there adequate lighting to ensure safety in all areas of facility?     Yes
How many hours per day, on average, are horses turned out:
    Equines are out 4 to 8 hours per day
    Equines are out 24/7

The following describes the pastures at this facility:
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    A dedicated staff person(s) is responsible for pasture management
    All pastures are fenced to prevent escape or injury
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures are rotated
    Pastures have natural protection for equines (i.e., trees)
    Pastures have man-made protection for equines (i.e., shelters)

Not Checked:
    This facility does not have pastures where equines can graze on pasture grass
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following describes the turnout areas other than pastures at this facility:
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Turnout areas have man-made protection for equines (i.e., shelters)
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly

Not Checked:
    This facility does not have turnout areas
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
    There is a practice in place to monitor equines overnight
    Authorized Personnel Only signs are posted
    Entrance gates are locked at night
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    The property is fitted with motion lights
    The property is fitted with a security system that is monitored internally by staff (or the property owner)

Not Checked:
    A security guard is present at night
    By Appointment Only signs are posted.
    No Trespassing signs are posted
    Hold Harmless signs are posted
    The property is fitted with a security system monitored by police or a professional service
    The perimeter of the property is fully fenced

Equine Care/Emergency Preparedness: Southlands Foundation (*Main) 2025 and 2024 This section is required.

Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    The organization utilizes its own system to maintain records

The following items are consistent with our feed management plan and practices:
    Equines are provided with individualized feeding plans, including supplements, according to the equine's age, breed/type, condition, size, work level and any health issues, consisting of nutritious food provided in sufficient quantity and access to adequate natural forage, or be fed daily, or as recommended by the organization's veterinarian
    Feed plans are determined in consultation with a veterinarian
    Supplement plans are determined in consultation with a veterinarian
    Equines are fed grain in individual stalls
    Staff and/or volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The feed chart is centrally located and updated as needed
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of contaminants, debris and chemicals, protected from weather and other animals, and be positioned or affixed to minimize spillage.
    Medications are kept in a secure area

Not Checked:
Equines are fed grain in groups

Is clean, potable water available at all times for all equines, or if not at all times, at least twice daily?     Yes

Hoof Care: How often is hoof care provided for each equine? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each equine? Annually and when an issue arises

Horse checks: How often are equines visually and physically checked by personnel at the facility? Every day or 6 days a week

Our organization has the following parasite and fly/insect control protocols in place, including remedies used to control flies and insects:
    Our organization follows the parasite control guidelines of our veterinarian, including fecal testing and de-worming
    Fly/Insect Control Remedies:
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

Not Checked:

The following represent the biosecurity practices in place at facility:
    Our organization follows the biosecurity guidelines of our veterinarian
    Sick, affected and/or quarantined equines do not have contact with other equines or other animals
    The organization has a written biosecurity plan
    Staff are trained in best practices related to biosecurity
    Volunteers are trained in best practices related to biosecurity
    A specific individual is trained and assigned to care for sick, affected and/or quarantined equines
    Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
    Hand sanitizers are available at all primary points of access to sick, affected and/or quarantined equines
    Footbaths are available at all primary points of access to sick, affected and/or quarantined equines
    Manure and bedding from sick, affected and/or quarantined equines is removed from the facility - not put in open air piles, and not spread on pastures
    Quarantine areas, such as stalls, aisle ways, paddocks, and common areas, are cleaned (and needed, disinfected) after conclusion of the quarantine.
    Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
    Equipment used by sick, affected and/or quarantined equines is not shared
    Equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
    Latex gloves, or equivalent gloves, are worn when working with sick, affected and/or quarantined equines

Not Checked:
Equines are not quarantined on arrival.

The following represent the manure removal practices in place at facility:
    Manure is stored in dumpster(s)
    Manure is hauled, sold or given away
    Our organization adheres to the manure management guidelines set by the state, local authorities, and/or our organization's veterinarian

Not Checked:
    Manure is piled in an area where equines are not located
    Manure piles are covered
    Manure piles are composted or spread on pastures

The following steps are taken to help staff and volunteers readily identify each horse on the property:
    Equines are assigned the same exclusive stall/shelter location each day
    Name plates are located on the stall/shelter location
    Equines wear halters with nametags
    A notebook or binder with photos and information on each equine is easily accessible
    A map/diagram is posted showing the location of each equine with equine names and photos

Not Checked:
    Photos are located on the stall/shelter location
    Equine photos and profiles are available on the website
    Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions
    Staff/volunteers are provided training on conformation, markings, colors, and breeds
    Equines are assigned the same exclusive stall/shelter location each day

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
     All equines have specifically assigned tack, apparel and equipment that is not shared
    Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
    Tack is cleaned after each use
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when an equine's body condition changes
    Tack is assessed for fit by trained personnel when an equine's disposition changes
    Assigned tack is clearly labeled
    Tack is stored in a climate-controlled location
    Helmets are cleaned/disinfected after each use
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.

Not Checked:
    Saddles are shared
    Saddle pads are shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
     Halters are shared
    Tack is cleaned weekly
    Tack is cleaned only when needed
    This facility enlists the services of a professional saddle fitter at least once a year
    Helmets are shared
    No equines are ridden; not applicable.

Emergency Preparedness: Southlands Foundation: *Main This section is required.
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
    Emergency phone numbers are posted prominently
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility collects and maintains medical information from staff, volunteers, and clients
    The facility maintains appropriate liability and/or workers' compensation insurance
    The organization has a written emergency preparedness/safety plan (EPP)

Not Checked:
Emergency procedures are posted prominently
The facility owns or has access to a generator

The written EPP addresses the following areas:
    Local fire department and/or the state's emergency planning department procedures
    Medical emergencies for clients, staff, and volunteers
    Medical emergencies for equines
    Evacuation plans
    Power outages
    Fire
    Protocols to notify emergency personnel
    Building/facility exit plans

Not Checked:
Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
Terrorist attacks

The facility follows the specific procedures to help PREVENT emergency situations:
    Smoking is strictly prohibited
    NO SMOKING signs are posted prominently
    Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
    Aisles and doorways are kept clear

Not Checked:
Hay is stored away from permanent or temporary structures where equines are stalled
Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Monthly
Smoke detectors are checked: Monthly
Fence lines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Monthly
Fire drills are conducted: Semi-annually
Review of safety protocols with staff are conducted: Semi-annually
Review of safety protocols with volunteers are conducted: Quarterly
The Emergency Preparedness Plan is reviewed and updated: Quarterly

Equine Transportation: 16= Onsite: 2 (1 + 1) + Offsite: 14
2-horse van/trailer with truck:
    1 Owned onsite  1 Access onsite but not owned  1 Access offsite;
3-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  1 Access offsite;
6-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  11 Access offsite;
10-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  1 Access offsite;

GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING

Financial Reporting
Budget:  $500K to $1M
Equine Budget:   $250K to $500K
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Audit
Type of IRS Filing (990, 990-EZ, 990-N): 990

Governing Body:
Board meetings per year: 12
Number of Board Members: 9  Number of Voting Board Members: 9

Board Compensation:
Is the Board Chair compensated? No  Is the Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No

Board/Staff Relationships:
Are any members of the Board, Staff or Program Participants related to each other through family or business relationships? No

Board/Staff Affiliations:
Are any Board members providing services to your organization or compensated by your organization, or are any Board members or staff members associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:
Does your organization have a written conflict of interest policy that ensures that any compensated board member is a NON-VOTING (Independent) board member or that any compensated board member or any board member related to a compensated staff member, independent contractor, or any related board members, or any individual or organization that might benefit from a board decision, abstains from voting on issues impacting such compensation and requires officers, directors or trustees, and key employees to disclose at least annually in writing interests that could give rise to conflicts? Yes

Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable: Scenic Hudson Organization

Organization documents available on our website:
    Most recent IRS Form 990
    Most recent Annual Report

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Bylaws

Staff & Volunteers:
Chief Staff Officer (CSO): Matthew Moneypenny, Executive Director
Employees/Independent Contractors:   Full-Time: 7  Part-Time: 7  Volunteers: 14
Staff Recruitment, Screening and Training processes including employees and independent contractors:
    Prospective staff/independent contractors complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective staff and independent contractors that may impact the safety of your clients and your horses, such as whether prospective staff/independent contractors serving in the capacity as staff have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
    Staff and/or contractors are required to provide Emergency Medical Information
    Staff and/or contractors are required to sign a Photo Release
    Staff and/or contractors provide parent/guardian information if applicable
    Staff and/or contractors carry current health insurance
    Staff and/or contractors have a written job description
    Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
    Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Staff and/or contractors receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
    The organization provides a handbook to every member of the staff, including employees and/or independent contractors serving in staff positions;
    The handbook is reviewed annually and updated
    One or more staff members or contractors are trained in CPR and human first aid
    One or more staff members or contractors are trained in equine first aid

Not Checked:
    Prospective staff/independent contractors are required to undergo a Background Check
    The handbook includes information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    Staff and/or contractors are subject to Random Drug Screening

Volunteer Recruitment, Screening and Training processes:
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective volunteers that may impact the safety of your clients and your horses, such as whether prospective volunteers have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Volunteers required to complete a Liability Release/Hold Harmless Agreement
    Volunteers are required to provide Emergency Medical Information
    Volunteers are required to sign a Photo Release
    Volunteers carry current health insurance
    Volunteers are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Volunteers receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Volunteers are assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer

Not Checked:
    Prospective volunteers complete a written application/agreement
    Prospective volunteers are required to undergo a Background Check
    Volunteers provide parent/guardian information if applicable
    Volunteers have written job descriptions
    Volunteers are evaluated on an annual and as needed basis or with any change in their job description
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
    Volunteers are subject to Random Drug Screening

Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
At this time, we do not have a volunteer application. We do not solicit volunteers for the general public. All volunteers are vetted by board members or by Vassar College which helps with our Daytop program. The people that volunteer have been around for a very long time. In the future if we wish to expand our volunteer program, we will be developing an application process.