MISSION & PROGRAMS
Mission:To provide humane treatment and shelter while working as a clearinghouse to seek adoptive homes for all of Illinois unwanted equines, regardless of breed. To educate the public and raise awareness for responsible equine ownership so that fewer horses end up in crisis.
Our organization provides programs involved with equine rescue, adoption & retirement
Our organization provides community outreach and/or public education programs involving horses.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
100% of our total programs and services are equine-related.
Our organization does not
CURRENTLY use satellite, overflow, foster, and/or outreach facilities.
Summary of organization's recent accomplishments, goals, strategies to achieve the goals, and capabilities to meet the goals, including its long-term plans to sustain its programs:Calendar Year 2023 Accomplishments - ILEHC had another successful year but 2023!
(1) We had a number of wonderful adoptions; four rescues found their forever homes. This adoption process of the right horse to the right home allows us to rescue even more horses in dire situations. ILEHC was able to rescue 6 additional horses in need of care - 4 in 2023 and 2 in early 2024..
(2) The ILEHC continued to grow its volunteer base. Volunteers allow us to continue our good work regardless of the weather and we are indebted to the tireless hours they donate to further our mission.
(3) Lastly, our event were well attended which is important as they serve as the financial foundation which also allows us to take in additional horses and remain a going concern.
Calendar Year 2024 Goals - The Board has established two critical goals this year.
(1) Warmer spring weather has also presented us with serious interest in our rescues. We anticipate having several of our rescues adopted into their forever homes this year. Our goal is 3-5 adoptions.
(2) Continue to promote our events; bringing in additional volunteers and funds. Social media has allowed us to share the story of the horses, always an interest to followers.
(3) Develop volunteer appreciation and continued acknowledgement; working together toward a defined set of chores but doing so with a spirit of giving and thanks.
Please describe what steps your organization takes to ensure that:
1) the interactions between your equines and people are mutually beneficial and conducted in accordance with the
Guidelines for Human-Equine Interactions stated below;
2) all equines in the care of our organization and/or equines that participate in the organization's program have access to clean drinking water at all times; nutritious food in sufficient quantity, including natural forage such as pasture grass and/or hay; appropriate veterinary, farrier, and dental care; shelter and protection from the weather; sufficient safe space to move around comfortably on a daily basis; and daily opportunity to freely interact and have contact with other equines.
The ILEHC is laser focused on the care of the horses. This includes daily cleaning of inside water buckets and outside tanks quite frequently in the warmer weather months; often daily. Our hay is purchased from a local farmer who grows organic alfalfa. We are fortunate to have nearly 13 acres for our rescues, with the vast majority of this being pastures and paddocks, all fenced. Our gelding herd and mare herd are free to roam in their separate pastures and graze the day away. During the winter months, we close the pastures furthest from the barn but each herd is supplied with alfalfa in either hay baskets or hay feeders outside and the water tanks are heated so as not to ice over. We turn out the horses each and every day when the weather permits. Our equine vet, Dr. Katie Lukas is our partner as is the farrier, EQ Shoeing. Both have been taking care of ILEHC horses for 10+ years.
Equine Transition Services:Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
The ILEHC rescues horses headed to slaughter, in abusive or neglectful environments or owner relinquished. A health assessment including dental is scheduled by an equine veterinarian, farrier, and proper nutrition is provided after intake. An appointment is made with ILEHC's equine vet, Dr. Lukas, and ILEHC farrier, as their appointment schedules allow. Training commences only if/when the horse returns to good health. Some horses enter our sanctuary program and live their life peacefully and without concern for a next meal. Horses that can be rehomed are adopted after proper screening. We also educate the community around equine welfare which may include proper shelter, nutrition, safety and grooming. In summary, our programs are rescue, training, rehoming or adoption, sanctuary and education.
Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
We are involved in the community and conduct clinics where the attendees are educated about horse welfare including proper care, nutrition, safety, grooming and anatomy. We partner with our equine vet to conduct clinics where she passes her knowledge to us and the members of the community who wish to attend, clinics are provided without charge. We provide guidance to individuals who reach out to ILEHC either by phone, email or social media. Our goal is to help the horse owner with assistance on proper care or training.
Research/Medical Use of Equines:Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine.
Religious Affiliation:Our organization does not promote religious education, religious purposes, or a specific religious faith or use donations for religious education or religious purposes; require participants to be of a certain faith; require participation in religious, instruction, activities or services; or require participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered.
Auction Donation:Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter.
EQUINE CENSUS SUMMARY
Total Facilities: 1
Total days that equines were in the care of Illinois Equine Humane Center, NFP during 2023: 3734
Average length of stay for an equine based on equines under the care of the organization during 2023: 287 days (3734/13)
Average number of equines during 2023: 10 (3734/365)
10 Total number of horses involved with your programs on January 1, 2023
PLUS: Horse Intake during 2023
0 Donated
0 Lease
0 Purchase from Owner
0 Auction
3 Kill Pen/Feedlot
1 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
0 Adoption from Rescue
0 Owner Owned
4 Total intakes
LESS: Horse Departure during 2023
4 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
2 Horses euthanized
6 Total departures
8 Number of horses involved with your programs on December 31, 2023
4 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
4 Total number of horses permanently retired.
Summary: 10 on 1/1/2023+ 4 Intakes - Departures = 8 on 12/31/2023 Adoption Rate: 28.57%
POLICIES: ACQUISITION
Our organization acquires horses/equines from the following source(s):
Donation
Auction
Kill pen/Feedlot
Return
Surrender
Seizure
Abandonment
Our organization does not acquire horses/equines from the following source(s):
Lease
Purchase from Owner
Our organization will accept the following:
Geldings
Mares
Pregnant Mares
Foals
Only Stallions to be castrated
Not Checked:
Stallions
Additional information about our acquisition policies and practices:
Any stallion rescued by ILEHC is gelded as soon as health allows. We understand that stallions are often in need of rescue and we do what we can given facility limitations.
POLICIES: INTAKE, ASSESSMENT & TRAININING
Prior to a horse being accepted and/or arriving at the facility, the organization requires the following with respect to the health status of the horse:
A current Coggins
If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
A health certificate signed by a veterinarian and dated no more than seven days prior to arrival is provided to our organization either prior to or upon arrival of the equine attesting to the health status of the equine
Not Checked:
Vaccination records that have been administered within the last 12 months
If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
The equine is evaluated at its place of residence
The owner completes an application/contract which constitutes the agreement between the owner and our organization
The owner is financially responsible for the shipping of the equine to and from the organization
Equines are not taken on trial
Not Checked:
Following arrival of the equine at the facility, the following is performed:
A Henneke Body Conditioning Score or other body conditioning score is assigned
Physical examination by trained barn staff
Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
Not Checked:
Physical examination by a veterinarian upon arrival
Physical examination by a farrier
Physical examination by a dentist
Coggins test
Blood work other than Coggins
Fecal test
Vaccinations
De-worming
The equine is scanned to check for a microchip
The equine is microchipped if the scan indicates that there is no microchip
Upon intake, the organization has the following quarantine policy in place:
The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
The equine is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
Not Checked:
The equine is not quarantined
The typical length of quarantine is:
20 to 30 days
Horses are assessed for following skills and behaviors:
Retrieval from a pasture/paddock
Leading with a halter and lead rope
Temperament, disposition and attitude, such as rated from very calm to very high spirited
Saddling
Bridling
Lunging
Loading onto and unloading off a trailer
Mounting and dismounting
Riding at the walk
Riding at the trot
Riding at the canter
Riding by a beginner and/or unbalanced rider
Jumping
Tolerance to unusual objects and loud noises
Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
Grooming
Bathing
Clipping
Tolerance to multiple handlers at the same time
Not Checked:
Driving (Pulling a carriage)
Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
The Henneke Body Condition score or other body conditioning score is updated at least annually
Photographs are taken of each equine annually and kept with the equine's health records
Equines at our facility may be treated by an equine chiropractor
Equines at our facility may be treated by an equine acupuncturist
Not Checked:
Physical examination by a veterinarian at least annually
Photographs are taken of each equine monthly and kept with the equine's health records
Equines at our facility may be treated by an equine massage therapist
Equines at our facility may be treated by an equine nutritionist
Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
Our organization evaluates at least annually and maintains a written record of the weight-carrying and workload limitations for each equine that is ridden
Not Checked:
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
No equines are ridden; not applicable
The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
Equine age, weight, breed, body condition, fitness, balance, health and soundness
Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
Size, shape, condition and angle of the hooves
Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
Weight and proper fit of the saddle and other equipment
Terrain and footing in the working environment
Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
Temperature and/or weather conditions
Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
Not Checked:
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
No equines are ridden; not applicable
Horses provided formal training (groundwork or riding):
As needed; no set schedule
Additional information about our intake, assessment & training policies and practices:
Although the ILEHC would like many of the tests and records completed, often horses rescued from abuse/neglect/slaughter are also not cared for with routine veterinary, farrier, and dental visits along with vaccinations and deworming. Often our initial focus is to reduce malnourishment.
Clarifying the reply to the question about "upon arrival", as our interpretation is the same day the horse enters our facility. Our equine vet may not be available to complete an examination upon arrival but is scheduled when she is available; she also assesses teeth during her examination. Farrier appointment is scheduled as well. Often the intakes are not in a position to have vaccinations completed. Coggins is received prior to transport into our facility.
We attempt to get a health certificate but again kill pens are not always aligned with best practices. Each rescue is assessed by a vet at the quarantine facility and prior to transport to Illinois from another state, a health certificate from an equine vet is required.
POLICIES: BREEDING
The organization has the following policies related to breeding and stallions:
Our main facility where our organization conducts its programs does NOT breed equines.
Not Checked:
One or more of the facilities where our organization conducts its programs, including foster facilities, breeds equines
One or more of the facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
POLICIES: EUTHANASIA
The organization has the following policies related to euthanasia:
Our organization will never have an equine euthanized for space
Our organization will have an equine euthanized upon the recommendation of the veterinarian if the equine is a threat to itself, other equines, or people
Our organization will have an equine euthanized upon the recommendation of the veterinarian after all reasonable treatment options have been explored
Euthanasia is done on site when possible to decrease trauma from transport
Disposal of the carcass is handled within 24 hours
Not Checked:
Our organization will never have an equine euthanized under any circumstances
Euthanasia is done at the veterinarian's facility
The following are authorized to administer the procedure for your organization in accordance with state laws:
Veterinarian
Not Checked:
A certified euthanasia technician
Senior staff with appropriate training
Employee of animal control shelter or humane society with appropriate training
Veterinary student under the supervision of a licensed veterinarian
Not applicable. Our organization prohibits euthanasia under any circumstances
Additional information about our euthanasia policies and practices:
To euthanize a horse is done after all other options have been exhausted and with consultation of the Board and our equine vet who performs the procedure. We are fortunate to be about 20 minutes away from Kendall Road Equine Hospital and may have to transport a horse when a higher level of acuity care is required. The Kendall Road Equine Hospital veterinarian may euthanize an ILEHC horse after discussion and medical options exhausted.
Euthanizing a horse due to severe and dangerous behavior issues or several ill quality of life issues are taken very seriously and done only after much deliberation with Board members and an equine vet.
POLICIES: RE-HOMING
View Re-homing Agreement
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
All potential adopters/purchasers complete a written contract which constitutes the agreement between our organization and the new owner
Our organization will only re-home an equine to a location where another equine resides
Potential adopters/purchasers must visit our organization and be observed with the equine on site
The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing an equine
Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the equine to the adopter/purchaser's facility
Not Checked:
Our organization does NOT re-home an equine to first time equine owners
Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the equine
Adopters/purchasers are NOT required to provide updates
Our organization has the following policies and procedures related to horses that need to be retired, are no longer able to contribute to the mission of the organization, and/or are no longer manageable:
Equines may remain at our organization for their lifetimes
Equines may be found suitable homes by our organization
In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized upon the recommendation of the veterinarian
In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized upon the recommendation of the veterinarian
Not Checked:
Equines may be returned to their owners
Equines may be sent to auction
If a suitable home cannot be located within 12 months, the equine may be euthanized
The organization will accept financial responsibility for equines in the current care of the organization that need to be retired or are no longer able to contribute to the mission of the organization if all alternatives have been explored to find the equine an appropriate placement and space is not available for the equine to remain at the organization.
The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
The agreement reflects that any individual or organization in possession of the equine as of the date of the agreement and any time thereafter is bound to not sell the equine at auction for slaughter or allow the equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that will cause or allow the equine to be sold at auction for slaughter.
The agreement states that should the adopter decide to re-home the equine, our organization must be notified of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization.
The agreement states that re-homed equines cannot be bred
The agreement states that if there is any breach of contract the equine must be returned to our organization
The agreement states that our organization reserves the right to make unannounced visits
The agreement states that our organization reserves the right to make scheduled visits
The agreement states that adopters/purchasers can return an equine to our organization free of charge
The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year
Not Checked:
The agreement states that the re-homed equine CANNOT be sold, adopted, transferred, auctioned, released, given away, or otherwise placed into the possession of another individual or organization under any circumstances and must be returned to our organization should the adopter decide that he/she is no longer able, or no longer wishes, to care for the equine.
The agreement states that should the adopter decide to re-home the equine, our organization must grant approval of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization, including being provided written notification of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason.
The agreement states that the terms of our organization's agreement will be binding on any future individual or organization taking and/or in possession of the equine for any reason.
The agreement states that adopters/purchasers can return an equine to our organization for a fee
The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for three or more years
None of the statements are included.
The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
Our organization does not have the authority to transfer ownership and/or does not own any of the equines involved with our programs.
Our organization requires references from the following:
Veterinarian
Farrier
Personal/Other
Not Checked:
Not applicable or no references required.
Transfer of ownership occurs:
Immediately (at the time of adoption/purchase) or less than one year
The average equine re-homing (adoption/purchase) fee received by your organization:
$751 to $1,000
Additional information about our rehoming policies and practices:
NA
EQUINE CARE & SHELTER/FACILITY INFORMATION
Total facilities at which our organization cares for and shelters horses used in our programs: 1
Our organization does not CURRENTLY use satellite, overflow, foster, and/or outreach facilities.
Illinois Equine Humane Center
Contact: Justine Dover
Contact's Phone: 630-933-5157
Contact's Email: celsior1972@gmail.com
Currently operational
Total number of horses/equines currently involved with your programs, under your care, and/or owned by your organization at this facility: 9
Total number of horses at this facility INCLUDING those counted above: 9
Maximum capacity of horses at this facility: 13
Does your organization own, lease or use a part of this facility? Lease
Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
Kane County Animal Control would be responsible to investigate abuse in the county where ILEHC is located. Its mailing address is 4060 Keslinger Road, Geneva, IL 60134. Phone number is 630-232-3555. ILEHC is often called when residents locate malnourished horses and we step in and reach out to Kane County Animal Control on behalf of the horse(s).
Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? No
Additional information about this facility:
We close the entrance gates in the evening but do not lock. There could be need to access the barn (i.e., fire) and we would not want to delay entrance.
In regards to foster facilities, today we do not have any horses in foster homes, but that is an option available when necessary.
Illinois Equine Humane Center
Veterinarian Information
Veterinarian: Dr. Kati Lucas
Clinic Name: Lukas Equine Veterinary Services
117 S. Cook Road, Suite 209
Barrington IL 60010
Phone: 708-921-5284
Overview: Illinois Equine Humane Center (*Main)
Total acreage dedicated specifically to the horses: 13
Our organization has use of the following at this facility:
Structures/Barns: 1 Run-in sheds: 3
Pastures: 6 Paddocks/Pens/Turnout Areas: 3
Uncovered Outdoor Rings: 0 Covered Outdoor Rings: 0 Indoor Rings: 1
Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)? Yes
Do all stalls/enclosures allow horses to lie down, stand up and turn around? Yes
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/enclosures? Yes
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction? Yes
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases? Yes
Is wiring inaccessible to horses and maintained for safety? Yes
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order? Yes
Is there adequate lighting to ensure safety in all areas of facility? Yes
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations? Yes
Are human and equine first aid kits easily accessible? Yes
How many hours per day, on average, are horses stalled? 4-8
How many hours per day, on average, are horses turned out:
Equines are out 4 to 8 hours per day
Equines are out 9 to 15 hours per day
The following describes the pastures at this facility:
A dedicated staff person(s) is responsible for pasture management
All pastures are fenced to prevent escape or injury
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Pastures are rotated
Pastures have natural protection for equines (i.e., trees)
Pastures have man-made protection for equines (i.e., shelters)
Not Checked:
This facility does not have pastures where equines can graze on pasture grass
This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
Barbed wire is used for fencing
Electric fencing is used; electric wires or tape fence are visibly marked
The following describes the turnout areas other than pastures at this facility:
A dedicated staff person(s) is responsible for the maintenance of turnout areas
All turnout areas are fenced to prevent escape or injury
Turnout areas have man-made protection for equines (i.e., shelters)
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
This facility does not have turnout areas
This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
Barbed wire is used for fencing
Electric fencing is used; electric wires or tape fence are visibly marked
The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
By Appointment Only signs are posted.
No Trespassing signs are posted
Hold Harmless signs are posted
Authorized Personnel Only signs are posted
Visitors are only permitted at specific times
Visitors are only permitted in specific areas
The property is fitted with motion lights
The property is fitted with a security system that is monitored internally by staff (or the property owner)
The perimeter of the property is fully fenced
Not Checked:
A security guard is present at night
Equines are checked overnight
Entrance gates are locked at night
The property is fitted with a security system monitored by police or a professional service
Equine Care/Emergency Preparedness: Illinois Equine Humane Center (*Main) 2024 and 2023 This section is required.
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
Onsite computer with cloud-based backup storage system
The organization utilizes its own system to maintain records
Our organization would use free cloud-based barn management software if available
The following items are consistent with our feed management plan and practices:
Equines are provided with individualized feeding plans, including supplements, according to age and any health issues
Equines are fed in individual stalls
Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
The feed chart is centrally located and updated as needed
The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
Feed, supplements and hay types are clearly labeled
Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
Medications are kept in a locked, climate-controlled area
Not Checked:
Feed plans are determined in consultation with a veterinarian
Supplement plans are determined in consultation with a veterinarian
Equines are fed in groups
Do horses have access to clean drinking water at all times? Yes
Hoof Care: How often is hoof care provided for each equine? Every 4-8 weeks and when an issue arises
Dental Care: How often is dental care provided for each equine? Annually and when an issue arises
Horse checks: How often are equines visually and physically checked by personnel at the facility? Every day or 6 days a week
Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
A de-wormer is used without fecal testing
Fly/Insect Control: What remedies are used to control flies and insects?
Fly Traps and Tapes
Premise Sprays/Insecticides
Fly Spray Repellent
Fly Masks
Fly Sheets
Fans
The following represent the biosecurity practices in place at facility:
Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
Our organization follows the biosecurity guidelines of our veterinarian
Sick, affected and/or quarantined equines do not have contact with other equines or other animals
The organization has a written biosecurity plan
All staff are trained in best practices related to biosecurity
All volunteers are trained in best practices related to biosecurity
A specific individual is assigned to care for sick, affected and/or quarantined equines
Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined equines
Manure and bedding from sick, affected and/or quarantined equines is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
Equipment used by sick, affected and/or quarantined equines is not shared and is clearly labeled
Latex gloves are worn when working with sick, affected and/or quarantined equines
Personnel are required to leave the facility (or shower and change clothing) after working with quarantined equines
Not Checked:
Equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
Equines are not quarantined on arrival.
The following represent the manure removal practices in place at facility:
Manure is stored in dumpster(s)
Manure is hauled, sold or given away
Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
Manure is piled in an area where equines are not located
Manure piles are covered
Manure piles are composted or spread on pastures
The following steps are taken to help staff and volunteers readily identify each horse on the property:
Equines are assigned the same stall/location each day
Name plates are located on the stall
Photos are located on the stall
A notebook or binder with photos and information on each equine is easily accessible
A map/diagram is posted showing the location of each equine with equine names and photos
Equine photos and profiles are available on the website
Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions
Staff/volunteers are provided training on conformation, markings, colors, and breeds
Team leaders work with new staff/volunteers until they are able to identify the equines
Not Checked:
Equines wear halters with nametags
Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
Saddles are shared
Saddle pads are shared
Bridles are shared
Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
Blankets, sheets and turn out apparel are cleaned regularly as needed
Halters are shared
Tack is cleaned after each use
Tack is inspected for overall working condition before each use by trained personnel
Tack is assessed for fit before each use by trained personnel
Tack is assessed for fit by trained personnel when an equine's body condition changes
Tack is assessed for fit by trained personnel when an equine's disposition changes
Assigned tack is clearly labeled
Tack is stored in a climate-controlled location
Not Checked:
All equines have specifically assigned tack, apparel and equipment that is not shared
Bits are shared
Blankets are shared
Sheets are shared
Turnout apparel is shared
Tack is cleaned weekly
Tack is cleaned only when needed
This facility enlists the services of a professional saddle fitter at least once a year
Helmets are shared
Helmets are cleaned/disinfected after each use
Helmets are replaced after a fall
Helmets are replaced at least every five years.
No equines are ridden; not applicable.
Emergency Preparedness: Illinois Equine Humane Center: *Main This section is required.
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
Emergency procedures are posted prominently
Emergency phone numbers are posted prominently
The facility owns or has access to a generator
The facility maintains at least two weeks of hay, feed, shavings and medications
The facility maintains appropriate liability and/or workers' compensation insurance
All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
The facility collects and maintains medical information from staff, volunteers, and clients
The written EPP addresses the following areas:
Local fire department and/or the state's emergency planning department procedures
Medical emergencies for clients, staff, and volunteers
Medical emergencies for equines
Evacuation plans
Fire
Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
Protocols to notify emergency personnel
Building/facility exit plans
Not Checked:
Power outages
Terrorist attacks
The facility follows the specific procedures to help PREVENT emergency situations:
Smoking is strictly prohibited
NO SMOKING signs are posted prominently
Hay is stored away from permanent or temporary structures where equines are stalled
Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
Aisles and doorways are kept clear
Heaters with automatic shutoff settings are used
Not Checked:
How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Annually
Electrical Systems are checked: Annually
Fence lines are checked: Weekly
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Not at all/NA
Review of safety protocols with volunteers are conducted: Annually
The Emergency Preparedness Plan is reviewed and updated: Annually
Equine Transportation
2-horse van/trailer with truck:
1 Owned onsite 0 Access onsite but not owned 0 Access offsite;
3-horse van/trailer with truck:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
4-horse van/trailer with truck:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
6-horse van/trailer with truck:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
8-horse van/trailer with truck:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
10-horse van/trailer with truck:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING
Financial Reporting
Budget: $100K to $500K
Equine Budget: $100K to $150K
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Review
Type of IRS Filing (990, 990-EZ, 990-N): 990-EZ
Does the uploaded Pro Forma 990/990 represent ? Yes
View The IRS Form 990/Pro Forma 990
Governing Body:
Board meetings per year: 8
Number of Board Members: 6 Number of Voting Board Members: 6
Board Compensation:
Is the Board Chair compensated? No Is the Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Board/Staff Relationships:
Are any members of the Board, Staff or Program Participants related to each other through family or business relationships? No
Board Affiliations:
Are any Board members providing services to your organization or compensated by your organization, or are any Board members or staff members associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No
Conflict of Interest:
Does your organization have a written conflict of interest policy that ensures that any compensated board member is a NON-VOTING (Independent) board member or that any compensated board member or any board member related to a compensated staff member, independent contractor, or any related board members, or any individual or organization that might benefit from a board decision, abstains from voting on issues impacting such compensation and requires officers, directors or trustees, and key employees to disclose at least annually in writing interests that could give rise to conflicts? Yes
Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable: Illinois Department of Agriculture, expires 6/30/2024 and is renewed annually. The ILEHC is verified by the Global Federation of Animal Sanctuaries (again verified status received during 2023) and accredited by the Thoroughbred Aftercare Alliance, both are active and current.
Organization documents available on our website:
Equine Intake Guidelines
Adoption/Foster Agreement
Organization documents available on request:
Most recent IRS Form 990
Equine Intake Guidelines
Adoption/Foster Agreement
Volunteer Handbook
Bylaws
Staff & Volunteers:
Chief Staff Officer (CSO): Sarah Mowat, President
Employees/Independent Contractors: Full-Time: 0 Part-Time: 0 Volunteers: 50
Staff Recruitment, Screening and Training processes including employees and independent contractors:
Not applicable; We do not have paid staff or utilize contractors to perform staff functions.
Volunteer Recruitment, Screening and Training processes:
Prospective volunteers complete a written application/agreement
Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective volunteers that may impact the safety of your clients and your horses, such as whether prospective volunteers have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
Every volunteer is required to provide Emergency Medical Information
Every volunteer provides parent/guardian information if applicable
Every volunteer carries current health insurance
Every volunteer is updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
Every volunteer receives training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
The organization provides a Volunteer Handbook to every volunteer
The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
The Volunteer Handbook is reviewed annually and updated
The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
Every volunteer is required to sign a Photo Release
Prospective volunteers are required to undergo a Background Check
Every volunteer has a written job description
Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
The organization records and maintains written attendance information and hours on every volunteer
Every volunteer is subject to Random Drug Screening
Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
Also on the ILEHC website is the volunteer application and waiver form. The ILEHC Federal 990 is posted on Guidestar. The Illinois 990 is posted at the IL Attorney General's website. We schedule two volunteer sessions each year (Spring and early Fall). We also offer training 1:1 with a Board member during chore shifts when one is unable to attend a volunteer orientation session.