MISSION & PROGRAMS

Mission:
The Equine Rescue and Adoption Foundation, Inc. (ERAF) is a Not-For-Profit 501(c)3 organization devoted to the rescue, rehabilitation, retraining, and adoption of abused, abandoned, neglected, owner surrendered, and slaughter-bound horses. We work closely with Law enforcement and Animal Care and Control throughout South Florida.

Our organization provides programs involved with equine rescue, adoption & retirement
Our organization provides community outreach and/or public education programs involving horses.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
100% of our total programs and services are equine-related.

Our organization does not CURRENTLY use satellite, overflow, foster, and/or outreach facilities.


Summary of organization's recent accomplishments, goals, strategies to achieve the goals, and capabilities to meet the goals, including its long-term plans to sustain its programs:
Equine Rescue and Adoption Foundation is a 501(c)(3) nonprofit dedicated to the rescue, rehabilitation, and adoption of at-risk equines.
     
     ERAF set out several strategic goals for 2023-2024 including
     1. Launch of special programs including Begin Again and Champions
     2. Addressing property infrastructure & equipment needs
     3. Expand paid/ unpaid human capital resources
     
     1. Our Begin Again program evaluates and prepares our horses for equine-assisted services so that they may be adopted into facilities that provide these services and/or other suitable adoptable homes. The program pairs volunteers with horses to complete a 6-week program modeled on typical PATH-type sessions. The sessions are led by a certified PATH instructor and an equine specialist in coordination with our equine manager.
     
     The initial pilot program was funded by a grant from ASPCA Right Horse with subsequent sessions self-funded through individual donations and grants. To date, five Begin Again equine graduates have been placed in adoptive homes. These include two therapy barns and a facility specializing in youth grief counseling through equine therapy.
     
     The Begin Again program has succeeded for horses limited to groundwork only and/or light walking only by offering adoption opportunities in the widening landscape of equine-assisted services and therapy. It has also provided a tremendous benefit to our volunteers in increasing their horse-handling confidence and abilities and strengthening their personal commitment to our mission. Several of those volunteers have gone on to become a part of our ERAF Champions Club.
     
     The ERAF Champions Club is how we encourage sustaining gifts to our Foundation. The Champions Club provides our dedicated supporters the opportunity to make monthly tax-deductible contributions to the care of our rescue horses.
     
     The Champions Club is open to individuals, families, and businesses. Champions can designate a rescue horse to support. The donor's name and a photo of their horse hang on the new "Wall of Champions" at our barn. All Champions Club members receive invitations to special tours and events.
     
     We have grown the monthly revenue 33% compared to the previous year with 17 of our horses having an ERAF Champion sponsor.
     
     2. Property infrastructure and equipment needs are seemingly never-ending on the farm! In 2023. With a grant from the Home Depot Foundation, we completed the replacement of our entire eastern border fence line. We also completed the build-out of an onsite gently used tack shop (T’s Take Me Home Tack) which is quickly becoming a terrific resource for our local equine community and a source of revenue to help support horse care.
     
     Additional goals of reconfiguring our quarantine area, adding small medical turnouts, west fence line replacement, and flood mitigation are goals carried into 2024.
     
     3. Expanding our paid/unpaid human capital resources included adding ERAF’s first Executive Director to oversee the daily operations, provide direction of our mission and vison, and to relive the Board of Directors of management tasks of the organization. Other changes have included a new equine manager, new volunteer coordinator, and new adoption coordinator – the latter two positions filled by volunteers.
     
     Our volunteer program has been revitalized with more daily hands-on training with our horses, and volunteer clinics (led by our equine manager) which has resulted in more engagement from our volunteers.
     
     Our ultimate goal is to place our horses into adoptive homes and we were able to do that for fifteen of our horses in 2023. In total, ERAF is fast approaching our 500th adoption since our founding in 2000. We hope to achieve that goal by our 25th anniversary…one horse at a time!

Please describe what steps your organization takes to ensure that:
1) the interactions between your equines and people are mutually beneficial and conducted in accordance with the Guidelines for Human-Equine Interactions stated below;
2) all equines in the care of our organization and/or equines that participate in the organization's program have access to clean drinking water at all times; nutritious food in sufficient quantity, including natural forage such as pasture grass and/or hay; appropriate veterinary, farrier, and dental care; shelter and protection from the weather; sufficient safe space to move around comfortably on a daily basis; and daily opportunity to freely interact and have contact with other equines.
     1. Our equine manager oversees ALL activities related to the horses and works in conjunction with the staff and volunteer coordinator to ensure the safety of our horses and humans. There is always a paid staff member on the property. Volunteer team leaders support the staff on each shift.
     
     Volunteers are evaluated by the staff or equine manager to assess skill level. One-on-one training is provided accordingly. All staff and volunteers perform tasks in the same manner(i.e. procedure for haltering in the stall, catching in the field, entering exiting gates, etc) to ensure both safety and consistency.
     
     A volunteer handbook provides guidelines and a private Facebook group helps us communicate information and updates to our team.
     
     Emergency phone numbers are posted in multiple places and an emergency handbook is kept accessible in both the equine manager's office and the volunteer break room.
     
     2. Water: All horses have two water buckets in their stall (some have three!), and access to troughs during daily turnout. These are maintained by volunteers on AM/PM shifts.
     Grain: fed twice daily AM/PM - some horses also receive lunch.
     Hay: provide daily in stalls and at turnout utilizing nibble nets.
     Farrier: we have a standing weekly appointment.
     Veterinary: (includes dentals)- we have a standing weekly veterinary appointment.
     
     Feed schedules, farrier care/due dates, and veterinary care/due dates (vaccinations, Coggins, dentals, etc) are tracked in our software, Stable Secretary.
     
     Generally, all horses are turned out with their herd at night and in their stalls during the day. Exceptions are made for quarantined and/or rehabbing horses, as needed.


Equine Transition Services:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     We work closely with Sheriff’s Offices and Animal Care and Control units to identify at-risk horses and remove them from dangerous environments. Our team of dedicated professionals, staff, supporters, and volunteers work to rehabilitate and care for these magnificent horses so they may find their next chapter.
     
     Our H3 Program pairs our Volunteers with a specific horse and on their volunteer days they are responsible for everything from mucking their stall or paddock to grooming/bathing, and doing basic ground training.
     
     In 2023, ERAF launched a pilot program called Begin Again. The purpose of Begin Again is to evaluate and prepare horses to be suitable partners for equine therapy and learning so that they may find meaningful second careers in facilities that provide these services and/or other suitable adoptive homes. ERAF has successfully placed six of our Begin graduates into adoptive homes. Of those, three are participating in EAS programs.
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     ERAF offers tremendous community service in attempting to educate the public by participating in Chambers of Commerce and speaking at service organizations such as Rotary, Kiwanis, etc. ERAF also participates in local festivals and provides educational tours for organizations such as 4-H, Boy Scouts, Girl Scouts, Big Brother-Big Sisters, Alzheimer's Support Groups, and home-schooled children.
     We welcome local students seeking opportunities to fulfill community service requirements for school.

Research/Medical Use of Equines:
Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine. 

Religious Affiliation:
Our organization does not promote religious education, religious purposes, or a specific religious faith or use donations for religious education or religious purposes; require participants to be of a certain faith; require participation in religious, instruction, activities or services; or require participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered. 

Auction Donation:
Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter. 

EQUINE CENSUS SUMMARY

Total Facilities: 1


30 Total number of horses involved with your programs on January 1, 2023
PLUS: Horse Intake during 2023
1 Donated
0 Lease
0 Purchase from Owner
0 Auction
0 Kill Pen/Feedlot
6 Surrendered
1 Seized
0 Abandoned
1 Returned
1 Transfer
0 Born at facility
0 Adoption from Rescue
0 Owner Owned
10 Total intakes
LESS: Horse Departure during 2023
14 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
2 Horses euthanized
16 Total departures
24 Number of horses involved with your programs on December 31, 2023
24 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 30 on 1/1/2023+ 10 Intakes - Departures = 24 on 12/31/2023 Adoption Rate: 35%

POLICIES: ACQUISITION

Our organization acquires horses/equines from the following source(s):
    Donation  
    Return  
    Surrender  
    Seizure  
    Abandonment  

Our organization does not acquire horses/equines from the following source(s):
    Lease  
    Purchase from Owner  
    Auction  
    Kill pen/Feedlot  

Our organization will accept the following:
    Geldings
    Mares
    Pregnant Mares
    Foals
    Only Stallions to be castrated

Not Checked:
    Stallions

Additional information about our acquisition policies and practices:
We collaborate with other rescues who are either TAA-accredited and/or ASPCA/The Right Horse adoption partners and will accept transfers of equines from those rescues.
     For example, we have received several Thoroughbreds from Puerto Rico in partnership with Caribbean Thoroughbred Aftercare. We have also transferred horses to other partners for rehoming.

POLICIES: INTAKE, ASSESSMENT & TRAININING

Prior to a horse being accepted and/or arriving at the facility, the organization requires the following with respect to the health status of the horse:
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations

Not Checked:
    A current Coggins
    Vaccination records that have been administered within the last 12 months
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
    A health certificate signed by a veterinarian and dated no more than seven days prior to arrival is provided to our organization either prior to or upon arrival of the equine attesting to the health status of the equine

Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    Equines are not taken on trial

Not Checked:
    The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
    The equine is evaluated at its place of residence
    The owner is financially responsible for the shipping of the equine to and from the organization

Following arrival of the equine at the facility, the following is performed:
    Physical examination by a veterinarian upon arrival
    A Henneke Body Conditioning Score or other body conditioning score is assigned
    Physical examination by trained barn staff
    Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
    Physical examination by a farrier
    Physical examination by a dentist
    Coggins test
    Vaccinations
    De-worming
    The equine is scanned to check for a microchip
    The equine is microchipped if the scan indicates that there is no microchip

Not Checked:
    Blood work other than Coggins
    Fecal test

Upon intake, the organization has the following quarantine policy in place:
    The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time

Not Checked:
    The equine is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
    The equine is not quarantined

The typical length of quarantine is:   10 to 20 days

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Lunging
    Loading onto and unloading off a trailer
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Jumping
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Clipping
    Tolerance to multiple handlers at the same time

Not Checked:
    Driving (Pulling a carriage)

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
    Photographs are taken of each equine annually and kept with the equine's health records
    Equines at our facility may be treated by an equine chiropractor
    Equines at our facility may be treated by an equine acupuncturist
    Equines at our facility may be treated by an equine massage therapist
    Equines at our facility may be treated by an equine nutritionist

Not Checked:
    Physical examination by a veterinarian at least annually
    The Henneke Body Condition score or other body conditioning score is updated at least annually
    Photographs are taken of each equine monthly and kept with the equine's health records
    
    

Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
    Our organization evaluates at least annually and maintains a written record of the weight-carrying and workload limitations for each equine that is ridden

Not Checked:
    Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
    No equines are ridden; not applicable

The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
    Equine age, weight, breed, body condition, fitness, balance, health and soundness
    Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
    Size, shape, condition and angle of the hooves
    Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
    Weight and proper fit of the saddle and other equipment
    Terrain and footing in the working environment
    Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
    Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
    Temperature and/or weather conditions
    Seasonal impact on the equines' workload and weight-carrying capabilities and limitations

Not Checked:
    Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
    No equines are ridden; not applicable

Horses provided formal training (groundwork or riding):   As needed; no set schedule

POLICIES: BREEDING

The organization has the following policies related to breeding and stallions:
    Our organization does not conduct breeding of equines owned or under the care of our organization.
    Our main facility where our organization conducts its programs does NOT breed equines.

Not Checked:
    One or more of the facilities where our organization conducts its programs, including foster facilities, breeds equines
    One or more of the facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions

Additional information about our breeding policies and practices:
If we intake a stallion, we will geld as soon as the horse is healthy enough to withstand the procedure.

POLICIES: EUTHANASIA

The organization has the following policies related to euthanasia:
    Our organization will never have an equine euthanized for space
    Our organization will have an equine euthanized upon the recommendation of the veterinarian if the equine is a threat to itself, other equines, or people
    Our organization will have an equine euthanized upon the recommendation of the veterinarian after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Disposal of the carcass is handled within 24 hours

Not Checked:
    Our organization will never have an equine euthanized under any circumstances
    Euthanasia is done at the veterinarian's facility

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian

Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. Our organization prohibits euthanasia under any circumstances

Additional information about our euthanasia policies and practices:
ERAF follows euthanasia guidelines provided by AAEP.

POLICIES: RE-HOMING

View Re-homing Agreement
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete a written contract which constitutes the agreement between our organization and the new owner
    Our organization will only re-home an equine to a location where another equine resides
    Potential adopters/purchasers must visit our organization and be observed with the equine on site
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing an equine
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the equine to the adopter/purchaser's facility
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the equine

Not Checked:
    Our organization does NOT re-home an equine to first time equine owners
    Adopters/purchasers are NOT required to provide updates

Our organization has the following policies and procedures related to horses that need to be retired, are no longer able to contribute to the mission of the organization, and/or are no longer manageable:
    Equines may remain at our organization for their lifetimes
    Equines may be found suitable homes by our organization
    In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized upon the recommendation of the veterinarian
    In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized upon the recommendation of the veterinarian

Not Checked:
    Equines may be returned to their owners
    Equines may be sent to auction
    If a suitable home cannot be located within 12 months, the equine may be euthanized
    The organization will accept financial responsibility for equines in the current care of the organization that need to be retired or are no longer able to contribute to the mission of the organization if all alternatives have been explored to find the equine an appropriate placement and space is not available for the equine to remain at the organization.

The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
    The agreement reflects that any individual or organization in possession of the equine as of the date of the agreement and any time thereafter is bound to not sell the equine at auction for slaughter or allow the equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that will cause or allow the equine to be sold at auction for slaughter.
    The agreement states that re-homed equines cannot be bred
    The agreement states that if there is any breach of contract the equine must be returned to our organization
    The agreement states that our organization reserves the right to make scheduled visits
    The agreement states that adopters/purchasers can return an equine to our organization free of charge
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year

Not Checked:
    The agreement states that should the adopter decide to re-home the equine, our organization must be notified of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization.
    The agreement states that the re-homed equine CANNOT be sold, adopted, transferred, auctioned, released, given away, or otherwise placed into the possession of another individual or organization under any circumstances and must be returned to our organization should the adopter decide that he/she is no longer able, or no longer wishes, to care for the equine.
    The agreement states that should the adopter decide to re-home the equine, our organization must grant approval of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization, including being provided written notification of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason.
    The agreement states that the terms of our organization's agreement will be binding on any future individual or organization taking and/or in possession of the equine for any reason.
    The agreement states that our organization reserves the right to make unannounced visits
    The agreement states that adopters/purchasers can return an equine to our organization for a fee
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for three or more years
    None of the statements are included.
    The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
    Our organization does not have the authority to transfer ownership and/or does not own any of the equines involved with our programs.

Our organization requires references from the following:
    Veterinarian
    Farrier
    Personal/Other

Not Checked:
    Not applicable or no references required.

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase) or less than one year

The average equine re-homing (adoption/purchase) fee received by your organization:
$1,001 to $1,500

Additional information about our rehoming policies and practices:
First-time adopters are encouraged to volunteer with us.

EQUINE CARE & SHELTER/FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Our organization does not CURRENTLY use satellite, overflow, foster, and/or outreach facilities.

---

Equine Rescue and Adoption Foundation Barn
Contact: Melissa J. Muller
Contact's Phone: 772-418-0723
Contact's Email: melissamuller.eraf@gmail.com
Currently operational
Total number of horses/equines currently involved with your programs, under your care, and/or owned by your organization at this facility: 21
Total number of horses at this facility INCLUDING those counted above: 26
Maximum capacity of horses at this facility: 46

Does your organization own, lease or use a part of this facility? Own

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Martin County Sheriff's Department 800 SE Monterey Rd. Stuart, FL 34994 772-220-7000

Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? No

Additional information about this facility:
ERAF houses/boards two privately owned equines adopted from ERAF and owned by ERAF volunteers.

---

Equine Rescue and Adoption Foundation Barn

---

Veterinarian Information
Veterinarian: Dr. Todd and Dr. Fullana
Clinic Name: Harbour Ridge Equine
5236 SW Ludlum Street
Palm City   FL   34990
Phone: 561-313-3520

---

---

Overview: Equine Rescue and Adoption Foundation Barn (*Main)
Total acreage dedicated specifically to the horses: 9
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 15
Pastures: 4  Paddocks/Pens/Turnout Areas: 16
Uncovered Outdoor Rings: 2  Covered Outdoor Rings: 0  Indoor Rings: 0

Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/enclosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to ensure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 9-12
How many hours per day, on average, are horses turned out:
    Equines are out 4 to 8 hours per day
    Equines are out 24/7
    Equines are out 24/7 except they are brought in if there is inclement weather

The following describes the pastures at this facility:
    A dedicated staff person(s) is responsible for pasture management
    All pastures are fenced to prevent escape or injury
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures are rotated
    Pastures have natural protection for equines (i.e., trees)
    Pastures have man-made protection for equines (i.e., shelters)

Not Checked:
    This facility does not have pastures where equines can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following describes the turnout areas other than pastures at this facility:
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Turnout areas have man-made protection for equines (i.e., shelters)
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly

Not Checked:
    This facility does not have turnout areas
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
    Equines are checked overnight
    No Trespassing signs are posted
    Hold Harmless signs are posted
    Entrance gates are locked at night
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    The property is fitted with motion lights
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
    The perimeter of the property is fully fenced

Not Checked:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
    A security guard is present at night
    By Appointment Only signs are posted.
    Authorized Personnel Only signs are posted
    The property is fitted with a security system monitored by police or a professional service

---

Equine Care/Emergency Preparedness: Equine Rescue and Adoption Foundation Barn (*Main) 2024 and 2023 This section is required.

Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Notebook or equivalent (technology not utilized)
    Onsite computer with cloud-based backup storage system
    Our organization utilizes a software application to maintain records

The following items are consistent with our feed management plan and practices:
    Equines are provided with individualized feeding plans, including supplements, according to age and any health issues
    Feed plans are determined in consultation with a veterinarian
    Supplement plans are determined in consultation with a veterinarian
    Equines are fed in individual stalls
    Equines are fed in groups
    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The feed chart is centrally located and updated as needed
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
    Medications are kept in a locked, climate-controlled area

Not Checked:

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each equine? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each equine? Annually and when an issue arises

Horse checks: How often are equines visually and physically checked by personnel at the facility? Every day or 6 days a week


Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    A de-wormer is used without fecal testing

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly parasites
    Fly Traps and Tapes
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

The following represent the biosecurity practices in place at facility:
    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
    Our organization follows the biosecurity guidelines of our veterinarian
    Sick, affected and/or quarantined equines do not have contact with other equines or other animals
    All staff are trained in best practices related to biosecurity
    All volunteers are trained in best practices related to biosecurity
    A specific individual is assigned to care for sick, affected and/or quarantined equines
    Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined equines
    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
    Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
    Equipment used by sick, affected and/or quarantined equines is not shared and is clearly labeled
    Equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
    Latex gloves, or equivalent gloves, are worn when working with sick, affected and/or quarantined equines

Not Checked:
    The organization has a written biosecurity plan
    Manure and bedding from sick, affected and/or quarantined equines is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined equines
    Equines are not quarantined on arrival.

The following represent the manure removal practices in place at facility:
    Manure is stored in dumpster(s)
    Manure is hauled, sold or given away
    Our organization adheres to the manure management guidelines set by state and/or local authorities

Not Checked:
    Manure is piled in an area where equines are not located
    Manure piles are covered
    Manure piles are composted or spread on pastures

The following steps are taken to help staff and volunteers readily identify each horse on the property:
    Equines are assigned the same exclusive stall each day
    Name plates are located on the stall
    A map/diagram is posted showing the location of each equine with equine names and photos
    Equine photos and profiles are available on the website
    Staff/volunteers are provided training on conformation, markings, colors, and breeds
    Team leaders work with new staff/volunteers until they are able to identify the equines

Not Checked:
    Photos are located on the stall
    Equines wear halters with nametags
    A notebook or binder with photos and information on each equine is easily accessible
    Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
    Saddles are shared
    Saddle pads are shared
    Bridles are shared
    Bits are shared
    Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
    Tack is cleaned only when needed
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when an equine's body condition changes
    Tack is assessed for fit by trained personnel when an equine's disposition changes
    Assigned tack is clearly labeled
    Tack is stored in a climate-controlled location
    Helmets are shared
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.

Not Checked:
     All equines have specifically assigned tack, apparel and equipment that is not shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
     Halters are shared
    Tack is cleaned after each use
    Tack is cleaned weekly
    This facility enlists the services of a professional saddle fitter at least once a year
    Helmets are cleaned/disinfected after each use
    No equines are ridden; not applicable.

---

Emergency Preparedness: Equine Rescue and Adoption Foundation Barn: *Main This section is required.
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
    Emergency procedures are posted prominently
    Emergency phone numbers are posted prominently
    The facility owns or has access to a generator
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility maintains appropriate liability and/or workers' compensation insurance
    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
    The organization has a written emergency preparedness/safety plan (EPP)

Not Checked:
    The facility collects and maintains medical information from staff, volunteers, and clients

The written EPP addresses the following areas:
    Local fire department and/or the state's emergency planning department procedures
    Medical emergencies for clients, staff, and volunteers
    Medical emergencies for equines
    Evacuation plans
    Power outages
    Fire
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Protocols to notify emergency personnel
    Building/facility exit plans

Not Checked:
    Terrorist attacks

The facility follows the specific procedures to help PREVENT emergency situations:
    Smoking is strictly prohibited
    NO SMOKING signs are posted prominently
    Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
    Aisles and doorways are kept clear

Not Checked:
    Hay is stored away from permanent or temporary structures where equines are stalled
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Annually
Electrical Systems are checked: Annually
Fence lines are checked: Weekly
Turnout Areas are checked: Weekly
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Annually
Review of safety protocols with volunteers are conducted: Annually
The Emergency Preparedness Plan is reviewed and updated: Annually

Equine Transportation
2-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  1 Access offsite;
3-horse van/trailer with truck:
    1 Owned onsite  0 Access onsite but not owned  1 Access offsite;
4-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
6-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse van/trailer with truck:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;

GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING

Financial Reporting
Budget:  $100K to $500K
Equine Budget:   $150K to $250K
Month Fiscal Year Ends: 03
Type of Financial Reporting (Audit, Review, Compilation): Compilation
Type of IRS Filing (990, 990-EZ, 990-N): 990

Does the uploaded Pro Forma 990/990 represent ? No
View The IRS Form 990/Pro Forma 990


Governing Body:
Board meetings per year:  10
Number of Board Members:  3  Number of Voting Board Members:  3

Board Compensation:
Is the Board Chair compensated?  No  Is the Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board, Staff or Program Participants related to each other through family or business relationships? No

Board Affiliations:
Are any Board members providing services to your organization or compensated by your organization, or are any Board members or staff members associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:
Does your organization have a written conflict of interest policy that ensures that any compensated board member is a NON-VOTING (Independent) board member or that any compensated board member or any board member related to a compensated staff member, independent contractor, or any related board members, or any individual or organization that might benefit from a board decision, abstains from voting on issues impacting such compensation and requires officers, directors or trustees, and key employees to disclose at least annually in writing interests that could give rise to conflicts?  Yes


Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable:  We are accredited by GFAS. We received our Accreditation from the Thoroughbred Aftercare Alliance in 2018. We are an ASPCA Right Horse Partner.

Organization documents available on our website:
    Most recent IRS Form 990
    Most recent Annual Report
    Adoption/Foster Agreement

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Adoption/Foster Agreement
    Volunteer Handbook
    Bylaws


Staff & Volunteers:
Chief Staff Officer (CSO):  Elaine Hines, Board President
Employees/Independent Contractors:   Full-Time:  2  Part-Time:  3  Volunteers:  75
Staff Recruitment, Screening and Training processes including employees and independent contractors:
    Prospective staff/independent contractors complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective staff and independent contractors that may impact the safety of your clients and your horses, such as whether prospective staff/independent contractors serving in the capacity as staff have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
    Staff and/or contractors are required to provide Emergency Medical Information
    Staff and/or contractors are required to sign a Photo Release
    Staff and/or contractors provide parent/guardian information if applicable
    Staff and/or contractors have a written job description
    Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
    Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Staff and/or contractors receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
    One or more staff members or contractors are trained in equine first aid

Not Checked:
    Prospective staff/independent contractors are required to undergo a Background Check
    Staff and/or contractors carry current health insurance
    The organization provides a handbook to every member of the staff, including employees and/or independent contractors serving in staff positions;
    The handbook includes information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    The handbook is reviewed annually and updated
    One or more staff members or contractors are trained in CPR and human first aid
    Staff and/or contractors are subject to Random Drug Screening

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective volunteers that may impact the safety of your clients and your horses, such as whether prospective volunteers have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
    Every volunteer is required to provide Emergency Medical Information
    Every volunteer is required to sign a Photo Release
    Every volunteer provides parent/guardian information if applicable
    Every volunteer is updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Every volunteer receives training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility

Not Checked:
    Prospective volunteers are required to undergo a Background Check
    Every volunteer carries current health insurance
    Every volunteer has a written job description
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
    Every volunteer is subject to Random Drug Screening

Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
We adhere to all of the requirements of the Global Federation of Animal Sanctuaries and the Thoroughbred Aftercare Alliance. We are also an ASPCA/The Right Horse Adoption Partner.