MISSION & PROGRAMS
Mission:Freedom Hill Horse Rescue rescues abused, neglected, slaughter bound, and otherwise unwanted horses from hostile and often unlivable conditions. We are committed to providing rehabilitation, training, and placement for as many horses as we can reasonably house. We also host events to educate the public on horsemanship and community action.
Our organization provides programs involved with equine rescue, adoption & retirement
Our organization conducts Equine Assisted Services in accordance with the
EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS).
Our organization provides community outreach and/or public education programs involving horses.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
100% of our total programs and services are equine-related.
Our organization currently uses satellite, overflow, foster, and/or outreach facilities which adhere to all the policies, procedures and practices of our organization Facility information is provided for the organization's main, satellite and overflow facilities.
Number of facilities/locations where horses used in our programs are HOUSED AND CARED FOR or were HOUSED AND CARED FOR during 2022: 1
Summary of organization's recent accomplishments, goals, strategies to achieve the goals, and capabilities to meet the goals, including its long-term plans to sustain its programs:Freedom Hill Horse Rescue's mission and goal is to rescue horses from neglect, abuse, abandonment and owner surrender; to improve their lives by providing a safe haven for healing and rehabilitation; to find new forever homes through a strict adoption process and to educate the community through educational and equine-assisted programs.
Our strategy to achieve our goals is to continue to raise awareness to the public of the alternatives for unwanted horses other than taking them to auction or neglecting them; provide a job for our senior horses that cannot be ridden by participation in our equine-assisted programs and thereby keeping them healthy and happy; and continue to host tours, open houses, clinics and training sessions to educate people on proper horse care, humane treatment of horses and proper horsemanship.
Since our opening in 2004, we have rescued and rehabilitated over 376 horses since opening, and we have found forever homes for these horses to be free to live again. Freedom Hill has evolved from multiple small barn locations that could only house two to three horses each to one large facility with ten stalls, a small barn with room for four horses, 15 acres of pasture, six paddocks and an outdoor arena. FHHR has been approved as a Maryland Horse Industry Board Discovery Center, achieved Platinum status on Guidestar, is a verified facility with Global Federation of Animal Sanctuaries, has been awarded one of Calvert County's Best Agricultural businesses for a second time and is a member of Maryland Equine Transition Service (METS).
Freedom Hill Horse Rescue has helped to refer or rehome over 75 horses. Since the inception of Maryland Equine Transition Service, however, Freedom Hill has been able to refer horse owners in need to this state wide organization that holds a larger network of assistance than we could accomplish. We can now focus our efforts on education. Our participants consist of youth, families, scout groups, wellness groups, Wounded Warriors, and other organizations.
Our programs not only improve their knowledge of horses and their horsemanship skills but provide an opportunity to create self confidence, improve communication and teamwork skills, deal with other intimidating situations in their life and conquer fear.
In 2022 we held several programs for scouts, children, families, and local organizations. FHHR will continue to expand these programs to other organizations. In 2022 we were successful in finding 12 owner assists and 1 adoption.
Equine Transition Services:Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement (RRRRR):
Freedom Hill Horse Rescue currently has approximately 100+ volunteers who work with our rescue, adoption and retirement programs. We have an adoption staff that advertises, does back-ground checks, on-site visits, and maintains relations. Our rescue staff works to bring in horses if we have space or help with owner assist situations. Our feed shift teams work with sanctuary to keep them healthy and give them a job.
Equine Assisted Services (EAS):Our organization provides the following Equine Assisted Services (EAS):
Equine-Assisted Learning involving Personal and/or Professional Development
1: Total number of Equine Assisted Service Providers at Hampton Plantation
1. Karen McMahon
FACILITY PARTICIPATION:
Hampton Plantation
RELATIONSHIP: Volunteer
SERVICES PROVIDED:
Equine-Assisted Learning involving Personal and/or Professional Development
DEGREES, LICENSES AND/OR CERTIFICATIONS
MSW - Masters in Social Work from UM Baltimore School of Social Work
LCSW-C- licensed Certified Social Worker, Clinical and yearly continuing education 20 for Equine plus recertification; 40 CEUS every two yrs for LCSWC and recertification
PATH International ESMHL- Equine Specialist in Mental Health and Learning Certification
Overview of our programs involved with providing EAS to individuals with special needs:
Our EAS programs serve women and veterans. These programs, called "Free to Be Me," give participants the chance to explore and experience personal growth and development through unmounted equine interactions with the partnership of Freedom Hill Horse Rescue’s special horses. The programs help participants deepen personal development in areas such as; personal goals, stress reduction and tolerance, overcoming obstacles, self compassion, emotional attunement, communication, and overall health and resiliency.
Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
Our Community Outreach programs are geared to teaching horsemanship to children, scouts, and adults.
In 2022 FHHR held 20 sessions in horse care, horsemanship, and groundwork, plus weekly equine-training clinics and monthly new volunteer orientations and training. We also held 10 equine learning programs for scout troops and families and conducted many group visits to our facility to learn about caring for horses and their behavior. We also held 2 major fundraising events to increase public education/awareness for horses.
Research/Medical Use of Equines:Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine.
Religious Affiliation:Our organization does not promote religious education, religious purposes, or a specific religious faith or use donations for religious education or religious purposes; require participants to be of a certain faith; require participation in religious, instruction, activities or services; or require participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered.
Auction Donation:Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter.
EQUINE ASSISTED SERVICES CENSUS
Hampton Plantation
Equine Assisted Services (EAS)
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|
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2022 EAS Operations - EAS Providers: 1 |
Mounted Only |
Unmounted Only |
Both Mounted & Unmounted |
Total |
Horses/Equines participating in EAS programs at this facility |
|
|
|
|
Number of horses/equines aged 3-8 |
0 |
0 |
0 |
0 |
Number of horses/equines aged 9-14 |
0 |
2 |
0 |
2 |
Number of horses/equines aged 15-20 |
0 |
1 |
0 |
1 |
Number of horses/equines Over 20 |
0 |
3 |
0 |
3 |
Total number of horses/equines participating in EAS programs at this facility |
0 |
6 |
0 |
6 |
|
|
|
|
|
|
Mounted |
Unmounted |
|
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Number of hours per day each horse works |
0 |
1 |
|
Number of days per week each horse works |
0 |
2 |
|
|
|
|
|
|
Clients participating in EAS programs at this facility |
Mounted Only |
Unmounted Only |
Both Mounted & Unmounted |
Total |
Total number of individual clients (not lessons) served annually |
0 |
60 |
0 |
60 |
Average number of clients (not lessons) participating in activities per week |
0 |
8 |
0 |
8 |
|
|
|
|
|
|
Mounted |
Unmounted |
|
|
Number of days per week programs are conducted at this facility |
0 |
2 |
|
Number of weeks per year programs are conducted at this facility |
0 |
40 |
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Mounted |
Unmounted |
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Average wait list time for a client |
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Additional explanation: Our "Free to Be Me," EAS programs give women and veterans the chance to explore and experience personal growth and development through unmounted equine interactions. Horseback riding is offered 40 weeks per year as part of our Community Outreach.
EQUINE CENSUS SUMMARY
Total Facilities: 1
Total days that equines were in the care of Freedom Hill Horse Rescue, Inc. during 2022: 2757
2022 Average length of stay for an equine: 251 days (2757/11)
2022 Average number of equines: 8 (2757/365)
POLICIES: ACQUISITION
Our organization acquires horses/equines from the following source(s):
Donation
Auction
Kill pen/Feedlot
Return
Surrender
Seizure
Abandonment
Our organization does not acquire horses/equines from the following source(s):
Lease
Purchase/Adoption from Owner
Our organization will accept the following:
Geldings
Mares
Pregnant Mares
Foals
Only Stallions to be castrated
Not Checked:
Stallions
Additional information about our acquisition policies and practices:
If we receive a stallion we will geld him.
POLICIES: INTAKE, ASSESSMENT & TRAININING
Prior to a horse being accepted and/or arriving at the facility, the organization requires the following with respect to the health status of the horse:
A current Coggins
Vaccination records that have been administered within the last 12 months
If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:
If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
A health certificate signed by a veterinarian and dated no more than seven days prior to arrival is provided to our organization either prior to or upon arrival of the equine or a pre-purchase examination by a veterinarian is conducted attesting to the health status of the equine
Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
The equine is evaluated at its place of residence
The owner completes an application/contract which constitutes the agreement between the owner and our organization
The owner is financially responsible for the shipping of the equine to and from the organization
Equines are not taken on trial
Not Checked:
Following arrival of the equine at the facility, the following is performed:
Physical examination by trained barn staff
Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
A Henneke Body Conditioning Score or other body conditioning score is assigned
Physical examination by a farrier
Physical examination by a dentist
Coggins test
Blood work other than Coggins
Fecal test
Vaccinations
De-worming
The equine is scanned to check for a microchip
Not Checked:
Physical examination by a veterinarian upon arrival and/or prior to offsite quarantine departure
The equine is microchipped if the scan indicates that there is no microchip
Upon intake, the organization has the following quarantine policy in place:
The equine is confined to a designated and separate area for isolation and quarantine
off-site for a prescribed period of time
Not Checked:
The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
The equine is not quarantined
The typical length of quarantine is:
10 to 20 days
Horses are assessed for following skills and behaviors:
Retrieval from a pasture/paddock
Leading with a halter and lead rope
Temperament, disposition and attitude, such as rated from very calm to very high spirited
Saddling
Bridling
Lunging
Loading onto and unloading off a trailer
Mounting and dismounting
Riding at the walk
Riding at the trot
Riding at the canter
Riding by a beginner and/or unbalanced rider
Jumping
Tolerance to unusual objects and loud noises
Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
Grooming
Bathing
Clipping
Tolerance to multiple handlers at the same time
Not Checked:
Driving (Pulling a carriage)
Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
The Henneke Body Condition score or other body conditioning score is updated at least annually
Photographs are taken of each equine annually and kept with the equine's health records
Equines at our facility may be treated by an equine chiropractor
Equines at our facility may be treated by an equine acupuncturist
Equines at our facility may be treated by an equine massage therapist
Equines at our facility may be treated by an equine nutritionist
Physical examination by a veterinarian at least annually
Not Checked:
Photographs are taken of each equine monthly and kept with the equine's health records
Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
Our organization evaluates at least annually and maintains a written record of the weight-carrying and workload limitations for each equine that is ridden
Not Checked:
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
No equines are ridden; not applicable
The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
Equine age, weight, breed, body condition, fitness, balance, health and soundness
Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
Size, shape, condition and angle of the hooves
Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
Weight and proper fit of the saddle and other equipment
Terrain and footing in the working environment
Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
Temperature and/or weather conditions
Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
Not Checked:
Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
No equines are ridden; not applicable
Horses provided formal training (groundwork or riding):
Weekly
Additional information about our intake, assessment & training policies and practices:
We provide additional training to any horse that needs it at any time. Our Feed Shift Leaders are trained to work with any horse that needs additional work on walking to and from the pasture, putting a halter on, entering a stall, etc. We also have unscheduled groundwork training with any horse that needs it.
POLICIES: BREEDING
The organization has the following policies related to breeding and stallions:
Our main facility where our organization conducts its programs does NOT breed equines.
Not Checked:
One or more of the facilities where our organization conducts its programs, including foster facilities, breeds equines
One or more of the facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
POLICIES: EUTHANASIA
The organization has the following policies related to euthanasia:
Our organization will never have an equine euthanized for space
Our organization will never have an equine euthanized under any circumstances
Our organization will have an equine euthanized upon the recommendation of the veterinarian after all reasonable treatment options have been explored
Euthanasia is done on site when possible to decrease trauma from transport
Euthanasia is done at the veterinarian's facility
Disposal of the carcass is handled within 24 hours
Not Checked:
Our organization will have an equine euthanized upon the recommendation of the veterinarian if the equine is a threat to itself, other equines, or people
The following are authorized to administer the procedure for your organization in accordance with state laws:
Veterinarian
Not Checked:
A certified euthanasia technician
Senior staff with appropriate training
Employee of animal control shelter or humane society with appropriate training
Veterinary student under the supervision of a licensed veterinarian
Not applicable. Our organization prohibits euthanasia under any circumstances
POLICIES: RE-HOMING
View Re-homing AgreementOur organization has the following re-homing (adoption/purchase) policies and procedures in place:
All potential adopters/purchasers complete a written contract which constitutes the agreement between our organization and the new owner
Our organization does NOT re-home an equine to first time equine owners
Our organization will only re-home an equine to a location where another equine resides
Potential adopters/purchasers must visit our organization and be observed with the equine on site
The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing an equine
Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the equine to the adopter/purchaser's facility
Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the equine
Not Checked:
Adopters/purchasers are NOT required to provide updates
The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
The agreement reflects that any individual or organization in possession of the equine as of the date of the agreement and any time thereafter is bound to not sell the equine at auction for slaughter or allow the equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that will cause or allow the equine to be sold at auction for slaughter.
The agreement states that should the adopter decide to re-home the equine, our organization must be notified of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization.
The agreement states that re-homed equines cannot be bred
The agreement states that our organization reserves the right to make unannounced visits
The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for three or more years
Not Checked:
The agreement states that the re-homed equine CANNOT be sold, adopted, transferred, auctioned, released, given away, or otherwise placed into the possession of another individual or organization under any circumstances and must be returned to our organization should the adopter decide that he/she is no longer able, or no longer wishes, to care for the equine.
The agreement states that should the adopter decide to re-home the equine, our organization must grant approval of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization, including being provided written notification of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason.
The agreement states that the terms of our organization's agreement will be binding on any future individual or organization taking and/or in possession of the equine for any reason.
The agreement states that if there is any breach of contract the equine must be returned to our organization
The agreement states that our organization reserves the right to make scheduled visits
The agreement states that adopters/purchasers can return an equine to our organization free of charge
The agreement states that adopters/purchasers can return an equine to our organization for a fee
The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year
The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
None of the statements are included.
The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
Our organization does not have the authority to transfer ownership and/or does not own any of the equines involved with our programs.
Our organization requires references from the following:
Veterinarian
Farrier
Personal/Other
Not Checked:
Not applicable or no references required.
Transfer of ownership occurs:
After one year
The average equine re-homing (adoption/purchase) fee received by your organization:
$201 to $500
Our organization has the following policies and procedures related to horses that need to be retired, are no longer able to contribute to the mission of the organization, and/or are no longer manageable:
Equines may remain at our organization for their lifetimes
In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized upon the recommendation of the veterinarian
Not Checked:
Equines may be found suitable homes by our organization
Equines may be returned to their owners
Equines may be sent to auction
In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized upon the recommendation of the veterinarian
If a suitable home cannot be located within 12 months, the equine may be euthanized
The organization will accept financial responsibility for equines in the current care of the organization that need to be retired or are no longer able to contribute to the mission of the organization if all alternatives have been explored to find the equine an appropriate placement and space is not available for the equine to remain at the organization.
EQUINE CARE & SHELTER/FACILITY INFORMATION
Total facilities at which our organization cares for and shelters horses used in our programs:
1Our organization currently uses satellite, overflow, foster, and/or outreach facilities which adhere to all the policies, procedures and practices of our organization Facility information is provided for the organization's main, satellite and overflow facilities.
Hampton Plantation
7940 N Flint Hill Rd. Owings MD 20736
Contact: Lori Harrington
Contact's Phone: 301-806-1708
Contact's Email: lori.freedom.hill@gmail.com
Currently operational
Does your organization own, lease or use a part of this facility? Lease
Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
Calvert County Animal Control
30 Church St.
Prince Frederick, MD 20678
410-535-2800
Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the
EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? Yes
Total number of Equine Assisted Service Providers AT THIS FACILITY, including instructors, specialists, therapists, counselors, coaches and/or facilitators (full-time, part-time, volunteer, independent contractors, and/or providers accompanying clients) that conduct Equine Assisted Services (EAS) in accordance with the
EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS) AT THIS FACILITY:
1Equine Assisted Service Providers Assigned to this Facility: (see Equine Assisted Service Provider Section below for details)
1. Karen McMahon
Hampton Plantation
Veterinarian InformationVeterinarian: Dr. Hartson
Clinic Name: Wolf Creek Equine Hospital
936 Fiorenza Dr.
Lothian MD 20711
Phone: 410-741-1473
Grounds: Hampton Plantation (*Main)
Total number of horses/equines currently involved with your programs, under your care, and/or owned by your organization at this facility: 7
Total number of horses at this facility INCLUDING those counted above: 10
Maximum capacity of horses at this facility: 10
Total acreage dedicated specifically to the horses: 15
Our organization has use of the following at this facility:
Structures/Barns: 1 Run-in sheds: 4
Pastures: 3 Paddocks/Pens: 5
Uncovered Outdoor Rings: 1 Covered Outdoor Rings: 0 Indoor Rings: 0
Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)? Yes Do all stalls/enclosures allow horses to lie down, stand up and turn around? Yes Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/enclosures? Yes How often are the stalls/enclosures cleaned? 6-7 Days a WeekAre floors constructed and maintained for both good drainage and traction? Yes Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases? Yes Is wiring inaccessible to horses and maintained for safety? Yes Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order? Yes Is there adequate lighting to ensure safety in all areas of facility? Yes Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations? Yes Are human and equine first aid kits easily accessible? Yes How many hours per day, on average, are horses stalled? 0-3;
How many hours per day, on average, are horses turned out:
Equines are out 24/7 except they are brought in to feed
Equines are out 24/7 except they are brought in if there is inclement weather
Equines are out 24/7 except when they are being trained
Equines are out 24/7 except when they are used for the conduct of the organization's programs
The following describes the pastures at this facility:
This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
A dedicated staff person(s) is responsible for pasture management
All pastures are fenced to prevent escape or injury
Electric fencing is used; electric wires or tape fence are visibly marked
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Pastures are rotated
Pastures have natural protection for equines (i.e., trees)
Pastures have man-made protection for equines (i.e., shelters)
Not Checked:
This facility does not have pastures where equines can graze on pasture grass
Barbed wire is used for fencing
The following describes the turnout areas other than pastures at this facility:
This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
All turnout areas are fenced to prevent escape or injury
Electric fencing is used; electric wires or tape fence are visibly marked
Turnout areas have man-made protection for equines (i.e., shelters)
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
This facility does not have turnout areas
A dedicated staff person(s) is responsible for the maintenance of turnout areas
Barbed wire is used for fencing
The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
By Appointment Only signs are posted.
No Trespassing signs are posted
Hold Harmless signs are posted
Authorized Personnel Only signs are posted
Entrance gates are locked at night
Visitors are only permitted at specific times
Visitors are only permitted in specific areas
The property is fitted with motion lights
The perimeter of the property is fully fenced
Not Checked:
A security guard is present at night
Equines are checked overnight
The property is fitted with a security system monitored by police or a professional service
The property is fitted with a security system that is monitored internally by staff (or the property owner)
Equine Care: Hampton Plantation (*Main) 2023 and 2022
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
Our organization utilizes a software application to maintain records
Our organization would use free cloud-based barn management software if available
The following items are consistent with our feed management plan and practices:
Equines are provided with individualized feeding plans, including supplements, according to age and any health issues
Feed plans are determined in consultation with a veterinarian
Supplement plans are determined in consultation with a veterinarian
Equines are fed in individual stalls
Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
The feed chart is centrally located and updated as needed
The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
Feed, supplements and hay types are clearly labeled
Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
Medications are kept in a locked, climate-controlled area
Not Checked:
Equines are fed in groups
Do horses have access to clean drinking water at all times? Yes
Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises
Dental Care: How often is dental care provided for each horse? Annually and when an issue arises
Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week
Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
The protocol for each equine is determined in consultation with a veterinarian
Fecal testing is performed prior to the use of a de-wormer.
Fly/Insect Control: What remedies are used to control flies and insects?
Fly parasites
Feed Through Products
Fly Traps and Tapes
Premise Sprays/Insecticides
Fly Spray Repellent
Fly Masks
Fans
The following represent the biosecurity practices in place at facility:
Our organization follows the
AAEP's Biosecurity Guidelines and/or the
UC Davis Biosecurity Guidelines The organization has a written biosecurity plan
Our organization follows the biosecurity guidelines of our veterinarian
All staff are trained in best practices related to biosecurity
A specific individual is assigned to care for sick, affected and/or quarantined equines
Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
Sick, affected and/or quarantined equines do not have contact with other equines or other animals
Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined equines
Manure and bedding from sick, affected and/or quarantined equines is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
Equipment used by sick, affected and/or quarantined equines is not shared and is clearly labeled
Shared equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
Latex gloves are worn when working with sick, affected and/or quarantined equines
Personnel are required to leave the facility (or shower and change clothing) after working with quarantined equines
Not Checked:
All volunteers are trained in best practices related to biosecurity
Equines are not quarantined on arrival.
The following represent the manure removal practices in place at facility:
Manure is piled in an area where equines are not located
Manure is hauled, sold or given away
Manure piles are composted or spread on pastures
Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
Manure is stored in dumpster(s)
Manure piles are covered
The following steps are taken to help staff and volunteers readily identify each horse on the property:
Equines are assigned the same stall/location each day
Name plates are located on the stall
Photos are located on the stall
Equines wear halters with nametags
A notebook or binder with photos and information on each equine is easily accessible
Equine photos and profiles are available on the website
Team leaders work with new staff/volunteers until they are able to identify the equines
Not Checked:
A map/diagram is posted showing the location of each equine with equine names and photos
Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions
Staff/volunteers are provided training on conformation, markings, colors, and breeds
Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
All equines have specifically assigned tack, apparel and equipment that is not shared
Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
Blankets, sheets and turn out apparel are cleaned regularly as needed
Tack is cleaned after each use
Tack is inspected for overall working condition before each use by trained personnel
Tack is assessed for fit before each use by trained personnel
Tack is assessed for fit by trained personnel when an equine's body condition changes
Tack is assessed for fit by trained personnel when an equine's disposition changes
Assigned tack is clearly labeled
Tack is stored in a climate-controlled location
Helmets are cleaned/disinfected after each use
Not Checked:
Saddles are shared
Saddle pads are shared
Bridles are shared
Bits are shared
Blankets are shared
Sheets are shared
Turnout apparel is shared
Halters are shared
Tack is cleaned weekly
Tack is cleaned only when needed
This facility enlists the services of a professional saddle fitter at least once a year
Helmets are shared
Helmets are replaced after a fall
Helmets are replaced at least every five years.
No equines are ridden; not applicable.
Emergency Preparedness: Hampton Plantation: *Main
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
Emergency procedures are posted prominently
Emergency phone numbers are posted prominently
The facility maintains at least two weeks of hay, feed, shavings and medications
The facility maintains appropriate liability and/or workers' compensation insurance
All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
The facility owns or has access to a generator
The facility collects and maintains medical information from staff, volunteers, and clients
The written EPP addresses the following areas:
Local fire department and/or the state's emergency planning department procedures
Medical emergencies for clients, staff, and volunteers
Medical emergencies for equines
Evacuation plans
Power outages
Fire
Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
Protocols to notify emergency personnel
Building/facility exit plans
Not Checked:
Terrorist attacks
The facility follows the specific procedures to help PREVENT emergency situations:
Smoking is strictly prohibited
NO SMOKING signs are posted prominently
Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
Aisles and doorways are kept clear
Not Checked:
Hay is stored away from permanent or temporary structures where equines are stalled
Heaters with automatic shutoff settings are used
How often are the following checked or performed?
Fire Extinguishers are checked: AnnuallySmoke detectors are checked: AnnuallyElectrical Systems are checked: AnnuallyFence lines are checked: DailyTurnout Areas are checked: DailySprinkler systems are checked: Not at all/NAFire drills are conducted: AnnuallyReview of safety protocols with staff are conducted: Not at all/NAReview of safety protocols with volunteers are conducted: QuarterlyThe Emergency Preparedness Plan is reviewed and updated: Annually
Equine Transportation
2-horse van/trailer with truck:
2 Owned onsite 2 Access onsite but not owned 1 Access offsite;
3-horse van/trailer with truck:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
4-horse van/trailer with truck:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
6-horse van/trailer with truck:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
8-horse van/trailer with truck:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
10-horse van/trailer with truck:
0 Owned onsite 0 Access onsite but not owned 0 Access offsite;
GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING
Financial ReportingBudget: $10K to $100K
Equine Budget: $50K to $100K
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Review
Type of IRS Filing (990, 990-EZ, 990-N): 990-EZ
Does the uploaded Pro Forma 990/990 represent ? Yes
View The IRS Form 990/Pro Forma 990
Governing Body:
Board meetings per year: 4
Number of Board Members: 4 Number of Voting Board Members: 4
Board Compensation:
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Board/Staff Relationships:
Are any members of the Board, Staff or Program Participants related to each other through family or business relationships? No
Board Affiliations:
Are any Board members providing services to your organization or compensated by your organization, or are any Board members or staff members
associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No
Conflict of Interest:
Does your organization have a written conflict of interest policy that ensures that any compensated board member is a NON-VOTING (Independent) board member or that any compensated board member or any board member related to a compensated staff member, independent contractor, or any related board members, or any individual or organization that might benefit from a board decision, abstains from voting on issues impacting such compensation and requires officers, directors or trustees, and key employees to disclose at least annually in writing interests that could give rise to conflicts? Yes
Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable: Maryland Horse Stable License, June 2023
Maryland Horse Industry Board Discovery Center Certification Renew June 2023
Verified Global Federation of Animal Sanctuaries, Dec 2019 (currently in review for recertification for 2023 to 2026)
Organization documents available on our website:
Most recent Annual Report
Equine Intake Guidelines
Adoption/Foster Agreement
Volunteer Handbook
Organization documents available on request:
Most recent Financials
Most recent IRS Form 990
Most recent Annual Report
Equine Intake Guidelines
Adoption/Foster Agreement
Volunteer Handbook
Staff Handbook
Bylaws
Staff & Volunteers:
Chief Staff Officer (CSO): Lori Harrington
Employees/Independent Contractors: Full-Time: 0 Part-Time: 0 Volunteers: 100
Staff Recruitment, Screening and Training processes including employees and independent contractors:
Not applicable; We do not have paid staff or utilize contractors to perform staff functions.
Volunteer Recruitment, Screening and Training processes:
Prospective volunteers complete a written application/agreement
Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective volunteers that may impact the safety of your clients and your horses, such as whether prospective volunteers have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
Every volunteer is required to provide Emergency Medical Information
Every volunteer is required to sign a Photo Release
Every volunteer provides parent/guardian information if applicable
Every volunteer has a written job description
Every volunteer is updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
Every volunteer receives training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
The organization records and maintains written attendance information and hours on every volunteer
The organization provides a Volunteer Handbook to every volunteer
The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
The Volunteer Handbook is reviewed annually and updated
The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
Prospective volunteers are required to undergo a Background Check
Every volunteer carries current health insurance
Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
Every volunteer is subject to Random Drug Screening