EQUINE WELFARE NETWORK PROFILE
Hope's Legacy Equine Rescue, Inc.



Hope's Legacy Equine Rescue, Inc.
2080 Castle Rock Road
Afton, VA 22920

Mailing Address:
5145 Taylor Creek Road
Afton, VA 22920


Phone: 434-531-5688  MAKE AN INQUIRY

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EIN: 80-0273321
Founded: 2008
Profile Last Updated May 18, 2022

Public Charity


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Equine Welfare Network Guardian
AWARDED ANNUALLY
Effective Date
May 2022

The Guardian Seal of Transparency is awarded annually to recognize an organization's commitment to transparency and accountability by their willingness to make comprehensive data about their programs, horse care practices, and governance available for public scrutiny. The Guardian Seal of Transparency is NOT an endorsement.

We welcome you to donate directly to Hope's Legacy Equine Rescue, Inc.; Hope's Legacy Equine Rescue, Inc. will receive 100% of your donation made here. However, before making a donation, we encourage you to review this organization's Guardian information.

DONATE
Awarded Annually
Effective Date: May 2022
Last Updated: June 13, 2022

MISSION & PROGRAMS

Mission:
Hope's Legacy is an all-breed rescue working to save equines from a variety of situations including abuse, abandonment, neglect, slaughter or lack of care. We provide equine rescue regardless of age or disability. We strive to give equines a second chance at life and being loved. These equines will be rehabilitated and placed in adoptive homes whenever possible. We work with youth groups with the goal of preventing future rescue situations.

Our organization provides programs involved with equine rescue & adoption
Our organization provides community outreach and/or public education programs involving horses.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
100% of our total programs and services are horse-related.
Our organization uses satellite, overflow, foster, and/or outreach facilities which adhere to all the policies, procedures and practices of our organization
Number of facilities/locations where horses used in our programs are HOUSED AND CARED FOR or were HOUSED AND CARED FOR during 2021: 2
     1. Castle Rock Farm (*Main) Status: 2022 and 2021
     2. Brooke Lehmann Foster Farm (Foster) Status: 2022 and 2021

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
Hope's Legacy Equine Rescue's goal is to establish a permanent resource for Virginian equines in need. Our strategy to achieve this goal includes:
     1) Establishing a permanent location. Hope's Legacy purchased 172 acres in southern Albemarle County, Virginia 11/2017. On March 17, 2021, we made our final payment on this $680,000 purchase. We are on a 5-year plan to build out a fully functional farm, which will allow us to increase our capacity from 30 to 60 horses.
     
     2) Strive for best practices. We have a 6-member Board of Directors who meet quarterly and provide oversight and guidance. In 2019 we added an Advisory Council to help fundraise and generate ideas for growth. We created a Standard Operating Policy and Procedure Manual in order to have consistency in our operations. We have a volunteer Leadership Team who established a Volunteer Training Program, Handbook and animal handling routine. We model other successful horse rescues and businesses for improvements to our own operation.
     
     3) Help prevent future rescue situations. We do this through youth education and castration of all male equines who arrive intact.
     
     4) Serve as a model of best practices for responsible land management through green farm development and maintenance. For example, the Mechums River, which feeds the Chesapeake Bay, runs through Castle Rock Farm. All of our pastures are fenced 25-35 feet away from the River to prevent farm runoff from reaching this important waterway.

Horse Rescue, Rehabilitation, Retraining & Re-homing:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     Since 2008, Hope's Legacy has rescued 458 equines throughout Virginia. We assist law enforcement in seizure cases and private citizens who can no longer care for their equines due to financial, aging or health reasons. Our current capacity is 55 horses. We are a volunteer-based organization with 2 full-time employees, 2 part-time employees, and 89 very active and talented volunteers. They do everything from feed, groom and muck to build, dig and install.
     
     Four of our key volunteers are part of the Hope's Legacy Leadership Team. They help schedule volunteers, run our internal Equine Enrichment Program, help with outreach to the public, and give insight on improvements to running the Rescue.
     
     In 2019 two of our lead volunteers began the Equine Enrichment Program (EEP). This has become a very important part of rehabilitation of our equines, and we now have 11 experience horse people on the EEP Team. Every horse and donkey who enters Hope's Legacy is assessed by the EEP Team. Can you put a halter on the equine? Is she rideable? Does she understand ground commands? A work plan is mapped out for that animal at their level. We are finding an engaged equine is happier, safer, and much more adoptable. Through the work of the EEP Team we have reduced our average stay from 202 days in 2019, to 165 days in 2020, to 116 days in 2021. Working so closely with the animals and keeping good records gives the Team an excellent base of information to share with potential adopters, and great matches are resulting.
     
     In 2021 Hope's Legacy started our bi-annual Animal Control Officers Open House. 105 law enforcement agencies in Virginia are invited to a hands on workshop, teaching them how to halter, how to recognize poor body condition, and information is provided for them to take with in their trucks. Attendance is increasing. Officers receive CEU's for attending.
     
     In 2020 Hope's Legacy Equine Rescue achieved accreditation with the Thoroughbred Aftercare Alliance. This was an extensive, rigorous process where our horse care and operations were examined by site inspectors and TAA administrators. Hope's Legacy will reapply this year. We have also applied for GFAS certification and are awaiting a site visit.

Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     Books at the Barn, launched in 2019, was our first formal outreach program. Children 6- to 14-years of age come to Castle Rock Farm, learn about horse rescue, horses and donkeys, and read to the animals. We partner with Big Brothers Big Sisters for this program, but it is open to all children. In 2021 we hosted 55 children and their parents/guardians/Bigs, and one special group of at-risk teenaged girls. The program is scheduled once a month April through October, 2022, with a limit of 10 children per session. Our Program Coordinator is opening Books at the Barn to additional special groups for 2022.
     
     We have 2 Animal Control Officer Open Houses scheduled May 11 and October 12, 2022. Basic horse-handling, body scoring and helpful contact information and reference guides are provided.
     
     Hope's Legacy is launching a youth Horsemanship Program in 2022. We are inviting 12 children for this pilot program, based on 4H curriculum, on how to properly care for your horse on the ground.
     
     We are hosting our 5th annual Hoofin' It for Horses 5K and Open House October 1, 2022, which will include a self-guided farm tour and introduction to our residents. We are also hosting 4 mini Open Houses throughout the year, which also include self-guided tours during a 2 hour period. Our open houses are a great way to introduce potential volunteers and donors to our organization.

Research/Medical Use of Equines:
Our organization has never made, and would not ever consider making, equines available for research studies or medical training that involves invasive procedures and/or that which may cause pain or suffering to the equine. 

Religious Affiliation:
Our organization does not promote religious education or religious purposes or use donations for religious education or religious purposes; require participants to be of a certain faith; require participation in religious, instruction, activities or services; or require participation in prayer, worship, religious instruction or other religious activities as a condition of receiving social or secular services offered. 

Auction Donation:
Our organization has never allowed, or would not consider allowing, an equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that would cause or allow the equine to be sold at auction for slaughter. 

GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING

Staff & Volunteers:
Chief Staff Officer (CSO):  Maya Proulx
Employees/Independent Contractors:   Full-Time:  2  Part-Time:  2  Volunteers:  89
Staff Recruitment, Screening and Training processes including employees and independent contractors:
    Staff and/or contractors are required to complete a Liability Release/Hold Harmless Agreement
    Staff and/or contractors are required to provide Emergency Medical Information
    Staff and/or contractors are required to sign a Photo Release
    Staff and/or contractors have a written job description
    Staff and/or contractors are evaluated on an annual and as needed basis or with any change in their job description
    Staff and/or contractors are updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Staff and/or contractors receive training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Staff and/or contractors have a supervisor and is responsible for keeping their supervisor up to date on work related activities
    One or more staff members or contractors are trained in CPR and human first aid
    One or more staff members or contractors are trained in equine first aid
Not Checked:
    Prospective staff/independent contractors complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective staff and independent contractors that may impact the safety of your clients and your horses, such as whether prospective staff/independent contractors serving in the capacity as staff have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Prospective staff/independent contractors are required to undergo a Background Check
    Staff and/or contractors provide parent/guardian information if applicable
    Staff and/or contractors carry current health insurance
    The organization provides a handbook to every member of the staff, including employees and/or independent contractors serving in staff positions;
    The handbook includes information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    The handbook is reviewed annually and updated
    Staff and/or contractors are subject to Random Drug Screening

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application/agreement
    Our organization has a practice in place to ensure that the organization has sufficient knowledge of the background of prospective volunteers that may impact the safety of your clients and your horses, such as whether prospective volunteers have been convicted of a sexual offense or convicted for animal cruelty or neglect. Such practices must comply with local, state, and federal mandates.
    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
    Every volunteer is required to provide Emergency Medical Information
    Every volunteer is required to sign a Photo Release
    Every volunteer provides parent/guardian information if applicable
    Every volunteer has a written job description
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
    Every volunteer is updated on all the organization's policies and procedures on an annual and as needed basis or with any change in policy or procedure
    Every volunteer receives training that includes safety guidelines, confidentiality, equine handling, equine identification, and emergency procedures; additional training is job specific
    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
    Prospective volunteers are required to undergo a Background Check
    Every volunteer carries current health insurance
    Every volunteer is subject to Random Drug Screening

Governing Body:
Board meetings per year:  4
Number of Board Members:  6  Number of Voting Board Members:  6

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member.
The Executive Director is the daughter of one Board Member.

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:
Does your organization have a written conflict of interest policy that ensures that any compensated board member is a NON-VOTING (Independent) board member or that any compensated board member or any board member related to a compensated staff member, independent contractor, or any related board members, or any individual or organization that might benefit from a board decision, abstains from voting on issues impacting such compensation and requires officers, directors or trustees, and key employees to disclose at least annually in writing interests that could give rise to conflicts?  Yes


Compliance:
Below is a list all local, state and federal licenses held by the organization, and/or accreditations or compliances with the published standards of an accrediting organization, if applicable:  No licenses are required at the local, state or federal level. This organization is accredited and recognized as compliant with the Thoroughbred Aftercare Alliance from 2020 through 2022.

Organization documents available on our website:
    None

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Equine Intake Guidelines
    Adoption/Foster Agreement
    Volunteer Handbook
    Bylaws

Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
1) Hope's Legacy Equine Rescue does not publish an annual report. Our donors and "Where Your Money Went" is published in our Fall Newsletter each year.
     2) Our Policies and Procedures Manual is available on demand.
     3) Hope's Legacy may conduct background checks and conduct drug screening at will.
     4) We publish financial information on GuideStar/Candid.

Budget:  $500K to $1M
Equine Budget:   $250K to $500K
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Review
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2021? No
View The IRS Form 990/Pro Forma 990

POLICIES: ACQUISITION


Our organization acquires horses/equines from the following source(s):
    Donation  
    Return  
    Surrender  
    Seizure  
    Abandonment  

Our organization does not acquire horses/equines from the following source(s):
    Lease  
    Purchase/Adoption from Owner  
    Auction  
    Kill pen/Feedlot  

Our organization will accept the following:
    Geldings
    Mares
    Pregnant Mares
    Foals
    Stallions

Not Checked:
    Only Stallions to be castrated

Additional information about our acquisition policies and practices:
Stallions are castrated after the quarantine period is up, unless there is a life-threatening condition or age-related reason not to castrate.


POLICIES: INTAKE, ASSESSMENT & TRAININING

Prior to a horse being accepted and/or arriving at the facility, the organization requires the following with respect to the health status of the horse:
    A current Coggins
    Vaccination records that have been administered within the last 12 months
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.

Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
    Equines are not taken on trial
Not Checked:
    The owner of a potential equine is interviewed over the phone or in person prior to seeing the equine
    The equine is evaluated at its place of residence
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    The owner is financially responsible for the shipping of the equine to and from the organization

Following arrival of the equine at the facility, the following is performed:
    Physical examination by a veterinarian upon arrival and/or prior to quarantine departure
    Physical examination by trained barn staff
    Photographs are taken of each equine upon arrival at the facility and kept with the equine's health records
    A Henneke Body Conditioning Score or other body conditioning score is assigned
    Physical examination by a farrier
    Coggins test
    Blood work other than Coggins
    Fecal test
    Vaccinations
    De-worming
    The equine is scanned to check for a microchip
Not Checked:
    Physical examination by a dentist
    The equine is microchipped if the scan indicates that there is no microchip

Upon intake, the organization has the following quarantine policy in place:
    The equine is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
    The equine is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
Not Checked:
    The equine is not quarantined
    A health certificate signed by a veterinarian and dated no more than seven (7) days is required prior to the arrival of the equine

The typical length of quarantine is:   20 to 30 days

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Lunging
    Loading onto and unloading off a trailer
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Tolerance to multiple handlers at the same time
Not Checked:
    Riding by a beginner and/or unbalanced rider
    Jumping
    Driving (Pulling a carriage)
    Clipping

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
    Equines at our facility may be treated by an equine chiropractor
    Equines at our facility may be treated by an equine acupuncturist
    Equines at our facility may be treated by an equine massage therapist
Not Checked:
    The Henneke Body Condition score or other body conditioning score is updated at least monthly
    The Henneke Body Condition score or other body conditioning score is updated at least annually
    Photographs are taken of each equine monthly and kept with the equine's health records
    Photographs are taken of each equine annually and kept with the equine's health records
    Equines at our facility may be treated by an equine nutritionist
    
    
    
Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines that are ridden in our care:
    Our organization evaluates the weight-carrying and workload limitations for each equine that is ridden at least annually
    Our organization maintains a written record for each equine that documents the results of each evaluation of weight-carrying and workload limitations
Not Checked:
    Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
    No equines are ridden; not applicable

The following variables are considered in determining the weight-carrying and workload limitations for each equine that is ridden:
    Equine age, weight, breed, body condition, fitness, balance, health and soundness
    Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
    Size, shape, condition and angle of the hooves
    Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
    Weight and proper fit of the saddle and other equipment
    Terrain and footing in the working environment
    Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
    Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
    Temperature and/or weather conditions
    Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
Not Checked:
    Our organization does not evaluate the weight-carrying and workload limitations for each equine that is ridden
    No equines are ridden; not applicable


Horses provided formal training (groundwork or riding):   Weekly

Additional information about our intake, assessment & training policies and practices:
An Owner Surrender form is completed upon intake. The owner is interviewed by our Executive Director exploring the reasons for surrender, prior to picking up the equine.
     
     Hope's Legacy also accepts animals seized through Animal Control Agencies.
     
     Hope's Legacy has an in-house Equine Enrichment Program team who evaluate and work with all of our horses and donkeys at Castle Rock Farm. This work can range from handling the horse and doing daily care to riding the horse in a round pen.
     
     Rideable horses can go to a professional trainer for 1- to 3-months of training. This includes restarting and refining riding skills.


POLICIES: BREEDING

The organization has the following policies related to breeding and stallions:
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed equines.
Not Checked:
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds equines
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions

Additional information about our breeding policies and practices:
All incoming stallions are gelded immediately after quarantine upon entering the Rescue.
     All males born into the Rescue are gelded at 6 months.
     Our adoption contract specifies mares are not to be bred.


POLICIES: EUTHANASIA

The organization has the following policies related to euthanasia:
    Our organization will never have an equine euthanized for space
    Our organization may have a healthy equine euthanized if it is a threat to itself, other equines, or people and euthanasia is recommended by a veterinarian
    Our organization may have an equine euthanized after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Disposal of the carcass is handled within 24 hours
Not Checked:
    Our organization will never have a healthy equine euthanized under any circumstances
    Euthanasia is done at the veterinarian's facility

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian
Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. Our organization prohibits euthanasia under any circumstances


POLICIES: RE-HOMING

View Re-homing Agreement
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete a written contract which constitutes the agreement between our organization and the new owner
    Our organization will only re-home an equine to a location where another equine resides
    Potential adopters/purchasers must visit our organization and be observed with the equine on site
Not Checked:
    Our organization does NOT re-home an equine to first time equine owners
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing an equine
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the equine to the adopter/purchaser's facility
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the equine
    Adopters/purchasers are NOT required to provide updates

The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
    The agreement reflects that any individual or organization in possession of the equine as of the date of the agreement and any time thereafter is bound to not sell the equine at auction for slaughter or allow the equine to be sold, transferred, released, or otherwise placed into possession of any person or organization that will cause or allow the equine to be sold at auction for slaughter.
    The agreement states that should the adopter decide to re-home the equine, our organization must be notified of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization.
    The agreement states that the terms of our organization's agreement will be binding on any future individual or organization taking and/or in possession of the equine for any reason.
    The agreement states that re-homed equines cannot be bred
Not Checked:
    The agreement states that re-homed equines CANNOT be sold, adopted, transferred, auctioned, released, given away, or otherwise placed into the possession of another individual or organization under any circumstances.
    The agreement states that should the adopter decide to re-home the equine, our organization must grant approval of any individual or organization intending to take possession of the equine for any reason prior to the equine being placed into the possession of such individual or organization, including being provided written notification of the name, address, and telephone number of any individual or organization intending to take possession of the equine for any reason.
    The agreement states that if there is any breach of contract the equine must be returned to our organization
    The agreement states that our organization reserves the right to make unannounced visits
    The agreement states that our organization reserves the right to make scheduled visits
    The agreement states that adopters/purchasers can return an equine to our organization free of charge
    The agreement states that adopters/purchasers can return an equine to our organization for a fee
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
    The agreement states that adopters/purchasers are required to provide updates (photos, vet records) for three or more years
    None of the statements are included.
    The organization does not re-home equines under any circumstances; our organization retains custody of our equines and ensures care of the equines for their lifetimes.
    Our organization does not have the authority to transfer ownership and/or does not own any of the equines involved with our programs.

Our organization requires references from the following:
    Veterinarian
    Farrier
    Personal/Other
Not Checked:
    Not applicable or no references required.

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase)

The average equine re-homing (adoption/purchase) fee received by your organization:
$201 to $500

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
    Equines may remain at our organization for their lifetimes
    Equines may be found suitable homes by our organization
    In the case an equine is unmanageable and demonstrates repeated dangerous behaviors, the equine may be euthanized
    In the case an equine is unsound and/or unhealthy and cannot be treated to relieve suffering, the equine may be euthanized
Not Checked:
    Equines may be returned to their owners
    Equines may be sent to auction
    If a suitable home cannot be located within 12 months, the equine may be euthanized
    If a suitable home cannot be located, and space is not available for the equine to remain at the organization, the organization will secure a suitable home for the equine and accept financial responsibility for the lifetime of the equine


EQUINE CARE & SHELTER/FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 2
Our organization uses satellite, overflow, foster, and/or outreach facilities which adhere to all the policies, procedures and practices of our organization

Castle Rock Farm: *Main
Brooke Lehmann Foster Farm: Foster


MANAGEMENT: Castle Rock Farm: *Main

Does your organization own, lease or use a part of this facility? Own

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Albemarle County Animal Control, 1600 5th Street Ext # D, Charlottesville, VA 22902 434-977-9041 https://www.albemarleso.org/contact-us

VETERINARIAN INFORMATION: Castle Rock Farm: *Main
Castle Rock Farm: Vet Assessment conducted on 2022-01-20

Veterinarian: Susanna Charland
Clinic Name: Blue Ridge Equine Clinic
4510 Mockernut Ln
Earlysville   VA   22936
Phone: 434-973-7947


GROUNDS: Castle Rock Farm: *Main
Total number of horses involved with your programs at this facility: 38
Total number of horses at this facility INCLUDING those not involved with your programs: 38
Maximum capacity of horses at this facility: 50
Total acreage dedicated specifically to the horses: 33
Our organization has use of the following at this facility:
Structures/Barns: 0  Run-in sheds: 8
Pastures: 9  Paddocks/Pens: 6
Uncovered Outdoor Rings: 0  Covered Outdoor Rings: 0  Indoor Rings: 0












How many hours per day, on average, are horses turned out:
    Equines are out 24/7

The following describes the pastures at this facility:
    A dedicated staff person(s) is responsible for pasture management
    All pastures are fenced to prevent escape or injury
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures are rotated
    Pastures have natural protection for equines (i.e., trees)
    Pastures have man-made protection for equines (i.e., shelters)
Not Checked:
    This facility does not have pastures where equines can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following describes the turnout areas other than pastures at this facility:
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Turnout areas have man-made protection for equines (i.e., shelters)
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
    By Appointment Only signs are posted.
    No Trespassing signs are posted
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    Visitors are always accompanied by staff (or volunteers)
    The property is fitted with motion lights
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
Not Checked:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and equines
    A security guard is present at night
    Equines are checked overnight
    Hold Harmless signs are posted
    Authorized Personnel Only signs are posted
    Entrance gates are locked at night
    The property is fitted with a security system monitored by police or a professional service
    The perimeter of the property is fully fenced


Additional information about our grounds:
In 2022 we will begin construction on our Intake Barn, which includes an apartment for a Farm Manager who will live on site beginning in 2023.


EQUINE CARE: Castle Rock Farm: *Main
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    The organization utilizes its own system to maintain records
    Our organization would use free cloud-based barn management software if available

The following items are consistent with our feed management plan and practices:
    Equines are provided with individualized feeding plans, including supplements, according to age and any health issues
    Feed plans are determined in consultation with a veterinarian
    Supplement plans are determined in consultation with a veterinarian
    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The feed chart is centrally located and updated as needed
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
    Medications are kept in a locked, climate-controlled area
Not Checked:
    Equines are fed in individual stalls
    Equines are fed in groups

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    The protocol for each equine is determined in consultation with a veterinarian
    Fecal testing is performed prior to the use of a de-wormer.
Not Checked:
    A de-wormer is used without fecal testing

Fly/Insect Control: What remedies are used to control flies and insects?
    Feed Through Products
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

The following represent the biosecurity practices in place at facility:
    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
    The organization has a written biosecurity plan
    All staff are trained in best practices related to biosecurity
    All volunteers are trained in best practices related to biosecurity
    Sick, affected and/or quarantined equines are cared for last if the caretaker must also care for healthy equines
    Sick, affected and/or quarantined equines do not have contact with other equines or other animals
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined equines
    Manure and bedding from sick, affected and/or quarantined equines is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
    Trailers/vans used by sick, affected and/or quarantined equines are cleaned and disinfected after each use and cleaning takes place away from where equines are sheltered
    Equipment used by sick, affected and/or quarantined equines is not shared and is clearly labeled
    Shared equipment used by sick, affected and/or quarantined equines is cleaned of organic debris and disinfected after each use
    Latex gloves are worn when working with sick, affected and/or quarantined equines
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined equines
Not Checked:
    A specific individual is assigned to care for sick, affected and/or quarantined equines
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined equines
    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
    Equines are not quarantined on arrival.

The following represent the manure removal practices in place at facility:
    Manure is piled in an area where equines are not located
    Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
    Manure is stored in dumpster(s)
    Manure piles are covered
    Manure is hauled, sold or given away
    Manure piles are composted or spread on pastures

The following steps are taken to help staff and volunteers readily identify each horse on the property:
    A map/diagram is posted showing the location of each equine with equine names and photos
    Staff and volunteers are provided with an information packet with equine profiles, including photos and detailed descriptions
    Team leaders work with new staff/volunteers until they are able to identify the equines
Not Checked:
    Equines are assigned the same stall/location each day
    Name plates are located on the stall
    Photos are located on the stall
    Equines wear halters with nametags
    A notebook or binder with photos and information on each equine is easily accessible
    Equine photos and profiles are available on the website
    Staff/volunteers are provided training on conformation, markings, colors, and breeds

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
    Saddles are shared
    Saddle pads are shared
    Bridles are shared
    Bits are shared
    Blankets, sheets and turn out apparel are fitted and utilized for each equine appropriate to the equine's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
    Tack is cleaned after each use
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
Not Checked:
     All equines have specifically assigned tack, apparel and equipment that is not shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
     Halters are shared
    Tack is cleaned weekly
    Tack is cleaned only when needed
    Tack is assessed for fit by trained personnel when an equine's body condition changes
    Tack is assessed for fit by trained personnel when an equine's disposition changes
    This facility enlists the services of a professional saddle fitter at least once a year
    Assigned tack is clearly labeled
    Tack is stored in a climate-controlled location
    Helmets are shared
    Helmets are cleaned/disinfected after each use
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.
    No equines are ridden; not applicable.

EMERGENCY PREPAREDNESS: Castle Rock Farm: *Main
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
    Emergency phone numbers are posted prominently
    The facility owns or has access to a generator
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility collects and maintains medical information from staff, volunteers, and clients
    The facility maintains appropriate liability and/or workers' compensation insurance
    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
    Emergency procedures are posted prominently

The written EPP addresses the following areas:
    Medical emergencies for clients, staff, and volunteers
    Medical emergencies for equines
    Evacuation plans
    Power outages
    Fire
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Terrorist attacks
    Protocols to notify emergency personnel
    Building/facility exit plans
Not Checked:
    Local fire department and/or the state's emergency planning department procedures


The facility follows the specific procedures to help PREVENT emergency situations:
    Smoking is strictly prohibited
    Hay is stored away from permanent or temporary structures where equines are stalled
    Permanent or temporary structures where equines are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
    Heaters with automatic shutoff settings are used
Not Checked:
    NO SMOKING signs are posted prominently
    Aisles and doorways are kept clear

How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Annually
Electrical Systems are checked: Annually
Fence lines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Annually
Review of safety protocols with staff are conducted: Annually
Review of safety protocols with volunteers are conducted: Annually
The Emergency Preparedness Plan is reviewed and updated: Annually

Equine Transportation
Owned onsite: 4 2-horse van/trailer with truck
Owned onsite: 1 4-horse van/trailer with truck
Access offsite: 2 2-horse van/trailer with truck
Access offsite: 1 3-horse van/trailer with truck
Access offsite: 2 4-horse van/trailer with truck
Access offsite: 1 10-horse van/trailer with truck



MANAGEMENT: Brooke Lehmann Foster Farm: Foster

Does your organization own, lease or use a part of this facility? Use

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Albemarle County Animal Control, 1600 5th Street Ext # D, Charlottesville, VA 22902 434-977-9041 https://www.albemarleso.org/contact-us

VETERINARIAN INFORMATION: Brooke Lehmann Foster Farm: Foster
Brooke Lehmann Foster Farm: Vet Assessment conducted on 2022-01-20

Veterinarian: Susanna Charland
Clinic Name: Blue Ridge Equine Clinic
4510 Mockernut Ln
Earlysville   VA   22936
Phone: 434-973-7947


GROUNDS: Brooke Lehmann Foster Farm: Foster
This section is not required for this facility because this facility adheres to all the policies, procedures and practices of our organization.

EQUINE CARE: Brooke Lehmann Foster Farm: Foster
This section is not required for this facility because this facility adheres to all the policies, procedures and practices of our organization.

EMERGENCY PREPARENDESS: Brooke Lehmann Foster Farm: Foster
This section is not required for this foster facility because this facility adheres to all the policies, procedures and practices of our organization.

EQUINE CENSUS SUMMARY

Total Facilities: 2
Castle Rock Farm: 2021 - Yes
Brooke Lehmann Foster Farm: 2021 - Yes

35 Total number of horses involved with your programs on January 1, 2021
PLUS: Horse Intake during 2021
0 Donated
0 Lease
0 Purchase from Owner
0 Auction
0 Kill Pen/Feedlot
96 Surrendered
5 Seized
2 Abandoned
1 Returned
0 Transfer
1 Born at facility
0 Adoption from Rescue
105 Total intakes
LESS: Horse Departure during 2021
86 Horses adopted/sold:
0 Horses transferred/returned
1 Horses deceased
11 Horses euthanized
98 Total departures
42 Number of horses involved with your programs on December 31, 2021
31 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
11 Total number of horses permanently retired.

Summary: 35 on 1/1/2021+ 105 Intakes - 98 Departures = 42 on 12/31/2021

Total days that equines were in the care of Hope's Legacy Equine Rescue, Inc. during 2021: 15413


     Castle Rock Farm (*Main) Status: 2021 only
2021 Castle Rock Farm Equine Census
35 Total number of horses involved with your programs on January 1, 2021
PLUS: Horse Intake during 2021
0 Donated
0 Lease
0 Purchase from Owner
0 Auction
0 Kill Pen/Feedlot
96 Surrendered
5 Seized
2 Abandoned
1 Returned
0 Transfer
1 Born at facility
0 Adoption from rescue
105 Total intakes
LESS: Horse Departure during 2021
86 Horses adopted/sold:
0 Horses transferred/returned
1 Horses deceased
11 Horses euthanized
98 Total departures
42 Number of horses involved with your programs on December 31, 2021
31 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
11 Total number of horses permanently retired.

Summary: 35 on 1/1/2021+ 105 Intakes - 98 Departures = 42 on 12/31/2021


105 Horse Intake Detail during 2021 0
0 Donated 0
0 Leased 0
0 Purchased from Owner 0
0 Auction 0
0 Kill Pen/Feedlot 0
96 Surrendered 0
2American Saddlebred2 Aged Over 20  2 Geldings
5Appaloosa2 Aged 10-14  1 Geldings  1 Stallions3 Aged Over 20  2 Geldings  1 Mares
6Arabian1 Aged 15-20  1 Geldings5 Aged Over 20  1 Geldings  4 Mares
19Donkey/Mule/Burro4 Aged Under 6  2 Geldings  2 Mares9 Aged 6-9  2 Geldings  1 Stallions  6 Mares2 Aged 10-14  2 Geldings4 Aged Over 20  4 Mares
1Draft1 Aged 15-20  1 Mares
15Miniature Horse0 Aged Under 64 Aged 6-9  2 Stallions  2 Mares2 Aged 10-14  2 Mares4 Aged 15-20  1 Geldings  3 Mares5 Aged Over 20  2 Geldings  3 Mares
3Paint2 Aged 10-14  2 Mares1 Aged Over 20  1 Geldings
7Quarter Horse0 Aged Under 61 Aged 6-9  1 Mares1 Aged 10-14  1 Mares2 Aged 15-20  2 Geldings3 Aged Over 20  2 Geldings  1 Mares
3Standardbred2 Aged 15-20  2 Geldings1 Aged Over 20  1 Geldings
7Tennessee Walking Horse1 Aged 10-14  1 Mares1 Aged 15-20  1 Geldings5 Aged Over 20  2 Geldings  3 Mares
12Thoroughbred7 Aged 6-9  4 Geldings  3 Mares4 Aged 15-20  1 Geldings  3 Mares1 Aged Over 20  1 Geldings
6Grade/Mixed Breed/Unknown2 Aged 6-9  1 Geldings  1 Mares4 Aged 15-20  1 Geldings  3 Mares
2Other1 Aged 15-20  1 Geldings1 Aged Over 20  1 Geldings
3Icelandic Horse2 Aged 15-20  2 Mares1 Aged Over 20  1 Geldings
1Paso Fino1 Aged Over 20  1 Geldings
3Appendix Quarter Horse3 Aged Over 20  1 Geldings  2 Mares
1Pony1 Aged 15-20  1 Geldings
5 Seized 0
1Donkey/Mule/Burro1 Aged 6-9  1 Mares
3Quarter Horse0 Aged Under 62 Aged 6-9  2 Mares1 Aged Over 20  1 Mares
1Tennessee Walking Horse1 Aged 10-14  1 Geldings
2 Abandoned 0
1Quarter Horse1 Aged Over 20  1 Mares
1Grade/Mixed Breed/Unknown1 Aged Over 20  1 Mares
1 Returned 0
1Donkey/Mule/Burro1 Aged 6-9  1 Mares
0 Transferred 0
1 Born at facility 0
1Grade/Mixed Breed/Unknown1 Aged Under 6  1 Geldings
0 Adoption from rescue 0

86 Re-homing Detail Horses adopted/sold by breed, age & gender during 2021:  
1American Saddlebred1 Aged 15-20  1 Mares
5Appaloosa2 Aged 10-14  1 Geldings  1 Stallions3 Aged Over 20  1 Geldings  2 Mares
5Arabian2 Aged 15-20  1 Geldings  1 Mares3 Aged Over 20  1 Geldings  2 Mares
25Donkey/Mule/Burro4 Aged Under 6  2 Geldings  2 Mares12 Aged 6-9  3 Geldings  1 Stallions  8 Mares3 Aged 10-14  2 Geldings  1 Mares2 Aged 15-20  1 Geldings  1 Mares4 Aged Over 20  4 Mares
1Draft1 Aged 15-20  1 Mares
14Miniature Horse0 Aged Under 64 Aged 6-9  2 Stallions  2 Mares3 Aged 10-14  1 Geldings  2 Mares2 Aged 15-20  2 Mares5 Aged Over 20  2 Geldings  3 Mares
3Paint2 Aged 10-14  2 Mares1 Aged Over 20  1 Geldings
7Quarter Horse0 Aged Under 63 Aged 6-9  3 Mares1 Aged 10-14  1 Mares2 Aged 15-20  1 Geldings  1 Mares1 Aged Over 20  1 Mares
1Standardbred1 Aged 15-20  1 Geldings
4Tennessee Walking Horse1 Aged 10-14  1 Mares3 Aged Over 20  1 Geldings  2 Mares
6Thoroughbred2 Aged 6-9  1 Geldings  1 Mares3 Aged 15-20  1 Geldings  2 Mares1 Aged Over 20  1 Geldings
8Grade/Mixed Breed/Unknown1 Aged Under 6  1 Mares2 Aged 6-9  1 Geldings  1 Mares1 Aged 10-14  1 Mares3 Aged 15-20  1 Geldings  2 Mares1 Aged Over 20  1 Mares
1Other1 Aged 15-20  1 Geldings
1Andalusian/Lusitano1 Aged Over 20  1 Mares
3Icelandic Horse2 Aged 15-20  2 Mares1 Aged Over 20  1 Geldings
1Paso Fino1 Aged Over 20  1 Geldings


     Brooke Lehmann Foster Farm (Foster) Status: 2021 only
2021 Brooke Lehmann Foster Farm Equine Census
0 Total number of horses involved with your programs on January 1, 2021
PLUS: Horse Intake during 2021
0 Donated
0 Lease
0 Purchase from Owner
0 Auction
0 Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
0 Adoption from rescue
0 Total intakes
LESS: Horse Departure during 2021
0 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
0 Horses euthanized
0 Total departures
0 Number of horses involved with your programs on December 31, 2021
0 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 0 on 1/1/2021+ 0 Intakes - 0 Departures = 0 on 12/31/2021



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